Wilmette Park District
Parks & Recreation Committee Meeting Minutes
Monday, February 16, 2015
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe and James Brault
Staff:  Bill Lambrecht, Director Wilson

Commissioner Bryan Abbott
Staff: Carol Heafey, Jeff Groves, Cindy Felicicchia

Attendees Absent

Commissioner Shelly, Superintendent Bingham

I. Meeting Called to Order

Meeting called to order 6:31 p.m.

II. Approval of Minutes

A. Committee approved minutes for the January 19, 2015; by general consent.

III. Communication and Correspondence

Director Wilson followed up with the Committee regarding the possibility of lights at West Park. He spoke to the Village and they do not foresee a reason for the District to not move forward with the request of lights at West Park through zoning. Commissioner Brault will follow up with Joe Weix from the Wilmette Wings Organization in regards to an email he sent regarding this process. Commissioner Wolfe asked what the next steps would be. Director Wilson stated that Staff would have to come up with a plan which would go to this Committee, then through zoning and then the Village Board. The Staff will work on the plan. Commissioner Wolfe asked when work would take place. Superintendent Lambrecht stated not until April of 2016.  

IV. Recognition of Visitors

None

V. New Business

A. Bid Approval: CRC Bicycles for Camp Fusion

Commissioner Brault moved and Commissioner Wolfe seconded a motion to approve the bid for Bicycles for Camp Fusion through T.L. Fritz as recommended by Staff.

By a voice vote, voting Yes – All; voting No – None. Motion carried.

B. Bid Approval: CRC Strength Training and Free Weight Equipment

Commissioner Brault moved and Commissioner Wolfe seconded a motion to approve the bid for Strength Training and Free Weight Equipment through Direct Fitness Solutions as recommended by Staff.

By a voice vote, voting Yes – All; voting No – None. Motion carried.

VI. Manager Reports

Carol Heafey (Program Manager) reported on the following topics:

  • Staff has been busy planning for summer camps. Interviews have started. The application process for applying is done online.
  • Director training will take place on June 3, 10 and 23. Consultant Denise Barreto from Relationships Matter Now will come and do a workshop for Staff. Counselor training will consist of a 2 hour workshop with Brian Wismer with Fun Whiz on June 12th.
  • Camp registration is going well with 2,025 sign up thus far. This is over 250 participants from this time last year.
  • Staff is getting ready for Screen Break week on March 2nd through March 9th. There will be a variety of activities being offered.
  • Daddy/Daughter Dance will be held on February 20th. This event is sold out.
  • The Basketball clinic had 180 kids participate in it on February 16th at Highcrest.
  • Willie Wonka was a successful production. There were 1,601 tickets sold.
  • The adult theater is currently auditioning for All Shook Up which opens on March 6th.
  • The children’s theater auditions for Aladdin starts on February 17th. There are 70 children signed up for 30-35 spots. Commissioner Brault asked if the District considered doing double casts. Carol Heafey stated that they usually double cast the main characters. Commissioner Wolfe asked what the age was for the cast. Carol replied it is 4th through 10th grades.
  • The Center for the Arts is hosting a dance competition for Saturday, February 21st. There are 10 different teams with 167 dances throughout the day.
  • The District is hosting the first Fine Arts Day on March 14th. This will consist of multiple workshops where people can participant and explore to see what is being offered in the spring. They will be able to sign up for the classes that day.

Jeff Groves (Facility Manager) reported on the following topics:

  • Fitness: This is the 6th week for the Lose to Win program. The second weigh in has been completed with the top being 20 pounds lost so far. There are currently 1,802 memberships in the fitness center which includes residents and nonresidents. Staff has been busy working on the bids for Camp Fusion and fitness training equipment. Commissioner Brault asked about the flooring. Director Wilson stated that only one bid came in so Staff is working on other options and pricing.
  • Gymnastics: Currently has 1,986 participants which is up from last year of 1,811 at this time. This is due to Gymnastics adding 6-7 p.m. classes. Gymnastics team members are preparing for their final competition at Stevenson High School, February 28th through March 1st.
  • Five flat screen TV’s have been installed throughout the Community Recreation Center on the first floor. This will help to display the factual information for the Lakefront Master Plan and then daily schedules will be posted.

Director Wilson commented on the process and the bids for the Gymnastics redesign. He stated that the redesign process took a little longer to get oriented and situated. The window for redesign will be either 4 days in June or the end of August depending on class schedules.

VII. Unfinished Business

A. West Park Storage Tank/Athletic Field Project

Superintendent Lambrecht reported that the Village has started the concrete work on the tank. The Staff will start the bid process for the artificial turf next month. Director Wilson pointed out that Staff has been discussing options of the different materials to use for the artificial turf. The District’s recommendation is the virgin rubber materials but looking at other options for pricing.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 6:49 p.m.