WILMETTE PARK DISTRICT
Golf Operations Committee Meeting Minutes
8:30 a.m. - Saturday, March 14, 2015
Golf Course Clubhouse

Attendees Present

Commissioners: James Crowley, Bryan Abbott, Amy Wolfe
Staff: Jeff Bowen, Steve Wilson, Mike Matchen, Adam Kwiatkoski, Ken Eppelheimer, Nick Marfise

Attendees Absent

None

I. Meeting Called to Order

Meeting called to order at 8:30 a.m.

II. Approval of Minutes

Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve the minutes of the January 10, 2015 Golf Committee meeting. All approved by general consent.

III. Communications and Correspondence

The Committee discussed the positive feedback they are receiving in regards to the cross country skiing. Commissioner Crowley acknowledged Director Wilson for getting that up and running.

Commissioner Crowley welcomed Nick Marfise to the District and the Golf Course Committee meetings.

IV. Recognition of Visitors

None

V. Manager Reports

Adam Kwiatkoski (Golf Business Manager) reported on the following:

  • The golf guide has been completed and distributed. Patrons have been coming in for membership renewals.
  • There are currently 241 members which is about half of what is expected for the year at this time.
  • The golf night lottery event was held and went well. There were 49 foursomes set up. This is only six groups down from the lottery of the prior year. A number of the area golf courses have shown bigger fall offs. Of the six groups many had legitimate reasons.
  • The Women’s Golf Association has been tentative in doing any online information. They have now successfully transitioned into using online capabilities for registration of golf leagues and other events. The Women’s Golf Association is an outside organization that the District helps to facilitate.
  • Staff is getting ready to display new merchandise in the golf pro shop.
  • The golf course driving range has opened this week.
  • The safety range nets have been installed.
  • Registration has started for all junior and adult golf classes. Staff is working on promotional emails to get more people signed up. The first classes will start the last weekend in April.
  • A new weekday membership has been introduced which gives patrons an option for unlimited play during the weekdays Monday through Friday.
  • Different marketing strategies were discussed. The Staff will utilize internal marketing techniques at this time.

Commissioner Abbott asked about the Glenview golfers and how the District is handling them during their renovations. Adam stated they will be paying resident fees and pay as they go. Glenview residents were not allowed to get a resident membership. Some have paid the nonresident fee for a membership.

Mike Matchen (Golf General Manager/Golf Supt.) reported on the following:

  • Nick Marfise the Assistant Superintendent of the golf course started two weeks ago. Nick came from Cog Hill as their Superintendent and before that he was the Assistant Superintendent at Park Ridge Country Club.
  • Staff is getting the golf course ready along with the fairway mower and equipment organized for the season. Committee discussed the maintenance of all equipment and how well the District takes care of them.
  • Mike went over the slide presentation in greater detail of the greens and what needs to be fixed with aerifying, seeding and fertilizing.
  • Staff will be working with the covers on the greens.

VI. Unfinished Business

Commissioner Crowley addressed the 17th hole and the District’s plan. He stated that the cost would be in excess of $18,000 for the 17th hole. The plan is to wait and see how the growing season comes in and to target a timeline of late fall to readdress the 17th hole. Director Wilson commented that other golfers stated the 17th hole seemed to be fine. Staff will continue to ask golfers for their input throughout the season. The Committee discussed watching the growth for this season since it was newly constructed just last season. The Committee agreed to wait and see how the growth is working.

Commissioner Abbott inquired about some concerns that where discussed at the end of last season regarding the fairways getting worn. He asked if there was any strategy with spreading out the tee times. Superintendent Matchen stated there was no strategy; it will depend on how aggressive the Staff needs to be to get the grass to continue to grow in. He stated that from when the course opened to when the course closed significant progress has been made with growing. He stated that Staff can now focus on some specific areas and not the entire course which should help. 

Superintendent Bowen stated that Staff will be discussing with the men’s club what they foresee their needs may be in regards to TV options. Commissioner Wolfe asked about the TVs that are currently at the golf course. Staff commented that they would be reused someplace else within the District.

VII. New Business

None

VIII. Adjournment

There being no further discussion, the meeting was adjourned at 9:30 a.m.