Wilmette Park District
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, April 13, 2015
7:30 p.m. – Village Hall Council Chambers

Attendees Present

Commissioners: President James Crowley, John Olvany, James Brault, Shelley Shelly, Bryan Abbott, Amy Wolfe

Secretary/Executive Director Stephen Wilson
Superintendents: Jeff Bowen, Ken Eppelheimer, Kathy Bingham, Bill Lambrecht

Staff: Shelagh Donoghue, Cindy Felicicchia

Attendees Absent

Commissioner Gary Benz

I. Meeting  Called to Order

A. Roll call taken.

II. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve the minutes from the Regular Board Meeting of March 9, 2015; all voted yes, the motion carried.

Minutes approved as amended with the following changes: Commissioner Wolfe asked to change word on page 1 of 5, IV, 2nd paragraph to swimming instead of swing.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

III. Communications and Correspondence

Commissioner Crowley acknowledged an email received from Keith Holihan regarding military discounts for Centennial Pool. He stated that this email will go to the Facilities Operations Committee for review.

Commissioner Crowley acknowledged an email that was received after the Board packet went out from John Spoeri He stated this email will go to the Lakefront Committee for review.

IV. Recognition of Visitors

Commissioner Crowley acknowledged the visitors and invited anyone who would like to come up and speak to the Board (Attendance Record attached).

Herbert Sorock, 2403 Iroquois, Wilmette, commented on a mailing that went to the residents regarding the Lakefront Master Plan referendum. He stated that the referendum fact sheet indicated that it was supported by the Wilmette League of Women Voters which could only be viewed as a yes vote. He feels that a violation has occurred with the Illinois Election Code.

Tom Scanlan, 1005 Chestnut, Wilmette, stated he is from Save Wilmette Lakefront organization. He went on to publically thank everyone who was involved with defeating the referendum questions. He discussed the election results stating that there was a 33% turnout in Wilmette and no precinct voted in favor of these referendums. He stated the Board and Staff should take full responsibility for their lack of consideration to the community’s wishes in regards to the Lakefront Master Plan. He went on in great detail displaying his opinion of how dissatisfied he is with the Board and Park District.

Mr. Scanlan commented on a statement he said that Commissioner Crowley made to a local reporter on February 9th regarding the Army Corps of Engineers and Langdon beach house. Mr. Scanlan stated that Mr. Crowley’s intention was to misrepresent information. Commissioner Brault commented that he did not think it was fair for Mr. Scanlan to try and say what Commissioner Crowley’s intentions were. Mr. Scanlan remarked about the Board’s integrity. Mr. Scanlan submitted documentation for the minutes which will become a part of the record. Commissioner Abbott stated President Crowley has his utmost confidence.

Mary Shea, 735 Michigan Avenue, Wilmette, stated she feels that what she has learned in the past 6 years with the planning of Lakefront is that the Park District sees the park as a source of income and therefore contravening their mission statement. She feels the parks need to be preserved and not for exploitation.

Commissioner Crowley thanked visitors for their comments. He congratulated the new Board members Ryrie Pellaton and Stephanie Foster and acknowledged that they will be sworn in at the Board Meeting on May 11th.

V. Approval of Voucher List

Commissioner Olvany moved and Commissioner Wolfe seconded a motion to approve the Voucher List in the amount of $1,570,064.77, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • Under New Business there are many items including a PTAB Resolution which is like any other where the property owner is seeking an adjustment to their assessed property value in excess of $100,000 and we intervene as part of a local unit of government to try and reach a settlement.
  • There are three bids up for approval under New Business. The first is for lighting work for the main ice rink at Centennial which is part of the capital budget for this year. The next bid is the annual bid for staff and participants shirts for many areas of the District. The last bid approval item is for equipment at the gymnastics facility.

VII. Committee Reports

A. Lakefront Committee:

Commissioner Abbott reported on the following topics:

  • Staff has been gearing up for the summer season.
  • A Lakefront meeting was held on March 16th regarding the design presentation and a budget analysis from W.B. Olson. The design and construction management contracts have been cancelled.
  • The next Lakefront Committee meeting is scheduled for April 20th.

B. Facilities Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met tonight.
  • Tennis: Lottery deadline is today. There are 170 patrons as of now which is up from past years. Backdrops on tennis courts will be replaced. Backdrops last an average about 10 years.
  • Pool: Interviews have been steady. Staff is getting ready for the summer season. Early bird registration will be held through the end of April. 
  • Ice: Winter session ended this past Saturday. Spring registration begins April 7th with classes set to begin on April 20th. A new program has been set up called Team Wilmette. The ages currently range from 4 to 42 years old. Everyone is welcome. They will all have a chance to compete in the World Recreational Skating Championships. Early voting was held at Centennial with a big turnout. Open Hockey sessions are running through May.
  • Paddle: League fees have been discussed for next season.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee did not meet this month.

D. Golf Operations Committee:

Commissioner Crowley reported on the following topics:

  • The Committee did not meet this month.

E. Financial Planning & Policy Committee:

Commissioner Olvany reported on the following topics:

  • The Committee did not meet in March.

VIII. Unfinished Business

A. Lakefront Plan
Commissioner Crowley commented that Commissioner Abbott highlighted on the Lakefront Plan during his Committee report.

Commissioner Olvany stated that now that the election is over it is time for leadership and to bring the community back together again after the defeat of the proposed Lakefront Plan. He pointed out that about 13 Board members have been involved in developing the eventual plan including the 7 current members. He stated his opinion that the future Board needs to do a better job of community outreach and improve the dialogue with the community. He stated he looks forward to the opportunity and getting the right kind of plan put together. He stated the future Board must quickly come together to figure out how to deal with the necessary lakefront infrastructure repairs.

Commissioner Olvany highlighted some data of the election results. There were 64% (4,246) of the vote against the proposal for Gillson and 78% (5,164) against the proposal for Langdon. The turnout of registered voters in Wilmette was 33% (6,648 total votes). He stated that the New Trier referendum which was on the ballot in November had a 63% (11,764) turnout rate in Wilmette. The last Wilmette Park Board Commissioner election experienced 18% (3,661) turnout. The last time District 39 came to referendum was at about 50% (9,103). The original New Trier referendum was about 45% (8,450). He stated that again the voter turnout was 33% and Precinct 26 was the only precinct which voted in favor of either one of the referendums by a total of 4 votes (102 to 96). In reviewing the voter turnout across the district, the turnout varied by precinct by 51% at the high end to 16% on the low end.

IX. New Business

A. PTAB Resolution 2015-R-3
Commissioner Olvany moved and Commissioner Shelly seconded a motion to approve Resolution 2015-R-3, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (1625 SHERIDAN HOUSE CONDOMINIUM ASSOCIATION).

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

B. Surplus Property Ordinance 2015-O-4 (Ford F-150 Crew Cab Pick Up Truck)

Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve Ordinance 2015-O-4, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

C. Bid Approvals:

1. Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the bid from Connexion Supply, Buffalo Grove, IL in the amount of $31,862.00 for Centennial lighting for Main Ice Rink.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

2. Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the bid in the amount of $83,074.00 for Staff and Participant T-Shirts/Uniforms for the upcoming year.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

3. Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve the bid from Midwest Gym Supply and The Athletic Equipment Source in the amount of $90,115.00 for gymnastics equipment.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

X. Adjourn to Closed Session

Commissioner Olvany moved and Commissioner Abbott seconded a motion to adjourn to Closed Session for Review, Approval or Release of minutes previously closed under the Open Meetings Act and Destruction of the Closed Session Audio recordings of meetings conducted 18 months ago or more in accordance with Section 2(c)(21) of the Open Meetings Act.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

The meeting adjourned to Closed Session at 8:05 p.m.

XI. Reconvene Regular Board Meeting

A. Consideration of Action, If Any, of Items Discussed in Closed Session.

The Regular Board meeting was reconvened 8:25 p.m.

Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the April 8, 2013; March 11, 2013; February 11, 2013; October 27, 2012; and September 20, 2012 Closed Session Regular Board Meeting Minutes.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

Commissioner Shelly moved and Commissioner Wolfe seconded a motion to not release to the public the 13 sets of minutes from April 11, 2011; June 12, 2011; July 18, 2011; August 8, 2011; February 13, 2012; April 9, 2012; September 20, 2012; October 27, 2012; February 11, 2013; March 11, 2013; April 8, 2013 and the April 14, 2014 Closed Session minutes as well as portion of the November 13, 2006 closed session.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the Destruction of the Audio Recordings of the closed sessions of the Board of Park Commissioners of the Wilmette Park District held on the following dates: November 13, 2006; April 11, 2011; June 12, 2011; July 18, 2011; August 8, 2011; February 13, 2012; April 9, 2012; September 20, 2012; October 27, 2012; February 11, 2013; March 11, 2013; and the April 8, 2013 meetings after having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed sessions, recorded, and minutes of the closed sessions meeting the requirements of subsection 2.06(a) of the Open Meetings Act.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Absent: Benz; motion carried.

XII. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:27 p.m.