Facilities Operations Committee Meeting Minutes
Monday, May 11, 2015
6:30 p.m. - Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Shelley Shelly, Amy Wolfe, Bryan Abbott, Superintendent Bowen

Ken Eppelheimer, Darrell Smith, Sean Flynn, Cindy Felicicchia

Attendees Absent

Brian Udany

I. Meeting  Called to Order

Commissioner Shelly called the meeting to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Wolfe moved and Commissioner Abbott seconded a motion to approve the minutes of the April 13, 2015 Committee meeting. All approved by general consent.

III. Communications and Correspondence

A. Email from Keith Holihan re: Military Discounts at Centennial Pool

Commissioner Shelly acknowledged Mr. Holihan’s email regarding military discounts. The Committee discussed offering the senior rate of residents to active members of the military as a discount. The Committee will make this recommendation to the Financial Planning & Policy Committee. Superintendent Bowen will report back to Mr. Holihan that his request will be passed on to Financial Planning & Policy Committee with the recommendation from Facilities Committee.

B. Email from Barb Jenkins re: Compliment for Tennis Marketing strategies

Commissioner Shelly acknowledged an email from Barb Jenkins complimentary the marketing department and the tennis staff for being recognized by Sylvia Gothard, a major player in the mid-west tennis scene. Ms. Gothard was impressed how the District markets to tennis players.

C. Darrell Smith received a letter from a resident petitioning the park district to construct a practice tennis wall by an outside court. The Committee discussed some areas that may work. Superintendent Bowen will discuss with Superintendent Lambrecht some locations that may work for a practice tennis wall that is away from neighbors and other players. 

IV. Recognition of Visitors


V. Managers’ Reports

A. Tennis Manager Darrell Smith reported on the following topics:

  • The initial sales for court lottery sold 131 courts. Several more will be picked up as fall gets closer.
  • The feedback for the new tennis backdrops has been well received with the balls staying in the specific courts.
  • Permanent court times have just finished up.
  • ? Staff is getting ready to move to the outdoor courts for the summer.
  • Congratulations goes to the women’s “A”, “AB”,”B” and “C” team players for their well seasons.

B. Superintendent Bowen reported on the following topics:

  • Two pools have been filled.
  • There are still open lifeguard positions to be filed along with swim instructors and pool maintenance staff. 
  • West Park continues to repair equipment and making sure everything will be ready when the pool opens.
  • Staff training begins on Monday, May 18th with employees in the water.
  • The beach guards are scheduled to be in the water on Saturday and Sunday May 16th and 17th to begin their skills training.
  • Memberships have been down slightly due to the weather which is expected.
  • The pool will open for the preseason on Saturday, May 23rd for the weekends only until the season begins on June 13th.

C. Ice Manager Sean Flynn reported on the following topics:

  • The 14 week Learn to Skate Winter session of classes ended April 18th with 301 participants compared to 375 in 2014 which was an Olympic year. 
  • Ice show rehearsals are going smooth. Over 1,400 tickets have been sold for the show this upcoming weekend. Tickets are still available.
  • The Staff is getting ready for the ice show set up.
  • There were 1,094 patrons participating in public skating sessions in April. 
  • The Open Hockey Sessions continued in April with 107 participants compared to 122 participants in April 2014. Open Hockey is scheduled throughout May and through summer on weekends. Summer schedule the rinks are pretty much booked from 6 a.m. until 10 p.m. Monday through Friday.
  • The new program, Team Wilmette has 42 skaters enrolled.  This skating team will be performing in the upcoming World Recreational Skating Championships hosted by the Chicago-land area from July 27th through August 1st. 
  • Upcoming events scheduled for the summer include Ice/Gymnastics and Ice/Tennis camps, summer figure skating camp, the Little Puckers Hockey Camp and the Mid-Summer Classic competition.

D. Paddle Tennis Superintendent Bowen reported on the following topics:

  • Nothing to report at this time.

VI. Unfinished Business

A. Evanston Masters Rental Contract
Superintendent Bowen discussed the Evanston Master Rental Contract to show the summary of fees, the total contract revenue, the overhead and salary expense, and the estimated net surplus or deficit. Superintendent Bowen stated that if Evanston Masters did renew their contract the net surplus would have been $277.48. He stated that New Trier swim club and Northwestern have inquired about additional swim hours. Superintendent Bowen is working with the other inquires. Superintendent Bowen stated he followed up with Kathleen O’Laughlin.

VII. New Business

A. Permit Approval for Car Wash at Centennial
Sean Flynn stated that Mary Blunk would like to hold a fundraiser to help a skater with medical expenses. The Committee does not see a problem with holding this event which would not interfere with the facility. The Committee agreed to approve this request.

VIII. Adjournment

There being no further discussion, the meeting was adjourned at 7:10 p.m.