Wilmette Park District
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, May 11, 2015
7:30 p.m. – Village Hall Council Chambers

Attendees Present

Commissioners: President James Crowley, John Olvany, James Brault, Shelley Shelly, Bryan Abbott, Amy Wolfe, Gary Benz

Secretary/Executive Director Stephen Wilson
Superintendents: Jeff Bowen, Ken Eppelheimer, Kathy Bingham, Bill Lambrecht, Staff: Shelagh Donoghue, Cindy Felicicchia, Steve Holloway

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 7:30 p.m.

Commissioner Crowley explained the procedures for the three meetings being held tonight.

A. Roll call taken.

II. Approval of Minutes

A. Commissioner Olvany moved and Commissioner Shelly seconded a motion to approve the minutes from the Regular Board Meeting of April 13, 2015; all voted yes, the motion carried.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly, Benz and Wolfe; voting No: None. Absent: None; motion carried.

III. Recognition of Visitors

A. Matt Beran – Lauterbach & Amen, LLP
Commissioner Crowley introduced and invited Matt Beran from Lauterbach & Amen, LLP to the podium. Mr. Beran presented and commented on the 2014 Comprehensive Annual Financial Report (CAFR). Details discussed in his presentation were in the detailed report that was attached to the Agenda of May 11, 2015.

Commissioner Brault commented that the District received the certificate for achievement of excellence last year in financial reporting. This certificate is for achieving a very high level for which the District has received for the past 7 years in a row. He went on to say hats off to the entire team for a job well done.

Commissioner Olvany asked Mr. Beran to speak about the pensions. Mr. Beran stated that park districts are part of IMRF when it comes to pensions, despite what others might say about Illinois pensions in general, IMRF is one of the best well-funded and well ran pension programs in America. The issues that are happening when it comes to police, fire and TRS are not happening with IMRF. The park district has been doing their job of funding it at the levels they are supposed to.
 
Mr. Beran went on to present and comment on the results of the District’s management letter that was attached, as well, to the Agenda of May 11, 2015.

David Ennis, 823 16th Street, Wilmette, commented on the loyalty and responsibility of the Board is to the taxpayers of Wilmette and not the Park District. The role of the Board is not to spend money but to identify what is required to support and operate a good park system very efficiently. He commented that maintenance is ongoing when it does not need to happen such as mowing the grass when it does not need to be mowed and repairing the in-ground sprinkler system at the playfield which does not need an underground sprinkler system.

Mr. Ennis stated that the Board approved an architectural concept of a quarter of a million dollars that was not approved by the voters and was subsequently defeated soundly. He expressed his opinion not to use the main beach house drawings that were ridiculous and twice the size of what is needed.  He commented on how he does not understand how the District can spend money on a two story addition at Lakeview center which is already underutilized. He thinks we need to reconsider how this park district operates because under the severe constraints of the state budget he believes the schools over the next few years will receive millions of dollars less from the state and this money will have to be made up by the tax payers.

Mr. Ennis commented that there needs to be a realistic limit to how much taxes our residents will pay. He stated that it is fair to say that for every dollar we spend on the park district will be one dollar less we will be able to spend on our Wilmette schools. He stated that what affects the property values is the quality of the school system. He would like this Park Board to consider the following recommendations: First, take a zero based operational and routine capital budgeting exercise and benchmark against the most efficient park districts nationally. Second, identify any major capital requirements if there are any that are necessary to the operations of a good park district which is based on needs not wants. Third, recommend a tax rate reduction which is consistent with the above. Finally, a recommendation to the board as individuals of this community to support the transfer of park district funds to the school district.

Julio Rodriguez introduced himself as the father of Julio Rodriguez who was employed at the Park District as the Lakefront Assistant Manager. He wanted to thank the Commissioners, Staff and the Park District for giving his son this opportunity. He stated his son; Julio thanks us as well but could not be here because of a work commitment. He stated it is up to the elected officials to set a good example for the young people. He stated he hopes his son was given a fair chance. He emphasized that he hoped the truth was sought out and the right thing was done. He went on to say his son is a good kid and a hard worker.

IV. Unfinished Business

None

V. New Business

A. Acceptance of the December 31, 2014 Comprehensive Annual Financial Report (CAFR).

Commissioner Crowley moved and Commissioner Brault seconded a motion to accept the December 31, 2014 Comprehensive Annual Financial Report (CAFR).

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly, Benz and Wolfe; voting No: None. Absent: None; motion carried.

B. Resolution 2015-R-4, A Resolution Commemorating the Service of Gary Benz.

Commissioner Wolfe presented Commissioner Benz with his Resolution Commemorating his service. Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve Resolution 2015-R-4, A RESOLUTION COMMEMORATING THE SERVICE OF GARY K. BENZ.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Brault, Abbott, Shelly and Wolfe; voting No: None. Abstain: Benz. Absent: None; motion carried.

Commissioner Benz stated it was a pleasure to be of service to this community.

Commissioner Abbott thanked Commissioner Benz and his commitment and dedication to the Community and the Park District.

C. Resolution 2015-R-5, A Resolution Commemorating the Service of James Brault.

Commissioner Olvany presented James Brault with his Resolution Commemorating his service. Commissioner Crowley moved and Commissioner Olvany seconded a motion to approve Resolution 2015-R-5, A RESOLUTION COMMEMORATING THE SERVICE OF JAMES L. BRAULT.

By a roll call vote, voting Yes: Commissioners: Crowley, Olvany, Benz, Abbott, Shelly and Wolfe; voting No: None. Abstain: Brault. Absent: None; motion carried.

Director Wilson presented to Commissioner Brault an award from the Illinois Association of Park Districts referenced in his resolution commemorating the 10 years of service he gave to the industry.

Commissioner Shelly congratulated Commissioner Brault for his outstanding service to the Wilmette Park District and Board. She commented on his dedication, passion, and service through heartfelt words. 

Commissioner Crowley commented on Commissioner Brault and his exceptional leadership and commitment to the Wilmette Park District and the Community. Through genuine words Commissioner Crowley outlined Commissioner Brault and his accomplishments while serving on the Board for the past 10 years. He stated he’s been a pillar of strength when needed, a confidant, a friend always and a dedicated tireless volunteer to our community. Our Park District is a better place because Jim Brault and he will be sorely missed. 

Commissioner Brault stated that it has been a privilege to serve the Park District and the citizens of Wilmette for the last 10 years. I have very much enjoyed working with the Staff as well as several Boards as we sought to continue the excellence that has defined the Wilmette Park District. He thanked Staff for their commitment to the community and making it all happen. He thanked the Board members past and current.  He thanked his family with heartfelt words for letting him spend time with the Park District which would have been otherwise spent with them.

VI. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:18 p.m.

  



Wilmette Park District
Minutes of Annual Meeting of the
Board of Park Commissioners
Monday, May 11, 2015
Village Hall Council Chambers


Attendees Present

Commissioners: President Crowley, Vice President Olvany, Wolfe, Shelly, Abbott

Commissioner Elect: Pellaton and Foster

Secretary/Executive Director Stephen Wilson
Superintendents: Jeff Bowen, Ken Eppelheimer, Kathy Bingham, Bill Lambrecht, Staff: Shelagh Donoghue, Cindy Felicicchia, Steve Holloway

Attendees Absent

None

I. Annual Meeting  Called to Order

The meeting was called to order at 8:19 p.m.

A. Roll call taken.

II. Administration of the Oath of Office

Secretary Wilson administered the Oath of Office to the newly elected Commissioners Crowley, Shelly, Foster and Pellaton.

III. Election of Officers

Park Board Secretary Wilson entertained nominations for the Office of President.

A. Commissioner Crowley nominated Commissioner John Olvany for the Office of President.

There being no further nominations, Commissioner Crowley moved and Commissioner Abbott seconded a motion that the nominations be closed and that John Olvany be unanimously elected to the Office of President.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

B. Commissioner Shelly nominated Commissioner Amy Wolfe for the Office of Vice President.

There being no further nominations, Commissioner Olvany moved and Commissioner Abbott seconded a motion that the nominations be closed and that Commissioner Wolfe be unanimously elected to the Office of Vice President.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

IV. Appointment of Officers and Director

A. Commissioner Shelly moved and Commissioner Crowley seconded a motion to approve the appointment of Stephen P. Wilson for the office of Secretary.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

B. Commissioner Wolfe moved and Commissioner Crowley seconded a motion to approve the appointment of Stephen P. Wilson as Executive Director.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

C. Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the appointment of Cindy J. Felicicchia for the office of Assistant Secretary.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

D. Commissioner Olvany moved and Commissioner Crowley seconded a motion to approve the appointment of Kenneth L. Eppelheimer to the office of Treasurer.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

V. Appointment of Freedom of Information Act Officers

Commissioner Crowley moved and Commissioner Abbott seconded a motion to approve the appointments of Stephen P. Wilson, Kathleen C. Bingham, Jeffrey A. Bowen, Kenneth L. Eppelheimer, and William Lambrecht, Jr. as Freedom of Information Officers.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

VI. Appointment of Open Meetings Act Designees

Commissioner Pellaton moved and Commissioner Shelly seconded a motion to approve the appointments of Stephen P. Wilson, Cindy J. Felicicchia, Kathleen C. Bingham, Jeffrey A. Bowen, Kenneth L. Eppelheimer, and William Lambrecht, Jr. as Open Meetings Act Designees.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

VII. Appointment of Park District Attorney

Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the appointment of Tressler, LLP as the Wilmette Park District’s attorney.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:28 p.m.



Wilmette Park District
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, May 11, 2015
Village Hall Council Chambers

Attendees Present

Commissioners: President Olvany, Vice President Wolfe, Crowley, Shelly, Abbott, Pellaton and Foster

Secretary/Executive Director Stephen Wilson
Superintendents: Jeff Bowen, Ken Eppelheimer, Kathy Bingham, Bill Lambrecht, Staff: Shelagh Donoghue, Cindy Felicicchia, Steve Holloway

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 8:29 p.m.

A. Roll call taken.

II. Communications and Correspondence

None

III. Recognition of Visitors

None

IV. Approval of Voucher List

Commissioner Abbott moved and Commissioner Crowley seconded a motion to approve the Voucher List in the amount of $1,463,890.46, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Foster, Crowley, Olvany, Abbott, Shelly, Pellaton and Wolfe; voting No: None. Absent: None; motion carried.

V. Executive Director’s Report

Director Wilson reported on the following topics:

  • The 2015 ice show is scheduled for May 15, 16, and 17 and is titled “Fabulous at 40!”  The name of the show is appropriately titled as this will be the 40th ice show performed at Centennial Ice Rinks. The guest skater will be Ryan Bradley. Ryan Bradley is well known and has skated competitively most of his life, including being the U.S. National Champion in 2011. There will be over 200 skaters ranging in age from tots to teens; it is a great way for all of the skaters, instructors, and parents to share in the results of all their hard work throughout the past year. Tickets are still available.
  • The 2015 annual dance recital will take place on June 6 and 7. There will be two shows each day with a total of four shows. Tickets are still available.

VI. Committee Reports

A. Lakefront Committee:

Commissioner Abbott reported on the following topics:

  • The Lakefront Committee met on April 20th. The Committee discussed wrapping up the Lakefront Master Plan in an orderly fashion with the contract being terminated. Commissioner Abbott stated the cost estimates of the previous designs will be valuable when moving forward with future options. The Committee asked Staff to take the plan and put it into three categories: regulatory requirements, infrastructure improvements that are becoming relatively critical and how to fully engage the communities input in regards to the Lakefront Plan.

B. Facilities Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met tonight.
  • Tennis: The lottery was held with 131 courts reserved. The backdrops that have been placed in the facility have received positive feedback for keeping balls contained on individual courts. Staff is gearing up for the summer getting all of the outdoor courts ready. The ladies league finished their season with two successful teams. The C team won their division overall and the A team came in second overall. Congratulations to these two teams.
  • Pool: Two of the four pools are filled. The other two will be filled by this weekend. Staff will be in the water this weekend for lifeguard training. There are still a few positions open. Next Saturday, May 23rd the pool will open.
  • Ice: Ice show preparation is well underway. General admission tickets are still available.
  • Paddle: Nothing to report.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee met on April 20th.
  • The Committee discussed park permits and putting together a policy for the process.
  • Camp registration is currently open for all camps.
  • Registration starts May 13th for Kindergarten Enrichment.

D. Golf Operations Committee:

Commissioner Crowley reported on the following topics:

  • The Committee met on May 9th.
  • The grounds are coming in beautifully and the course is in great shape.
  • The drainage system has been working very well with all the rain.

E. Financial Planning & Policy Committee:

Commissioner Olvany reported on the following topics:

  • The Committee did not meet last month.

VII. Unfinished Business

None

VIII. New Business

Commissioner Crowley welcomed Commissioner Pellaton and Commissioner Foster to the Board. He thanked them for volunteering and being part of the Board. 

IX. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:38 p.m.