Golf Operations Committee Meeting Minutes
8:30 a.m. - Saturday, May 9, 2015
Golf Course Clubhouse

Attendees Present

Commissioners: James Crowley, Bryan Abbott, Amy Wolfe
Staff: Jeff Bowen, Steve Wilson, Mike Matchen, Adam Kwiatkoski, Nick Marfise

Attendees Absent


I. Meeting Called to Order

Meeting called to order at 8:30 a.m.

II. Approval of Minutes

Commissioner Wolfe moved and Commissioner Abbott seconded a motion to approve the minutes of the March 14, 2015 Golf Committee meeting. All approved by general consent.

III. Communications and Correspondence


IV. Recognition of Visitors


V. Manager Reports

Nick Marfise (Assistant Supt. of Golf Course) reported on the following:

  • The Staff and the golf course have been challenged with the spring weather of cold, wind, wet, and several frost mornings. The Staff has been doing a lot of things to help the course while waiting for the warm weather.
  • He presented and reported in details the scientific proof of what needs to be done with the golf course. Everything is right where it should be with the golf course.

Commissioner Wolfe asked if Staff uses compost. Director Wilson stated that the District tried at one time at West Park with dissatisfaction from neighbors regarding rodents. The Staff will look into some options regarding this request.

Adam Kwiatkoski (Golf Business Manager) reported on the following:

  • The golf course opened on April 1st.
  • The rounds of golf are a little behind the average for the last five years but did have more paying rounds despite the weather.
  • Since the last golf meeting Staff has sold 120 memberships.
  • Spring session classes have started for Junior and Adult golf lessons.
  • Staff is in the process of completing the roster for a junior league team. A number of clubs in the area are participating. We will have a team of 12 participants ranging in all different skill levels. Many activities have been scheduled. This program has been very successful across the country.
  • Permanent tee times started April 25th.
  • Staff orientation completed on April 29th.
  • There are new items in the golf shop.
  • The new TVs have been installed. A plan is in place that will consist of a wall with different connector outlets to accommodate for presentations.

Mike Matchen (Golf General Manager/Golf Supt.) reported on the following:

  • The storm water management system has been working well.
  • Staff is continuing to work on finding staff for the summer months which has been challenging. Other courses in the area are reporting the same issues.

VI. Unfinished Business

A resident commented on the 17th hole that was discussed last month. He stated with all the improvements that are happening on a daily basis on the golf course he recommends leaving the 17th hole alone and take that money and reinforce what Nick and Staff are doing to improve the golf course daily. The TVs have been a great addition. He stated that the men’s club projections are at about 95% of the 2012 membership pace right now. Memberships are around 400 members.

Commissioner Abbott asked about the cross country trails with the golf course. Mike Matchen stated everything went well and there were no issues with the golf course.

VII. New Business

A resident asked about the yardage markers and the sprinkler heads. Mike Matchen stated that they are in the process of changing the sprinkler heads to have yardage caps on them. Nine holes have been complete and within the next week the entire golf course will be complete. The resident made a comment that when you are coming to the 9th hole the glare off the windshield is blinding. He suggested maybe a pine tree or something be planted by the parking lot.

Jim Hatis, stated he joined the golf course to get a foursome. He commented on two disappointments he has. One is the lack of distance markers you can see and two, is the driving range where there are nine flags out with no distance markers.

A resident asked about doing a campaign and promoting to fix the divots on the greens. He recommends engaging the players to be a part of the process. Commissioner Crowley agreed for this to be an ongoing item for discussion. 

Pat Bosco, a prior Wilmette resident, for many years, commented on a request he made regarding grandfathering in senior rates a while back. He joined the golf course this year paying the nonresident fees. He is proposing to be grandfathered in as a senior and being a former Wilmette resident. Commissioner Crowley agreed that Staff will look into this recommendation to see if this can be done. The Committee agreed.

VIII. Adjournment

There being no further discussion, the meeting was adjourned at 9:15 a.m.