WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, June 8, 2015
Village Hall Council Chambers


Attendees Present

Commissioners: Vice President Amy Wolfe, James Crowley, Shelley Shelly, Bryan Abbott, Ryrie Pellaton, Stephanie Foster

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Ken Eppelheimer, Kathy Bingham, Bill Lambrecht, Shelagh Donoghue, Cindy Felicicchia

Attendees Absent

President Olvany

I. Meeting  Called to Order

The meeting was called to order at 7:30 p.m.

A. Roll call taken.

II. Approval of Minutes

A. Commissioner Shelly moved and Commissioner Crowley seconded a motion to approve the minutes from the May 11, 2015 Retiring Board Meeting.

By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

B. Commissioner Pellaton moved and Commissioner Crowley seconded a motion to approve the minutes from the May 11, 2015 Annual Board Meeting.

By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

C. Commissioner Pellaton moved and Commissioner Crowley seconded a motion to approve the minutes from the May 11, 2015 New Board Meeting.

By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

III. Communications and Correspondence

A. Miscellaneous letters re: Junior Parkies Program

Vice President Wolfe acknowledged Kerry Blass’s contribution and multiple thank you letters from the 1st graders at Romona School for the Junior Parkies program.

B. Thank you letter from Cystic Fibrosis Foundation

Commissioner Wolfe acknowledged a letter thanking staff for their help with the North Shore Great Strides event.

C. Commissioner Wolfe acknowledged additional communication that was received late in the day from David Ennis in regards to funding of the Park District and School District 39.

IV. Recognition of Visitors

Commissioner Wolfe acknowledged visitors and asked them if they would like to address the Board.

David Ennis commented on concerns he has with future funding of School District 39. He presented handouts and feels that the budget he has outlined is appropriate with maintaining and replacing existing assets for the Park District. He recommends not expanding the Park District. He feels the focus should be on the school district and not the park district. Commissioner Crowley commented that the Board will need time to review the reports. Commissioner Crowley stated this will be forwarded and reviewed at the Financial Planning & Policy Committee.

V. Approval of Voucher List

Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the Voucher List in the amount of $2,136,043.94, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • The Park District’s Independence Day Celebration will all be held on one day, Friday, July 3rd. The Fun Run and Walk will kick off the day with a break in between before the celebration begins again at 4:00 p.m. Pace will again provide the bus service beginning at 4:00 p.m.
  • Summer Concert Series begins June 19th starting with the Starlight Theater at Wallace Bowl. Thursday Night Out at the Bowl concert series begins June 11th. The Sunday Afternoon Concerts in Mallinckrodt Park begin on June 28th. The Children’s Summer Concert Series in Mallinckrodt Park begins on June 17th.  All of the schedules are available in the Leisure Guide as well as the District’s website.
  • Summer has arrived but the weather has not on the weekends for the beach and pool.
  • Camps begin on June 15th with 5,200 campers enrolled throughout the summer.
  • Under the Parks & Recreation Committee report there is a bid recommendation up for approval for the synthetic turf installation at West Park. This is in conjunction with the sanitary reservoir that the Village is installing.
  • Under the Financial Planning & Policy Committee is an approval from the Board for the annual Prevailing Wage Ordinance which is mandated by the State of Illinois.
  • Under New Business there is an Ordinance for the Sale to Private Clubs and/or Disposal of Surplus Property of various pieces of gymnastics equipment for the Board’s approval.

VII. Committee Reports

A. Lakefront Committee:
Commissioner Shelly reported on the following topics:

  • The Committee met on June 1st.
  • A grant has been received by the US Fish and Wildlife for $60,000 for a bird habitat at Gillson Park. This is a matching grant which the District would have to spend $60,000 in order to receive $60,000. Many in the community, as well as the Committee support the bird habitat project. Discussions will continue on the financial aspect of this project with Staff.
  • The beaches are open and staffing is complete but the water is cold.
  • Prior discussions were underway for a daily pass option for launching Stand Up Paddleboards (SUPs) and kayaks. The Committee discussed the rates of $20 for residents and $35 for nonresidents. Commissioner Crowley asked Staff what the interest has been for this option and do they see a potential for possible parking issues. Superintendent Bingham stated that a few people have asked about a daily launching option. She stated that this will be a pilot program for this year to see what kind of issues may arise.
  • Camps start on Monday, June 15th.
  • Family Camp Out is scheduled for June 20th which is sold out.
  • The Lakefront Priorities were discussed and a revised recap of the list will be presented at the next Lakefront Committee Meeting.
  • The Committee agreed to outsource a survey to the community on the Lakefront for their input. Staff will be gathering information on types of surveys that might be available for gathering statistical valid data. Commissioner Crowley asked what the cost is on doing a community survey. Commissioner Shelly stated the cost is between $12,000 and $20,000.

B. Facilities Operations Committee:
Commissioner Pellaton reported on the following topics:

  • The Committee met tonight.
  • Tennis: Outdoor court reservations began Memorial weekend and go through Labor Day.  Camps have started. Tennis is hosting 3 US travel teams this summer.
  • Pool: Two lifeguard training courses have been completed. An additional lifeguard training course will be held on July 19th for the end of the season staff. The activity pool and wading pool were closed due to repairs on Memorial Day weekend but are operational now on a temporary basis. The major repairs will take place after the season.
  • Ice: The public skate numbers were at 761 compared to 585 last year at this time. There were 1,849 tickets sold for the ice show. Ryan Bradley, the guest skater, was a great addition. Open Hockey numbers are up from last year.
  • Paddle: Nothing to report at this time.

C. Parks & Recreation Committee:
Commissioner Wolfe reported on the following topics:

  • The Committee met on May 18th.
  • Camps are filling up. Openings are still available in many camps.
  • The Committee discussed a policy on park permits and a cost structure. Staff will report back with some recommendations.
  • The children show for the fall will be Alice in Wonderland.

1. Bid Recommendation for Synthetic Turf at West Park

The Committee discussed the Synthetic Turf at West Park and recommends to the Board approving the bid recommendation for the ecofriendly virgin rubber. Commissioner Abbott stated that the reimbursement of $1.5 million from the Village goes directly against the work.

Commissioner Crowley moved and Commissioner Pellaton seconded a motion to approve the bid from Elanar Construction Company, Glenview, IL in the amount of $1,752,280.00 for the Synthetic Turf Project at West Park.

By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

D. Golf Operations Committee:
Commissioner Crowley reported on the following topics:

  • The Committee met on May 9th. The golf course is open and the greens are growing in nicely.
  • Golf rounds are down due to the weather.
  • The TVs are in and a great addition to the clubhouse.
  • The markers and yardage are all in.

E. Financial Planning & Policy Committee:
Commissioner Abbott reported on the following topics:

  • The Committee met on May 26th.
  • Military discounts were discussed. Staff is reviewing some options and will report back to the Committee. The District is very supportive of this measure.
  • There are revisions to the 2015 budget based off the referendum that failed. The proposed bonding issuance will be adjusted.

1. Ordinance 2015-O-5, Prevailing Wage Ordinance

The Committee discussed the Prevailing Wage Ordinance and recommends to the Board approving the Prevailing Wage Ordinance.

Commissioner Abbott moved and Commissioner Crowley seconded a motion to approve Ordinance 2015-O-5, AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS, AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WILMETTE PARK as recommended by the Financial Planning & Policy Committee.
 
By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

VIII. Unfinished Business

None

IX. New Business

A. Ordinance 2015-O-6, Sale/Disposal of Surplus Property for Gymnastics Equipment. 

Commissioner Pellaton moved and Commissioner Crowley seconded a motion to approve Ordinance 2015-O-6, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE TO PRIVATE CLUBS AND/OR DISPOSAL OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.

By a roll call vote, voting Yes: Commissioners: Crowley, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: Olvany; motion carried.

X. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:00 p.m.