Financial Planning & Policy Committee
Meeting Minutes
Monday, June 22, 2015
6:30 p.m. – Park District Administrative Office

Attendees Present

Committee/Commissioners: Chair Abbott, Wolfe, Pellaton
Staff: Director Wilson, Superintendent Eppelheimer

Commissioner Olvany
Staff: Lambrecht, Bingham, Bowen, Holloway, Felicicchia

Attendees Absent


I. Meeting Called to Order

Meeting called to order 6:33 p.m.

II. Approval of Minutes

A. Commissioner Wolfe moved and Commissioner Pellaton seconded a motion to approve the minutes of May 26, 2015 Financial Planning & Policy Committee meeting. All voted yes, the motion carried.

III. Communication and Correspondence


IV. Recognition of Visitors

Tom Scanlan, David Ennis, Joseph Keefe

V. Unfinished Business

A. Military Discounts
Superintendent Eppelheimer discussed with the Committee the Staff’s research of other park district policies and procedures for military discounts. He presented to the Committee a draft policy for the District. The Committee discussed the policy. Commissioner Wolfe recommends the policy go to the full Board with the following changes: under exclusions add birthday parties and under other considerations add individuals within the school district are eligible. All agreed.

Commissioner Abbott asked about the recommendation for the fixed asset inventory list that was discussed in a previous meeting. Superintendent Eppelheimer commented that a proposal is in the works and the Committee will discuss at the next meeting.

VI. New Business

A. Comments by David Ennis
Commissioner Abbott asked David Ennis if he would like to speak to the Committee. Mr. Ennis discussed his Asset Preservation Budget with the Committee due to his belief of misallocation of tax revenues between the school district and the park district. He would like to see the District implement his plan or close to it. He believes the park district should not spend available money. He believes that less should be focused on the park districts and more on the schools. He stated that Wilmette will need to replace millions of dollars that School District 39 will likely be losing in the State funding in the coming years. Commissioner Wolfe suggested he go to the school board for their input. The Committee does not feel that Mr. Ennis’ budget plan would work for the District. Commissioner Abbott does not does not see how major capital projects cannot be in the budget. Mr. Ennis feels the District should have a program in place to benchmark against other park districts and their operating costs. Commissioner Abbott thanked Mr. Ennis for his comments.

B. IMRF Retirement Pension Plan
Due to the time, the Committee decided to defer this topic until next month.

C. PDRMA Insurance Program
Superintendent Eppelheimer presented and discussed the Risk Management Agency PDRMA’s 2014 Annual Report for the Park District. The District through PDRMA is covered for property, liability, employment practices, workers’ compensation and pollution liability. The District’s contributions are about $340,000 per year. The District is a founding member of PDRMA. Commissioner Pellaton asked if directors and officers were covered. Superintendent Eppelheimer stated yes and a full detailed list of coverage can be found in the Comprehensive Annual Financial Report. 

VII. Next Meeting

The next meeting is scheduled for July 20, 2015 immediately following the Parks & Recreation Committee Meeting scheduled at 6:30 p.m.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:30 p.m.