Facilities Operations Committee Meeting Minutes
Monday, August 10, 2015
6:30 p.m. - Village Hall Training Room

Attendees Present

Committee: Commissioner Pellaton, Chair, Commissioner Amy Wolfe, Staff: Jeff Bowen

Staff: Brian Udany, Darrell Smith

Attendees Absent

Commissioner Shelley Shelly

I. Meeting  Called to Order

Meeting called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Wolfe moved and Commissioner Pellaton seconded a motion to approve the minutes of the July 13, 2015 Facilities Operation Committee meeting. All approved by general consent.

Minutes are approved as amended in Section I, Meeting Called to Order, delete Commissioner Pellaton calling meeting to order.

B. Commissioner Wolfe moved and Commissioner Pellaton seconded a motion to approve the minutes of the July 13, 2015 Closed Session Facilities Operation Committee meeting. All approved by general consent.

III. Communications and Correspondence

Commissioner Pellaton commented on some verbal communications from residents regarding the cleanliness of the pool.

Commissioner Pellaton commented on one Wilmette resident who stated she cannot get a paddle tennis lesson either on weekends or the evenings. Superintendent Bowen asked if this was now or during the season. Commissioner Pellaton was not clear on when. Superintendent Bowen stated that during the season men’s leagues play. The District has opened up some courts on Monday nights to accommodate others.

IV. Recognition of Visitors

Kathleen O’Laughlin, Wilmette resident

V. Managers’ Reports

A. Tennis Manager Darrell Smith reported on the following topics:

  • Summer lesson enrollment totaled 895 registered students.
  • Darrell acknowledge the summer camp staff; especially Pirate Camp for an outstanding job.
  • The Basic Level class fall lottery deadline is today August 10th.
  • Summer indoor court hours will continue through September 12th. The outdoor court maintenance and reservation postings will continue through Labor Day.
  • Staff extended a tournament training camp until August 14th.
  • Classes concluded on Friday, August 7th, except for the Tennis Aquatics Camp, which runs August 10th –14th.
  • A High School Jitters camp was offered for those who have tryouts coming up.

B. Paddle Tennis Darrell Smith reported on the following topics:

  • Paddle classes will be extended into April and May in 2016. Both adult and junior classes and in house leagues will be offered.
  • A special paddle boot camp will be held September 8th, 9th and 10th for 3 hours a day. Groups must sign up in teams of 4. This camp is for women only.
  • This fall there will be 4 more men’s teams and 3 more ladies teams added.
  • There is a lot of interest in booking rentals in October and November.

C. Pool Manager Brian Udany reported on the following topics:

  • Post season schedules have been distributed. Staff has been handing them out each day since the beginning of August. The schedule is also posted on the website and throughout the facility.
  • With Labor Day falling on September 7th, there will be and an additional week in the season which will be a bit more challenging with very limited number of staff.
  • The Dive in Movie was finally held on Saturday, August 8th. Weather was questionable all the way to 7 p.m. It ended up being a beautiful night. There were over 100 in attendance for the showing of HOME. It was a great event and everyone had fun.

D. Ice Superintendent Bowen reported on the following topics:

  • Ice has been busy hosting the Chicago Blackhawks Youth Camp, ice gymnastics and extension camp.
  • Hockey contracts have been submitted to the user groups and are in the process of being returned.
  • The public skate numbers are up over 540% for the month of July.
  • Open hockey participation is up 83% for the month of July with 176 attendees compared to 96 in 2014.
  • The summer competitive program is up 11% compared to this same time last year.
  • The 48 Team Wilmette members performed their production number for the first time during the Mid-Summer Classic competition and received a huge ovation from their audience.
  • Centennial Ice Rinks will host an ISI coaches’ seminar on August 30th.

VI. Unfinished Business

A. Krave Concessions Update
Superintendent Bowen reported that Krave has been given their 60 day notice which will end after Labor Day weekend. The RFP process will be underway soon.

VII. New Business

Superintendent Bowen reported that the financials, due to the weather, for pool are below budget. The daily numbers are where they should be typically. The residents’ memberships are slightly down. The big hit is 40% below budget for nonresident members. The numbers are currently at $222,000 and the budget is for $371,000. The District has not seen a decent summer in 3 years. The bottom line could potentially be $150,000 below budget.

VIII. Adjournment to Closed Session

The Regular Committee meeting adjourned to Closed Session at 6:53 p.m.

IX. Reconvene Regular Meeting

The Closed Session meeting adjourned at 7:15 p.m. and the Committee returned to the Regular meeting.

X. Adjournment

There being no further discussion, the meeting was adjourned at 7:15 p.m.