WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, August 17, 2015
Village Hall Council Chambers

Attendees Present

Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Ken Eppelheimer, Kathy Bingham, Bill Lambrecht, Cindy Felicicchia

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 7:30 p.m.

A. Roll call taken.

President Olvany addressed the audience with the structure of how the Board meetings take place. He stated that the meetings will follow the Agenda. He reminded the audience that during the recognition of visitors that they should be mindful of their time when addressing the Board. He stated that if visitors send in an email they do not need to reread the email at the podium. He commented that everyone on the Board is a volunteer and very passionate in what they do. He reminded everyone that we are a community of neighbors and the meeting should continue as such.

II. Approval of Minutes

A. Commissioner Pellaton moved and Commissioner Shelly seconded a motion to approve the minutes from the July 13, 2015 Regular Board Meeting.

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

III. Communications and Correspondence

President Olvany acknowledged a letter from Laura Fine, State Representative thanking the Park District during Park and Recreation Month for ensuring that the parks remain well-maintained and highly appreciated destinations in the community.

President Olvany acknowledged a letter from Nada Becker, Executive Director of Wilmette/Kenilworth thanking Superintendent Lambrecht for the Park District’s support and participation at this year’s Summerfest.

President Olvany acknowledged an e-mail from Margaret McCarthy thanking staff for their hard work and “caring” and for “the wonderful programs and people who are helping raise her children” while she is at work.

IV. Recognition of Visitors

Kathy Routliffe, Pioneer Press

V. Approval of Voucher List

Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve the Voucher List in the amount of $2,043,553.45, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • Many summer camps concluded on August 7th. There are specialty camps, multi-sports camps, and Camp Extension currently going on until August 22nd. 4,609 children have been enrolled in camps throughout the summer.
  • The West Park project is continuing with their construction timeline and is going well. The District anticipates the installation of the synthetic turf field beginning this fall.
  • The North Shore Triathlon will be held this Sunday, August 23rd. There is still time to sign up for the event.
  • The Ouilmette Foundation which supports the Park District has an upcoming “Corn Flower” Golf event being held on August 31st.
  • Under New Business there are two routine PTAB Resolutions for pending property tax assessment appeals and an ordinance for the disposal of surplus property. This is for the old fitness equipment that has been replaced this week. The old equipment was used as a trade-in to receive a discount on the new equipment.
  • Shelagh Donoghue, Communications and Marketing Manager, retired as of August 7th. Shelagh will be recognized for her service at the next Board meeting.
  • Commissioner Jim Crowley resigned his position on the Board due to moving out of town and therefore can no longer fulfill his duties. Jim will be recognized at the next Board meeting.

President Olvany commented on the process and the timeline for the Board vacancy position. More specific details can be found on the District’s website. The last day for submission of qualifications and statement of interest is August 31, 2015, no later than 5 p.m.

VII. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The Committee will meet on Tuesday, August 25th.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

  • The Committee met tonight Monday, August 10th.
  • Tennis - reached an all-time high for enrollment with 13 more than last time. Summer indoor court hours will continue through September 12th. Indoor tennis will begin on September 13th. The pro shop will be having their fall sale September 1st through September 30th.
  • Ice - will host an ISI coaches’ seminar on August 30th. The Mid-Summer Classic competition was held on July 11th.
  • Pool  - The Dive in Movie was finally held on Saturday, August 8th with over 100 in attendance. Memberships are down 1,767 and daily admissions are down 2,428 due to the weather.
  • Paddle – classes will be extended into April and May in 2016. A special paddle boot camp will be held September 8th, 9th, and 10th. 

President Olvany asked about the pool hours and staffing needs since New Trier went back to school earlier. Commissioner Pellaton stated that Brian Udany is cautiously optimistic that they will be able to staff the pool. Commissioner Pellaton asked Brian Udany to see if the District can extend the pool closing to a later date. Director Wilson commented that some issues have been identified already with the lack of staff. Superintendent Bowen stated that a schedule is being put together and will be distributed.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee met tonight.
  • Fitness – the cleaning and replacement of flooring in the free weight area is complete. The new strength training has been installed. Staff is working with the patrons on how to use the new equipment.
  • Gymnastics – Beat the Heat program is currently running for anyone that is interested in signing up.
  • All the rooms at the CRC are being thoroughly cleaned and getting ready for the fall programs.
  • Camps have finished up with a few of the late camps still running. In the late summer camps there are 715 children enrolled which is up about 156 campers from last year. This program has been a nice addition for the community and well received.
  • The Try Me Classes were held with 23 out of the 24 classes and 316 enrolled. This is up from 258 participants from last year.
  • Residents registration currently has 1,368 enrolled compared to 1,165 at this time last year. Non-registration starts August 18th.
  • A Garage Sale is going to be held on August 29th there have been 5 tables sold so far. If you are interested there are still tables left.
  • Dance currently has 184 participants registered compared to 170 last year.
  • Fall soccer is getting ready to begin. There are currently 1,196 participants registered.
  • Commissioner Wolfe commented about tackle football and the sharp decline in numbers throughout the years. There are currently 86 kids registered. This is not enough to run a house league program. The 7th and 8th grade heavyweight will be combined with Winnetka’s program. The kids in 4th, 5th, and 6th grade will join the travel league which is local. Staff is looking at options moving forward to see if this is a viable program for the District.
  • Commissioner Wolfe commented on field permit rates and what the District is recommending for charging when renting fields. A recommendation will be going to the full Board.

D. Golf Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee did not meet this month.

E. Real Estate Committee

President Olvany reported on the following topics:

  • The Committee did not meet this month.

F. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

  • The Committee will meet on Monday, August 24th.

VIII. Unfinished Business

None

IX. New Business

A. PTAB Resolutions:

1. 2015-R-6 (1625 Sheridan House Condominium Association)

Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve Resolution 2015-R-6, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (1625 SHERIDAN HOUSE CONDOMINIUM ASSOCIATION).

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.


2. 2015-R-7 (Nunilo G. Rubio)

Commissioner Foster moved and Commissioner Shelly seconded a motion to approve Resolution 2015-R-7, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (NUNILO G. RUBIO).

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

B. Trade-In Surplus Property Ordinance 2015-O-7 for Fitness Equipment

Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve Ordinance 2015-O-7, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OR TRADE- IN OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS.

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

X. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:58 p.m.