WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, September 14, 2015
Village Hall Council Chambers


Attendees Present

Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Marlon Rodas, Mike Matchen

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 7:30 p.m.

A. Roll call taken.

President Olvany addressed the audience on what the process of the Board meetings are. He stated that the meetings will follow the Agenda. He reminded the audience that during the recognition of visitors that they should state their name and address to be properly reflected in the minutes. He reminded visitors to be mindful of their time and respectful when addressing the Board and Staff.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Shelly seconded a motion to approve the minutes from the August 17, 2015 Regular Board Meeting.

Minutes approved as amended with the following change from Commissioner Wolfe, on Page 3 of 5, VII. B should read Commissioner Pellaton reported and not Commissioner Wolfe.

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

III. Communications and Correspondence

None

IV. Recognition of Visitors

President Olvany invited visitors to the podium to speak on behalf of James Crowley.

Gary Benz, 602 Washington Avenue, Wilmette commented that he has had the pleasure of working with Jim Crowley, “occasionally, but rarely ever have I had the opportunity to meet and work with someone who is a true pillar of a community.” He commented that Jim’s service to the Village of Wilmette and the Wilmette Park District is exemplary with the best interests of the citizens of this community.

A. Resolution 2015-R-8, A Resolution Commemorating the Service of James P. Crowley.

Commissioner Shelly presented James Crowley with his Resolution Commemorating his service. Commissioner Crowley moved and Commissioner Olvany seconded a motion to approve Resolution 2015-R-8, A RESOLUTION COMMEMORATING THE SERVICE OF JAMES P. CROWLEY.

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

James Crowley commented on the Board and Staff and what they accomplish on a day to day basis for the Community and stated, “You are the very best bar none”. He stated that the Wilmette Park District is the “Lamborghini” of park districts. He commented with heartfelt words that it was an honor and pleasure to be part of all of this and thanked everyone, his parting words were “I love the Park District.”

All Commissioners acknowledged James Crowley personally with many genuine and sincere words and stories thanking him for his service and commitment for the many years he served the Community and on the Board and that he will be greatly missed. The Board and Staff gave James Crowley a standing ovation.

V. Approval of Voucher List

Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve the Voucher List in the amount of $1,841,419.89, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

President Olvany asked how the parameters are set for PCards. Director Wilson stated that the District has a purchasing policy for all users and guidelines set up for different users.

By a roll call vote, voting Yes: Commissioners: Olvany, Foster, Abbott, Wolfe, Shelly, Pellaton; voting No: None. Absent: None; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • Pool and beaches closed for the season as of September 7th.
  • He thanked all the staff for their hard work throughout the season.
  • The budget process is underway with budget meetings scheduled for October and November.
  • The Staff is working with legal on the contract with aQity Research and Insight Inc. for the community-wide survey for Lakefront. Once legal is complete with their review the Staff will then bring to the Board for their approval.
  • Kiddos’ catering provides lunches to the campers and a portion of Kiddos funds goes back to the District for the scholarship foundation fund. This year the largest dollar amount was given of $6,484.00.
  • The Ouilmette Foundation golf outing on August 31st exceeded their dollar amount from last year with final numbers pending. This money will go to the scholarship foundation for the Wilmette Park District.

VII. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met on Tuesday, August 25th.
  • The rebound of the weather helped with budget numbers of $21,000 over what was budgeted for through the end of July.
  • Lakefront closed after Labor Day with a surplus of over $100,000, which is great news.
  • Staff is working with the State of Illinois on a grant program from the Illinois Department of Public Health. This program is through the Environmental Protection Agency (EPA) which helps pay for water testing at the lakefront. The efficiency of this testing has allowed the lake to have fewer closing hours and fewer days.
  • The Committee discussed the community-wide survey request for proposals and decided on aQity Research & Insight Inc. The Committee is hoping to have the contract finalized after legal counsel reviews it. A hybrid attempt will be used to reach every household in the community. The cost could reach $40,000 but worth the investment. The process is moving along and will continue to move along as quickly as possible.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

  • The Committee met tonight.
  • Ice - The meeting was well attended with concerns regarding the ice rink operations of safety and bullying with skaters.  Staff and Commissioners are taking these concerns very seriously and have been monitoring the rink on a daily basis. Public skating is up 450 skaters from last year in August. Open hockey had 124 visits compared to 65 the previous year. Overall 523 compared to 295 last year. Registration started August 11th. There are currently 300 registrations compared to 367 last year. Ice hockey contracts have been returned and entered.
  • Tennis – Indoor court season began September 13th. Members have reserved 141 available court times. The fall basic level lessons started indoors on August 23rd and will run 19 weeks. The women’s travel teams will start play the third week in September. The pro shop is holding their annual sale which started August 23rd.
  • Pool – The pools are closed for the season. The repair for the leak that happened earlier in the season is being looked into.
  • Paddle – Anna Kazakevich is back full-time at the paddle facility. Paddle is hosting its first ladies’ paddle camp on September 8th, 9th and 10th. Group lessons began this week. Enrollment is currently taking place.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee did not meet between the last Board meeting and this meeting.
  • The Committee is scheduled to meet September 21st. 

D. Golf Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met on Saturday, September 12th which was well attended by the ladies golf league. They addressed the Committee to discuss the senior nonresident rates. There were many marketing ideas shared which will be taken into consideration during the budget process.
  • The weather in August was perfect with 400 rounds over what was done in August 2014.  This increase in rounds accounted for a $26,000 increase in revenue compared to 2014.
  • The Ouilmette Foundation Golf Outing was held on August 31st.
  • The OGC completed their undefeated season in team play in a victory over the Glenview Men’s club in the Go Cup.
  • The Golf course has received great reviews and comments with the condition of the course.
  • The reseeding of the Kentucky blue grass on holes 5 and 13, and the fairways are well underway. The Community has been educated on the process with flyers, emails, and signage.

E. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

  • The Committee met on August 24th.
  • David Ennis a Wilmette resident came to the meeting on August 24th. He commented on his ideas on a community wide tax policies for which he believes some of the taxes should be redistributed towards the schools.
  • The Committee received Staff’s recommendations on increases that will be distributed to the Committees with regard to budgeting for 2016.
  • The Illinois Municipal Retirement Fund (IMRF) is in good financial condition. The Wilmette Park District’s retirement plan is in very good shape.
  • Proposals have been presented on the physical inventory of fixed assets for the facilities. These will be reviewed during the budget process. In regards to revenues and expenses, revenues have taken a hit due to the weather but the District is only a little off. Expenses have been curtailed, hats off to the Staff.

President Olvany highlighted on the recreation portion of the Park District report and how staggering the numbers are. He commented on a few of the programs. The soccer program has over 1,200 kids in the program. The fall classes have over 2,300 kids enrolled. Mallinckrodt memberships are over 700 participants. The Staff should be proud on their accomplishments on the recreation side of the District. He recommended that the applicants interested in the Board vacancy position should read this report to get a sense of what the District does.

VIII. Unfinished Business

President Olvany gave an update on the Board vacancy process. There were 14 applications that have been received. The names of the individuals are posted on the website. The Board conducted phone interviews. The Committee-of-the Whole will reconvene to further discuss the applicants and then select finalists to interview in person. A recommendation will be voted on in a public meeting to fill the Board vacancy position. He thanked all applicants for participating in the process.

IX. New Business

None

X. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:14 p.m.