Facilities Operations Committee Meeting Minutes
Monday, September 14, 2015
6:30 p.m. - Village Hall Training Room

Attendees Present

Committee/Commissioners: Chair Pellaton, Wolfe, Shelly
Staff: Jeff Bowen

Staff: Director Wilson, Sean Flynn, Darrell Smith

Attendees Absent


I. Meeting  Called to Order

Meeting called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve the minutes of the August 10, 2015 Facilities Operation Committee meeting. All approved by general consent.

III. Communications and Correspondence

Commissioners Shelly and Wolfe stated they received correspondence right before the meeting regarding Centennial Ice Rink and the safety of skaters with overcrowding of coaches from Evanston and their skaters. This will be discussed in more detail below.

IV. Recognition of Visitors

Attendance Record will become a permanent part of the record. Commissioner Pellaton recognized the visitors and asked if anyone would like to speak.

Amy Russell, 1136 Greenleaf, Wilmette, commented on the safety of skaters at Centennial Ice Rink with the overcrowding of coaches from Evanston and their skaters. Next she addressed the bullying of coaches and their students at Centennial Ice Rink.

Victoria Clem, 555 Hibbard Road, Wilmette, commented that her daughter does not want to go to Centennial Ice Rink due to safety and crowding. She does not like how Evanston kids are being aggressive. She feels that the Evanston kids are being taught to bully. She feels the rink is unsafe.

Commissioner Shelly asked the visitors how many kids are on the ice. One Wilmette resident stated that she noticed that they come in packs of 5 skaters with multiple groups of 5 at times.

Debbie Storey, nonresident, commented that she has coached at Centennial since the building opened. She stated the safety concerns of crowding at the rink are having students go elsewhere to practice. She stated she feels that profit over safety is what is happening. Commissioner Pellaton asked when the volume has increased. Ms. Storey stated she feels that the volume of skaters has increased and the schedule has not been adapted since the summer.

Jerrid Turrel, nonresident, 6741 N. Kolmar, Lincolnwood, stated he witnessed that the public session was busy and skaters could not accomplish anything. He stated he has witnessed bullying with skaters and other skaters. Jerrid’s mother, Julie Turrel stated that Jerrid has been a skater at Wilmette for the past 8 years. She commented that the rink is unsafe and crowded. She concurred the bullying with skaters and other skaters.

Melissa Rooks, 1136 Greenleaf, Wilmette, commented that she is Amy Russell’s mother. She feels that there is no right of way at the rink and whose responsibility is it enforcing the kids.

Commissioner Pellaton stated that during the managers’ reports some of the visitors’ questions may be answered and if not the Committee will follow up with the others.

Jeff Bowen Superintendent of Facilities commented on some of the guidelines that have been put in place since addressing these issues. Staff has been observing and monitoring the rink for the past four mornings and will continue to do so. Staff has not seen the issues that have been discussed thus far. Staff is working to manage these issues and taking these concerns very seriously. Commissioner Wolfe stated that the Board’s number one concern across the board in the park district is safety and these issues will be looked at and not tolerated.

V. Managers’ Reports

A. Ice Superintendent Bowen reported on the following topics:

  • Public skating in August was up 450 attendees.
  • Open hockey had 124 visits compared to 65 the previous year.
  • Ice rink hockey contracts have been returned and entered into RecTrac.
  • The Summer Skating Program ended its ten week run on August 23rd. Skaters from the Wilmette program were joined by skaters from Winnetka, Highland Park, Skokie and Evanston. This year’s revenue was 9% higher than last year.
  • The second USFS test session held on Saturday, August 22nd had 96 testers take the ice. These skaters are from all around the Chicago-area and many were testing to qualify to compete in the upcoming Upper Great Lakes Regional competition.
  • Centennial Ice Rinks hosted an ISI coaches’ seminar on August 30th. The presenter was Jimmie Santee, the Executive Director of the Professional Skaters Association. Topics included both on and off-ice coaching tips. Over 75 coaches attended the 7-hour session.
  • Registration for fall classes began on August 11th and currently have 300 registrations compared to 367 last year. Registration is still ongoing.

B. Tennis Manager Darrell Smith reported on the following topics:

  • Registration was held on Saturday, August 22nd. The fall basic level lesson session started indoors on Sunday, August 23rd and will run 19 weeks until January 16th.
  • The 2015-16 indoor court season began Sunday, September 13th. It will continue thirty-five weeks ending May 7th, 2016. Members have reserved 141 available court times. Unreserved courts are being used for lessons, leagues and other programming.
  • The women’s travel teams will begin play the third week of September. The club will sponsor women’s A, A/B, B and C teams. The ladies play Thursday and Friday afternoons. It’s a fun activity and our teams enjoy the challenge of competing against opponents from other clubs. The first two weeks of matches will be held away because of the court situation.
  • The annual September pro shop sale will start on August 23rd this year.

C. Paddle Tennis Darrell Smith reported on the following topics:

  • Ania hosted the first ladies’ paddle camp.  This three hour camp ran September 8th through 10th. 
  • A display case was purchased for paddle so that Ania can promote and sell paddle equipment and a small selection of logo wear. 
  • Group lessons begin the week of September 14th. 

D. Pool Superintendent Bowen reported on the following topics:

  • Pools are closed.
  • The leak that was found earlier in the summer is being looked at for repair options.

VI. Unfinished Business

A. Concessions Update
Superintendent Bowen updated the Committee that an RFP process will be moving forward for concessions for Centennial and Lakefront to find one vendor to supply all three locations.

VII. New Business


VIII. Adjournment

There being no further discussion, the meeting was adjourned at 7:15 p.m.