WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, October 12, 2015
Village Hall Council Chambers


Attendees Present

Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Marlon Rodas, Cindy Felicicchia

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 7:32 p.m.

A. Roll call taken.

II. Motion to Appointment Gordon Anderson to the Board of Park Commissioners to fill a vacancy

Commissioner Abbott moved and Commissioner Wolfe seconded a motion to Appoint Gordon Anderson to the Board of Park Commissioners to fill a vacancy.

President Olvany commented and discussed the process in details what the Committee-of-the-Whole was tasked with in filling the vacancy position and selecting a candidate. The Committee-of-the-Whole reached a consensus on Gordon Anderson to be considered for the vacancy position. Gordon Anderson was appointed at the October 12, 2015 Board meeting.

President Olvany asked if anyone has comments about the process or would like to comment about the candidate Gordon Anderson. The Commissioner commented on Gordon Anderson’s qualifications for the vacancy position. The Commissioners agreed that all the candidates were all very qualified and they would make a great addition to the Board. The Commissioners agreed that Mr. Anderson was bringing to the Board a need that is looked-for at this time.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

III. Administration of the Oath of Office

A. Gordon Anderson

Secretary Wilson administered the Oath of Office to newly elected Commissioner Gordon Anderson.

IV. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the minutes from the August 17, 2015 Regular Board Meeting.

Minutes approved as amended with the following change from President Olvany, on Page 2 of 5, V., Para. 2 should read “parameters are set for PCards.”

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

V. Communications and Correspondence

None

VI. Recognition of Visitors

Joe Feldman, President of the Board at Warming House Youth Center, thanked the Board and Staff for approving the park permit for their event. He stated the event was very successful with many guests present that day. He commented that this event was a great opportunity to increase awareness in the community

VII. Approval of Voucher List

Commissioner Foster moved and Commissioner Wolfe seconded a motion to approve the Voucher List in the amount of $2,363,490.20, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VIII. Executive Director’s Report

Director Wilson reported on the following topics:

  • The budget meetings are ongoing with all the Committees adhering to their scheduled monthly meeting with the exception of the Golf Committee which will be meeting a week earlier on November 7th. The Committee-of-the-Whole meeting will not be meeting on November 10th date is to be determined.
  • Under Unfinished Business there is the approval of a contract from aQity Research and Insights Inc. for the creation, dissemination, and analysis of a community survey regarding the lakefront. Jeff Andreasen from aQity is here tonight to answer any questions the Board may have.
  • Under New Business is an ordinance for the disposal of surplus property for old maintenance equipment at Gillson Park.
  • Also, under New Business is a resolution commemorating Shelagh Donoghue for her time and contributions to the Wilmette Community.

IX. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met on October 5th.
  • Holly Specht reported at the meeting that her staff has been one of the most outstanding this past summer.
  • The Sailing beach closed on October 11th.
  • Emails and notification reminders have been sent out regarding the removal of vessels at the lakefront. There will be a $25 per week charge for vessels not removed with a two week grace period this year. Vessels can be stored through the Park District.
  • The Committee has reviewed and discussed the different contracts for the community wide survey. The Committee unanimously agreed to present aQity to the full Board for approval of the contract. The Committee will be reaching out to several different community groups for their input.  Commissioner Shelly discussed some preliminaries regarding the community wide survey process.
  • The lakefront water levels were discussed at the Committee meeting. The water levels have been affected due to the cold winters and more regular northeast storms. The Committee and Staff are monitoring the levels on an ongoing basis.

Commissioner Shelly moved and Commissioner Foster seconded a motion to approve a contract with aQity Research and Insights Inc., to facilitate the creation, dissemination, and results analysis regarding a community wide survey regarding Gillson Park.

Commissioner Abbott encouraged all the Wilmette residents to participant in the survey process. Commissioner Pellaton asked Jeff Andreasen what he anticipants the response return rate would be on 10,000 households. Mr. Andreasen stated with park districts surveys it is typically a 20% response rate. Each household or individual of that household will have the opportunity to give their opinion based on the many options available for submitting a survey so not to discourage anyone from submitting a survey. Mr. Andreasen stated that he would like to get a representative sample of the community. Mr. Andreasen commented on the timeline of the survey. Commissioner Pellaton asked what happens if the deadline dates are not met for the questionnaire and would Mr. Andreasen recommend delaying the survey until after the holidays. Mr. Andreasen commented that with the holidays he would recommend then to do the survey the 2nd week in January.
 
By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Pellaton, Shelly, Wolfe, Olvany; Anderson abstained; voting No: None. Absent: None; motion carried.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

  • The Committee met tonight and will continue their discussion after the Board meeting to discuss the budgets.
  • Tennis – Indoor court season began on September 14th. Court time sales are at 136 about the same as last year. The fall basic level session runs 17 weeks and ends January 16th. The spring session starts the next day and continues to May 21st. Members holiday guest passes will be mailed in November. The women’s travel teams have started play. The Club sponsors four women’s teams. There are over 60 women competing in the leagues and team drills. The welcome back sale ran through September.
  • Ice – Public skate number are slightly down from September of last year but overall year to date, there have been 7,160 attendees compared to 6,043 last year. Fall I session began on August 24th and will end on October 17th. Registration for the Fall II session began on October 6th. The 4th annual Spooky Skate will be held on October 24th. The morning freestyle sessions have been well attended this season. For an average of 18 skaters per morning. 
  • Pool – The Staff is continuing to locate the pool leak that started at the beginning of the season. 
  • Paddle – Paddle has been reserved for October 17th for a charity event. The OLPH Men’s Group of Glenview is hosting a multi-facility paddle tournament and the finals will take place at Wilmette. The Monday night ladies’ paddle is a big success with 16 players signed up. The Club is participating in the first ever Wilmette Paddle Classic. To date there are 11 men’s team and 3 women’s teams signed up at Wilmette.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee met on September 21st.
  • Mallinckrodt currently has 688 members.
  • Gymnastics currently has 1,331 participants. This is down about 200 from last year.
  • A new Fall into Wellness program started October 12th and will run for 6 weeks.
  • Alice in Wonderland is currently showing. Tickets are still available.
  • The new Fencing program is running and going well with 2 classes running.
  • Fall classes currently have 2,353 enrolled. In addition, there are 1,225 children enrolled in soccer.
  • There are 370 children participating in after school recreation programs.
  • The Mother and Son Dance was held with 120 moms and sons attending.
  • The July 3rd festivities for next year, per the Staff’s recommendation, the festivities will remain free of charge. The Committee and Staff are looking at other ways to get more sponsorships.
  • Staff is working with the Wilmette Baseball Association and discussing the actual maintenance costs due to some discrepancies in the contract agreement.
  • West Park has been turned over to the Park District. The construction of the turf fields is currently moving forward.

D. Golf Operations Committee:

President Olvany reported on the following topics:

  • The Committee met on October 10th.
  • The tremendous condition of the golf course was discussed and presented by Nick Marfise at the Committee meeting.
  • The numbers of rounds are showing good numbers.
  • The golf outings have been a big success and getting the word out in the community as well.
  • The Committee discussed marketing ideas for getting more golfers involved with some successes so far.

E. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

  • The Committee did not meet in September.
  • The next meeting will be October 26th to discuss the budget.

X. Unfinished Business

None

XI. New Business

A. Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve Ordinance 2015-O-8, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE DISPOSAL OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

B. President Olvany acknowledged Shelagh Donoghue as a tremendous staff member that has moved on to another aspect of her career. President Olvany read and presented Resolution 2015-R-10 to Shelagh Donoghue.

Commissioner Shelly moved and Commissioner Pellaton moved to approve Resolution 2015-R-10, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF SHELAGH K. DONOGHUE.

Director Wilson acknowledged Shelagh and her dedication and her many accomplishments during her many years of service. President Olvany thanked Shelagh for her expertise and creation on the Leisure Guide and what it means to the people in the community. He thanked her for being such a tremendous research in terms of creating a message and expressing in such a way that was well understood by the community and larger audience.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Shelagh Donoghue thanked the Park District and the Board for the opportunity to work in this extraordinary community which is also her home. She commented that it has been a privilege to be able to work and live in this community.

XII. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:24 p.m.