WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, November 9, 2015
7:30 p.m. - Village Hall Council Chambers


Attendees Present

Commissioners: President John Olvany (VIA Electronic Means), Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Marlon Rodas, Cindy Felicicchia

Attendees Absent

None

Commissioner Olvany Attendance VIA Electronic Means:

Commissioner Shelly moved and Commissioner Pellaton seconded a motion to approve the electronic attendance of Commissioner Olvany at the November 9, 2015 Board of Park Commissioners Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

I. Meeting  Called to Order

The meeting was called to order at 7:30 p.m.

A. Roll call taken.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Shelly seconded a motion to approve the minutes from the October 12, 2015 Regular Board Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

III. Communications and Correspondence

None

IV. Recognition of Visitors

Commissioner Wolfe acknowledged the visitors and asked if anyone would like to address the Board.

Mark Weyermuller, Wilmette resident, commented on why the District is spending approximately $38,000 on a community wide survey when voters decided with the referendum that they did not want to spend any money. He is concerned about taxes going up. Commissioner Shelly commented that the point of the survey is to reach all of the residents in the community for their input. She stated that the Board did not involve the Park District directly because people commented that it was very biased from the Staff’s perspective. Commissioner Shelly stated that they hope to get a lot of responses to direct the next steps at the Lakefront. The surveys will be going out to all residents so look for them.

V. Approval of Voucher List

Commissioner Anderson moved and Commissioner Abbott seconded a motion to approve the Voucher List in the amount of $2,435,186.37, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • Halloween Happening was held on October 23rd with the second year in a row record crowd of 798 registered children with 114 more children than last year.
  • There are a couple meetings coming up in regards to the budget. The first Committee-of-the-Whole meeting will be November 17th at 6:30 p.m. The next Committee-of-the-Whole meeting will be December 9th at 6:30 p.m. to review the fully compiled budget document.
  • The Annual Wilmette Chamber of Commerce Holiday Parade will be held on Saturday, November 21st. The Park District has a tradition of participating in the parade. If anyone cares to join in the fun contact Director Wilson.
  • Under Financial Planning & Policy Committee reports there is a Truth-In-Taxation Resolution and a PTAB Blanket Resolution. These items will be discussed further under Committee reports.
  • Under New Business is a Request for Proposal (RFP) related to the design and installation of the landscaping to facilitate the development of bird habitat in line with the grant the District was fortunate to receive from the United States Fish and Wildlife Service. Traditionally RFP’s do not come through the Board but since this Grant had federal funds with it the District wanted the Board to look it over and approve it.
  • Under New Business is an action item appointing a Wilmette Park District delegate and an alternate to represent the District at the Annual Illinois Association of Park Districts (IAPD) on Saturday, January 30, 2015.

VII. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The Lakefront Committee met on November 2nd.
  • The Committee met with Jeff Andreasen from aQity Research & Insights, Inc. who will be running the community wide survey. The groups in attendance were several members of the community who represent a group: Margaret Heaton, Go Green Wilmette; Tom Scanlan, Save Wilmette Lakefront; and Joe DiCamillo, Wilmette Lakefront Friends. The Committee had lengthy discussions with many drafts completed. All agreed on a final version. The goal is for the survey to be going out to the community the week of November 16th. She reminded the audience to look for their survey.
  • The Committee reviewed the RFP for the bird habit.

Commissioner Shelly moved and Commissioner Foster seconded a motion to direct the Staff to assemble and distribute a request for proposal (RFP) for the design of a Bird Habitat. She commented that it is for design only.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

  • The Committee discussed the proposed Lakefront budget for 2016.
  • Park Permits were reviewed and approved at the meeting.

Commissioner Pellaton commented on the bird habitat RFP on page 7, 2nd paragraph, firm vision will be stricken from the RFP. The address will also be changed to reflect the 3555 Wilmette Avenue on the entire document.

Commissioner Anderson questioned the timeline on page 9. Superintendent Lambrecht will change the dates of the timeline.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

Tennis:

  • The Women’s travel leagues are up and running.
  • The Annual Tennis Holiday Sale will run from the day after Thanksgiving through December 31st.
  • Free holiday guest passes and demo fee coupons will be mailed to all members to stimulate open court time sales over the holiday break.
  • On December 28th, 29th, and 30th there will be two holiday camps offered for junior players. In the past these camps have been very popular. The camps will be Pirate Camp and Scallywags.

Ice:

  • There were 1,169 patrons at public skate during the month of October compared to 1,260 for the same period in 2014. Year to date ice is up 775 skaters for a total of 13,352.
  • TGIF Skate will be held on November 20th from 7:30 - 9:30 p.m.
  • This was the fourth year we offered our Spooky Skate Event. Last year there were 51 people in attendance with over 40 in costume. This year, there were 115 in attendance with over 80 skaters in costume. This event was held on October 24th.
  • Morning freestyle sessions continue to be busy with skaters from Evanston who made Centennial their new training center. These skaters and their coaches have adapted well to our policies and ice rules.
  • The Super Sunday event is scheduled for Sunday, November 29th.
  • The Loyola Thanksgiving Hockey Tournament will be held from Thursday, November 26th through Sunday, November 29th. Once again, Centennial will be hosting all of the championship games, which include Varsity, Junior Varsity and Girls Varsity.
  • On December 13th, Centennial will be hosting the 4th Annual Skate with Santa event. This event is schedule at the 1pm public skate session.

Pool:

  • The contractor has been out and has isolated the location of the leak.
  • Recruiting for summer staff will begin with initial emails campaign the second week in November.
  • Paddle:
  • Ania and her partner made it to the semifinals for the catholic charities benefit event.
  • The Paddle club has a new instructor named Kevin Anderson to help with group lessons.
  • There are two upcoming adult special events for the holidays, the Turkey Trot and Ugly Sweater Adult Mixers.
  • Five groups have reserved the hut between now and the end of the year with more inquiries coming in.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee met on October 19th.
  • There are 1,446 participants enrolled for the Fall II session in gymnastics programs.
  • The fall classes have 2,243 enrolled which is up 86 participants from last year.
  • The Committee discussed the budgets in great detail.
  • She thanked all Staff for coming out to the Halloween Happening event which was a great success with lots of fun had by all.

Commissioner Olvany asked about fees for park usage rental. Commissioner Wolfe commented that this will be reviewed with the entire Board during the budget meetings. Staff is working on a park usage recommendation to monitor how permits are given out. Commissioner Olvany commented on the new turf field and possible renting opportunities of that space. Superintendent Lambrecht commented that there have been great strides made to the turf field and it is on target for completion on December 1st.

Commissioner Pellaton commented that Halloween Happening was a great event and had something for everyone to enjoy. He received great feedback for this event.

D. Golf Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met on November 7th.
  • The Golf budget has been approved as recommended by Staff. The revenue is projected to be 11.7% higher next year. This is based on more normal weather.
  • New membership options were discussed during the meeting to increase memberships and be more favorable to many people.
  • Grass is growing in well with the experience of the blue grass.
  • Staff will present at the January Golf Meeting a mini marketing plan.

E. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

  • The Committee met on October 26th.
  • The next meeting will be November 30th.
  • Staff is making progress with the fixed asset inventory.
  • 3rd Quarter financial report numbers are in and look pretty good. We are on track for revenues. Expenditures are down due to the creatively of Staff on managing numbers. Surplus the end of September was $800,000.
  • The Committee reviewed the Administration budget which will be reviewed by the entire Board at the Committee-of-the-Whole meeting on November 17th.
  • The Board will be voting on the resolution tonight for the tax levy approach.

Commissioner Abbott reviewed and discussed taxes and how they work within the Park District. He stated that the Park District enjoys a strong financial position, excellent credit rating and the ability to evolve and capitalize on opportunities. He highlighted on the annual budget which is approximately $25 million; 2/3 of which is for recreation activities and facilities which are funded by user fees.  The remaining 1/3 which is supported by taxes is the administration of the district along with park maintenance. When you pay taxes into the community that is how it is distributed. So 6% of taxes go to the Park District. That equates to about $8.6 million in tax revenue this year will drop to about $7.8 million for next year. He commented on where tax revenue goes. If the tax levy is approved this will lead to a truth in taxation hearing in December.

Commissioner Abbott moved and Commissioner Foster seconded a motion to approve Resolution 2015-R-11, TRUTH IN TAXATION as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Commissioner Pellaton reported that the Park District is served by the property tax assessment board (PTAB) appeals through the Cook County Board of Appeals. These appeals are reviewed by the District’s attorney Robbins Schwartz when the appeal is in excess of $100,000 in assessed value. If a challenge is warranted, a consortium of public entities works together during the challenge to defray attorney fees. The Committee discussed and agreed to review every 3 years the law firm attained and if the blanket resolution should be extended.

Commissioner Pellaton moved and Commissioner Shelly seconded a motion to approve Resolution 2015-R-9 with an amendment that the blanket PTAB Resolution be reviewed and approved by the full Board every 36 months in regards to the process of selecting the law firm and intervening; all agreed.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VIII. Unfinished Business

None

IX. New Business

Appointment of Delegate and Alternate to the IAPD Business Meeting

Commissioner Shelly moved and Commissioner Olvany seconded a motion to appoint Commissioner Pellaton as delegate and Commissioner Foster as alternate to represent the Wilmette Park District at the IAPD Annual Business Meeting to be held on January 28-30, 2016.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

X. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:58 p.m.