WILMETTE PARK DISTRICT
Lakefront Committee Meeting Minutes
Monday, November 2, 2015
6:30 p.m. – Mallinckrodt Community Center


Attendees Present

Commissioners/Committee: Chair Shelley Shelly, Bryan Abbott, Stephanie Foster
Staff:  Kathy Bingham, Bill Lambrecht

Staff: Steve Wilson, Cindy Felicicchia, Holly Specht, Katy Bradford, Jeff Bowen, Ken Eppelheimer
Commissioner: Ryrie Pellaton
   
Margaret Heaton, Go Green Wilmette
Tom Scanlan, Save Wilmette Lakefront
Joe DiCamillo, Wilmette Lakefront Friends
Jeff Andreasen, aQity Research & Insights, Inc.

Attendees Absent

None

I. Meeting Called to Order

Meeting called to order at 6:30 p.m.

Commissioner Shelly commented that the Agenda will be following a different order tonight based on the group guests for the community wide survey discussion.

II. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the minutes from October 5, 2015; all voted yes, the motion carried.

B. Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the minutes from October 20, 2015; all voted yes, the motion carried.

III. Community Wide Survey Discussion led by Jeff Andreasen from aQity Research & Insights, Inc.

Commissioner Shelly thanked everyone for coming. She asked if anyone in the audience would like to comment on the survey. No comments at this point. She addressed the guests of their respective groups and asked them to highlight their points on the community wide survey questionnaire Draft 3: 10/30.2015 version. This version of the questionnaire will become a permanent part of the minutes of this meeting to clarify what questions are being referred to below. Joe DiCamillo went first with his comments and questions based on his review of the community survey created by Jeff Andreason and his staff. Mr. DiCamillo brought up question #14 and the length of it. Mr. Andreasen stated that he can reformat the question into categories or blocks. Commissioner Foster would like to see that the topics be scattered more so that topics similar or same topics would not be together. Mr. Andreasen pointed out that this would be done.

Mr. DiCamillo commented on question #18 and its necessity. Mr. Andreasen commented that question #18 and question #19 are the only times this topic of environmental responsibility is addressed. Mr. Andreasen stated this question will give the Board a sense of how people feel about this topic. Mr. Andreasen stated that if the committee feels that question #18 suffices for what you need then question #19 can be eliminated. Question #19 is only for people who answered question #18 a specific way. The Committee agreed to eliminate question #19.

The Committee had a lengthy discussion on question #20. The Committee discussed possibly adding a 4th option that Mr. Scanlan brought to the table. This option consists of replacing the beach house with the same square footage, ADA bathrooms and infrastructure for $2.5 million. The discussions continued about including costs or not. Director Wilson commented that it is hard to put a dollar amount on a plan that does not exist. The costs outlined are construction cost estimates only. Commissioner Shelly commented that this question can mislead people. She feels that the rest of the survey will cover what needs to be addressed. Commissioner Foster stated that she feels the goal of what the Committee wants will not be reached with this question. The Committee decided after a lengthy discussion to eliminate question #20.

Mr. Scanlan would like to see more details of what items mean in question #14 on section a through q. Mr. Scanlan suggested to consistently use the words improvements and repairs in the second paragraph of question #14 and throughout the survey where it fits. The Committee agreed.

Mr. DiCamillo asked what the significance of question #25 was. Mr. Andreasen commented that it is important to find out if there is a concern in the community that improvements at Gillson are going to result in higher usage of Wilmette residents or nonresidents. The Committee discussed how this question will be received within the community. Commissioner Foster feels that it would be good to know if there is a concern. Commissioner Shelly commented that people need to be educated on the fact that the beach is public property and state owned. She stated there are people in the community who do not want to see the increase of nonresidents. The Committee agreed to keep question #25.

Mr. Scanlan commented on question #13 stating that he feels it is rude, and disrespectful with negative consequences than benefits. Mr. Andreasen stated that there is an option to not answer the question. He explained the reason for the question is to get information from the entire community. Commissioner Abbott agreed with Mr. Scanlan. Mr. Andreasen reassured the Committee that this information is confidential and the District will only get the required data that is required by law; such as an ID number and nothing else. Commissioner Shelly commented that it is important to find out where people are with renovations. Mr. Andreasen commented that the introduction on each survey will specify how the information is used and not used. He stated he will never share individual information.

Mr. Scanlan asked what the point of question #30 was. Mr. Andreasen commented that he wants to make sure that however many people respond to the survey that it is representative of the community. This will give a good sample of the entire community.

Peter Baugher, Wilmette resident, commented on questions #4 and #14. He would like to see an option of open space. Such as grassy areas open with nothing; preserve the open space. He commented to use better word choices to adequately articulate the questions. He stated that he feels that the parks are not adequately maintained. He would like to see a better maintenance option added to question #14. Mr. Scanlan stated that what he is hearing in the community from many people is that the beach house has not been properly maintained throughout the years. Commissioner Shelly stated that general maintenance is too broad. Mr. Baugher stated items like tree maintenance which is underdone by the Park District. Commissioner Abbott stated he cannot get behind the maintenance question and Commissioner Shelly agreed.

Mary Shea, Wilmette resident, commented and starting commenting on the survey with the Committee. She emphasized her concerns and suggestions. Commissioner Shelly commented that Ms. Shea did not need to go through her entire completed survey at this time. Commissioner Shelly commented that the Lakefront Committee has individuals from each group who are representing their concerns.

Commissioner Shelly summarized the meeting by stating the words improvements and repairs will be added to the survey in places. She reiterated that questions #19 and #20 will be eliminated.  Commissioner Shelly commented on the wording of question #15. Mr. Andreason will review and change the wording. Mr. Andreason stated that once the survey is approved aQity will need 1 to 1½ weeks to get everything programed and coded. The questionnaires could go out in mid-November if everything is on schedule. The Committee asked to see the revised version. Mr. Andreason stated that a revised version will be done by end of day tomorrow. Mr. Andreason commented that the final analysis of the survey would take about one week to process the data.  After that he could provide a very high level top line summary of just the overall responses and then two weeks later a full analysis. It would take about 3 to 4 weeks to complete.

Commissioner Shelly announced a five minute recess starting at 8:10 p.m. The Committee reconvened at 8:15 p.m.

IV. Communications & Correspondence

Commissioner Shelly acknowledged a letter from George and Macaire Trapp regarding rack space for vessels at the sailing beach. Superintendent Bingham stated she was not inaccurate in her statements. 2014 was the year where the sailing beach increased dramatically with patrons wanting spaces. Superintendent Bingham explained how the waitlist and policy work. Mr. and Mrs. Trapp raised a good point about people taking up spaces to gain access to the beach but not actually storing a vessel. The Staff recognized that this was happening and instituted a policy to no longer allow this to happen. The Committee discussed and reviewed sailing beach rack spaces for vessels and the waitlist. Commissioner Shelly commented that a waitlist should no longer be an available option until there is clear direction with what is happening at the lakefront. The Committee discussed increasing the cost of rack spaces for vessels. Superintendent Bingham stated that Staff will follow up and answer each point that was outlined in Mr. and Mrs. Trapp’s letter. The Committee will discuss this again in the coming months before the new season.

V. Unfinished Business

A. RFP – Bird Habitat Design and Installation Services
Director Wilson commented that this is an old RPF that was passed on to Karen Glennemeier for which she added her language. The typos that Commissioner Pellaton pointed out will be corrected and updated in the version going to the Board on November 9th.

VI. Proposed FY 2016 Lakefront Budget Review & 5 Year Capital Review

Superintendent Bingham reported and discussed the Lakefront Budget. Superintendent Bingham commented that despite the poor weather at the start of the season it ended up being a great year with financially. The Committee discussed the daily admission fees for residents and nonresidents and how the fees compare to other districts. Commissioner Shelly commented on ways to increase revenue at the Lakefront. The Committee discussed some options for increasing revenue. The Committee decided to increase daily admission rates to $5 for residents and $10 for nonresidents. The Committee agreed to charge $11.00 for weekday parking instead of $10.50.

The Committee discussed monohull rates at the beach and the high demand for rack spaces. The Committee agreed to a 10% increase for all summer boat types for rack rate space and a 20% increase on winter storage for resident and nonresident. This increase was based on the high demand for rack space. Commissioner Shelly asked what the outcome has been with the removal of vessels after the season ended. Holly Specht stated that there are only 7 vessels left with a weekly charge of $25.

The Committee discussed aquatics camps and the high demand for some of the camps. The Committee agreed to increase the rates to $295 which equates to about 16%.

The Committee discussed and reviewed the 5 year capital plan.

Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the 2016 Lakefront Budget as amended from discussions and changes above.

By voice vote, voting Yes: All; voting No: None, the motion carried.

B. Lakefront Operations 2015 Report
The Committee decided to table this until next month due to the time constraints.

VII. New Business

A. Park Permit Request – Cystic Fibrosis Foundation Event on May 15, 2016

Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the park permit for the Cystic Fibrosis Event on May 15, 2016.

By voice vote, voting Yes: All; voting No: None, the motion carried.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 9:25 p.m.