WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, December 14, 2015
7:30 p.m. - Village Hall Council Chambers


Attendees Present

Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Marlon Rodas, Cindy Felicicchia

Attendees Absent

None

I. Public Meeting Called to Order

President Olvany called the meeting to order at 7:30 p.m. and stated that the meeting would begin with the 2015 proposed Tax Levy public hearing.

A. 2015 Proposed Tax Levy

Superintendent Eppelheimer presented and explained the reasons for the levy and any proposed increases. He commented that the notice of the public hearing was published in the Wilmette Beacon on December 2nd. A total increase for the 2015 levy is $7,884,204, a decrease of $734,765 from the 2014 extended levy or an overall 8.52% decrease.

President Olvany asked if anyone would like to be heard. Mark Weyermuller commented on the District looking into ways to cut taxes in Wilmette. He feels that property taxes are “enormous” in Wilmette.

President Olvany asked to adjourn the 2015 Truth In Taxation public hearing of the Board of Commissioners. Commissioner Abbott moved and Commissioner Wolfe seconded; by a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

II. Meeting  Called to Order

The meeting was called to order at 7:39 p.m.

A. Roll call taken.

III. Approval of Minutes

A. Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the minutes from the November 9, 2015 Regular Board Meeting. All voted yes; motion carried.

IV. Communications and Correspondence

None

V. Recognition of Visitors

Mark Weyermuller, 208 Lawndale, Wilmette, commented on the approval of $60,000 for the bird habitat and $60,000 in federal grant money for a total of $120,000 which he feels is a lot of money to be spent on birds. He feels that cutting expenses should be looked at closely. Commissioner Shelly commented that the Ouilmette Foundation has committed to raising the money for the bird habitat. Commissioner Abbott commented that some of the community has expressed their support for a bird habitat.

VI. Approval of Voucher List

Commissioner Foster moved and Commissioner Anderson seconded a motion to approve the Voucher List in the amount of $4,026,683.02, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.  There was a comment from Commissioner Abbott on the large amount to Bank of New York which represents the 2015 debt retirement.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VII. Executive Director’s Report

Director Wilson reported on the following topics:

  • The Board will be looking to pass the ordinance for the tax levy followed by a tax reduction resolution which directs the County to reduce the tax levy in the event the District is over extended after the County calculates the final levy. This is a procedural item that is done every year.
  • Under Financial Planning and Policy Committee report there is a call for bond issuance notification act hearing (BINA) for next month’s Board meeting which is to issue bonds up to $1,000,000.
  • Under New Business you will find the 2016 Board Meeting schedule which is up for approval with no changes in regular meeting dates.

VIII. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The Committee has not met since the last meeting.
  • The community wide survey will be going out the first week in January. It was held up due to the holidays and the post office. Look for the survey the first week in January.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

  • The Committee did not meet in December.

C. Parks & Recreation Committee:

Commissioner Wolfe reported on the following topics:

  • The Committee met on November 16th.
  • The bright lights causing glare on the televisions at fitness will now have dimmer switches on them along with some of the television monitors angled differently.
  • Gymnastics has over 1,600 kids enrolled in the fall II session.
  • Fitness has 1,798 memberships.
  • The Annual Thanksgiving Dinner at Mallinckrodt had 50 participants registered.
  • Summer camp planning has started.
  • Oliver production had 1,052 tickets sold.
  • Nutcracker performance went well.
  • Sleeping Beauty will be taking place the end of January and beginning of February for the 1st through 3rd graders.
  • Due to the declining numbers in the Eagle football program for the past three years it has been recommended by Staff and the Committee to discontinue this program.  There is some talk that some parent organizations might get involved.
  • West Park project is 95% complete. Kudos to Bill Lambrecht and Staff for getting this completed by the end of the year.

President Olvany commented that the Wilmette Park District is the largest employer in the summer months. If anyone is looking for a summer job they should think about the Wilmette Park District.

D. Golf Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee did not meet in December.
  • President Olvany commented that Staff and Commissioners have had two Committee-of-the-Whole meetings during this time.
  • The cross country skiing course has been set up and ready to go weather permitting.
  • New marketing plans are underway for golf in January.

E. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

  • The Committee met on November 30th.
  • The Committee is looking ahead at capital plans and anticipates what needs to be done in projects for the next 5 years.

Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve Ordinance 2015-O-9, AN ORDINANCE LEVYING AND ASSESSING THE TAXES OF THE WILMETTE PARK DISTRICT FOR THE YEAR 2015.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Commissioner Anderson moved and Commissioner Foster seconded a motion to approve Resolution 2015-R-12, A RESOLUTION DIRECTING THE MANNER OF ANY REDUCTION OF THE AGGREGATE EXTENSION OF THE 2015 TAX LEVY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS IN ORDER TO COMPLY WITH THE PROPERTY TAX EXTENSION LIMITATION.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Commissioner Pellaton moved and Commissioner Abbott seconded a motion to approve Resolution 2015-R-13, CONSIDERATION OF A RESOLUTION CALLING A PUBLIC HEARING CONCERNING THE INTENT OF THE BOARD OF PARK COMMISSIONERS OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS TO SELL $1,000,000 GENERAL OBLIGATION TAX PARK.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

IX. Unfinished Business

None

X. New Business

A. 2016 Board Meeting Schedule

Commissioner Shelly moved and Commissioner Pellaton seconded a motion to approve the 2016 Regular Board Meeting Schedule for: January 11, February 8, March 14, April 11, May 9, June 13, July 11, August 8, September 12, October 10, November 14, and December 12 with the Annual Meeting scheduled for May 9 immediately following the Regular Board meeting. All agreed; motion carried.

B. 2016 Strategic Goals and Initiatives

President Olvany commented to the Board to discuss some goals and initiatives for 2016 and what their thoughts are. Commissioner Wolfe discussed some options of being as transparent as possible when communicating with the public. She highlighted on a newsletter addressing key points that have been discussed after a Board meeting with links available for further information.  Director Wilson commented that the District will be working to redevelop the website which is part of the budget for 2016. President Olvany commented on cyber risks and what the District’s response plan is for protections. Commissioner Abbott discussed the feasibility of a nature trail along the sanitary canal. Commissioner Shelly stated that after the results are in from the community wide survey she would like to have an action plan in place outlined for the next 3 years. Commissioner Anderson commented on a program looking at the cost benefit of the District’s spending with a spending analysis and how to save in areas. President Olvany commented on intergovernmental coordination, such as West Park and doing more with this. Commissioner Pellaton commented that he would like a vehicle in place to get information from the public on what they want in the community and also ways to get information out in the community better. President Olvany and Commissioner Wolfe will discuss and come back to the Board with a plan.

XI. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:26 p.m.