WILMETTE PARK DISTRICT
Lakefront Committee Meeting Minutes
Monday, January 4, 2016
6:30 p.m. – Mallinckrodt Community Center


Attendees Present

Commissioners/Committee: Chair, Shelley Shelly, Bryan Abbott, Stephanie Foster
Staff:  Kathy Bingham, Bill Lambrecht

Staff: Steve Wilson, Ken Eppelheimer, Jeff Bowen, Cindy Felicicchia, Katy Bradford
Commissioner: Ryrie Pellaton

Attendees Absent

None

I. Meeting Called to Order

Meeting called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the minutes from November 2, 2015; all voted yes, the motion carried.

III. Communication and Correspondence

Superintendent Bingham updated Committee on the letter last month from George and Macaire Trapp regarding rack space for vessels at the sailing beach. Superintendent Bingham reached out to Mr. and Mrs. Trapp to let them know that Staff will continue to evaluate the sailing beach and work towards finding options to help more people have access to the beach.

IV. Recognition of Visitors

Karen Glennemeier, 719 Laurel, Wilmette

Mary Shea, 735 Michigan Avenue, Wilmette commented on what the District’s plans are for the Sheridan Shore Yacht Club. She stated that the intended use for this has not been articulated or even known. Director Wilson clarified that the bid process has not been open to the public at this point. The bid has not yet been received by the Park District but the deadline for submissions is January 26th. Ms. Shea would like to know why this has not been public knowledge in the community. Director Wilson stated that a previous board decided to consider whether to pursue the lease only after seeing what the qualifications entail and to see if it is something that the District wants to pursue further. Commissioner Shelly stated that it is in the District’s best interest to take a look at the bid specifications and see what the parameters are. She stated at this point there is nothing to discuss.

V. Manager’s Report

Katy Bradford reported on the following:

  • Staff is getting ready for summer and interviews have started.
  • Staff is working on the sailing contracts to be more readable and more clear.
  • She is working on a standard operating plan for lifeguards. She will use the American Red Cross plan to implement classroom and in water training.
  • Working on the park staff rotation schedule for beach house supervisors.  
  • Staff is brainstorming ideas on new programs for both on and off season.
  • Staff is working on improving customer service at the sailing beach.

 VI. Unfinished Business

A. 2015 Lakefront Operations Report

Superintendent Bingham presented and discussed the revised report. She commented that the updated version reflects changes made to percentages only and not dollar amounts or quantities.

Superintendent Bingham commented that the waitlist for vessels has been a challenge. She stated that there are some people who do not check in their vessels but pay for a spot. Staff is working to follow up with these patrons but they are not responding back in a timely manner. Due to the rack space being limited the Staff will need to have a deadline in place when following up with patrons. The Committee discussed a deadline date of July 1st for vessels to be checked in.

Commissioner Abbott commented on allowing access to the sailing beach without a vessel. Superintendent Bingham stated that the District gets complaints on how crowded the sailing beach is already. Commissioner Pellaton commented on offering a pass for access to the sailing beach. Commissioner Shelly commented that the sailing beach does not allow swimming and the topic has been discussed many times in the past. She pointed out that people would be upset about making this a swimming beach since there is Gillson and Langdon Beach. Commissioner Pellaton asked about a membership option for the swimming beach. Director Wilson stated that an option would be to create a membership only beach where we would not charge daily fees.  This would be in addition to our regular swimming beach.  He pointed out that no other park district is doing this.

Commissioner Shelly asked about food concessions. Superintendent Bingham commented that the District will be going through the RFP process with a recommendation at the March meeting.

Commissioner Shelly commented on an idea expand our youth sailing lesson program to include catamarans. Commissioner Shelly commented that once kids are finished learning on a sunfish; they would like to advance to a larger vessel. Katy Bradford commented that the concept is that once you master a sunfish, you can sail anything. Superintendent Bingham commented that Staff will look into this suggestion.

Commissioner Shelly asked about the lower enrollment in the Junior Lifeguard Program. Katy Bradford commented that Staff is in the process of stepping up the marketing this spring. The Committee discussed sending an email blast to 12-15 year olds to target them specifically on all summer offerings. Superintendent Bingham commented that due to so many emails going out from the District, Staff will look into bundling information to specific age groups. Commissioner Shelly suggested an insert in the camp brochure. Superintendent Bingham commented that this is an expensive option. She stated that the Beacon is a cost effective way of doing this which has been used in the past. Staff will look into these suggestions.

B. Community Wide Survey Update

Commissioner Shelly commented that the community wide surveys will be going out on January 5th.  She asked Staff to get her a timeline of how the process will go moving forward.

C. RFP Update for Bird Habitat Design and Installation Services

Superintendent Lambrecht reviewed and discussed the RFP process. He commented that there were five responses to the RFP. Bids came in between $17,000 and $47,000. Two were submitted at the high end and three between $17,000 and $28,000. The Committee reviewed and discussed the pros and cons with the different RFPs that were submitted. Superintendent Lambrecht pointed out that Living Habitats has done some notable projects. Karen Glennemeier commented that based on her assessment of Living Habitats and their price and past work experience, they seem to be a good fit for the District. She commented that Living Habitats has a good sense as to what the District is looking for. Commissioner Abbott felt that Living Habitat has distinguished themselves from others. Commissioner Shelly agrees that Living Habitats experience is impressive. The Committee agreed with moving forward with Living Habitats based on their discussion.

Commissioner Shelly moved and Commissioner Foster seconded a motion to recommend Living Habitats to the full Board for design work only; all voted yes, the motion carried.

VII. New Business

A. Park Permit Request – Go Green Wilmette, March 13, 2016

Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the park permit for Go Green Wilmette at Gillson Park on March 13, 2016.

By voice vote, voting Yes: All; voting No: None, the motion carried.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:32 p.m.