Parks & Recreation Committee Meeting Minutes
Monday, January 18, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Carol Heafey, Jeff Groves, Ken Eppelheimer

Attendees Absent


I. Meeting Called to Order

Meeting called to order 6:30 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the minutes of November 16, 2015 Parks & Recreation Committee meeting. All approved by general consent.

III. Communication and Correspondence

A. Reviewed an email from Diane Wayne relative to improvements at the West Park Dog Park. After some discussion, the Committee asked that staff contact her to say that they will continue to have discussions with ComEd.

B. Reviewed an email from Michael Moore regarding use of the indoor track. Superintendent Bingham had contacted Mr. Moore to explain the reasoning behind our policies. He asked if she knew of other locations to walk and Superintendent Bingham informed him that Skokie and Glenview both have tracks that are independent of their Fitness Centers so he could try them. She went on to say that Mr. Moore intended to try Skokie.

IV. Recognition of Visitors


V. New Business

Superintendent Lambrecht reported that he had been contacted by a Girl Scout group about installing a lend/borrow library box at Mallinckrodt Park. After some discussion, the Committee expressed concern about starting the practice and concern that other groups might want to do this at a number of locations. There was also concern about long term care of the units as scout’s age out etc.

VI. Managers’ Reports

Carol Heafey (Program Manager) reported on the following topics:

  • Winter Break Camps had 427 participants in 13 camps up 41 participants from last year.
  • There are 2,310 registrants in winter session programs which are up 266 from last year including a number of new classes. After School Clubs in the schools have 608 participants. Sewing is a very popular program with 19 kids and 5 adults enrolled. Youth basketball is underway with 554 in Grades 1st to 3rd which is up from last year. In Grades 4th through 8th there are 485 participants which is down 32 from last year. Travel programs are eroding participation by those ages.
  • Carol & Sara Hilby met with Wilmette Baseball to work out scheduling field use at West Park. Spring will see Girls Lacrosse and Baseball. Summer will be Camp Programs during in the morning and use by the Wilmette Baseball Association (WBA) in the afternoon. Fall will be Flag Football and Fall Baseball by WBA.
  • Staff has had conversations with St. Joseph and St. Francis regarding requirements for the use of Howard Park for football including rent and liability requirements. The school representatives will meet with their respective schools to plan for implementation this fall.
  • Jason Pilecki met with the Winnetka Park District regarding the new parents group that will run the combined tackle football program called Junior Trevians.
  • Sleeping Beauty opens January 29th and will have six performances over two weekends. There are 40 in the cast and 23 are residents.
  • Camp Fair is tomorrow, Tuesday January 19th at the Community Recreation Center. Staff will be on hand from most camps to answer questions. Registration begins January 26th for residents.

Jeff Groves (Facility Manager) reported on the following topics:

  • Fitness has been very busy since the beginning of the year. Currently there are 2086 members including 236 new or renewals this month so far. They had 80 people try a one week trial that has converted to 32 new members. Commissioner Wolfe stated that she has heard a lot of positive comments about the Club. Jeff Groves continued that Lose to Win has just started with 71 participants up 20 from last year. Commissioner Pellaton commented that when he is in the Club he hears the desk staff promoting the Club and there is a steady stream of people asking questions. Jeff Groves went on to add that they have developed a team approach to promote the Club and answer any questions people have. Superintendent Bingham added that since Carrie Kolles has been added to help improve marketing and customer service things have gotten better. Jeff Groves went on to state that the dimming systems have been installed on the lights and they have been adjusting them as needed. A new program is beginning called Feldenkrais that is a low impact exercise program to improve posture and flexibility.
  • Gymnastics winter classes have 1,613 enrolled with some availability remaining. The gymnastics competitive team is doing very well in competitions throughout the area. Commissioner Pellaton asked if there are ever any press releases done advocating what the team members have accomplished. Commissioner Foster showed a picture of girls who had been awarded first and second place at a recent competition. Staff will look into it and see what the easiest way to accomplish that would be.

VII. Unfinished Business

Field Permit Rates - Superintendent Bingham reported that she will be presenting the staff’s recommendations at next month’s meeting.

VIII. Adjournment

There being no further business to conduct, Commissioner Pellaton made a motion to adjourn and was seconded by Commissioner Foster. The meeting was adjourned at 6:50 p.m.