WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, February 8, 2016
7:30 p.m. - Village Hall Council Chambers

Attendees Present

Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Cindy Felicicchia, Steve Holloway

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 7:31 p.m.

A. Roll call taken.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

President Olvany Attendance VIA Electronic Means:

Commissioner Shelly moved and Commissioner Foster seconded a motion to approve the electronic attendance of Commissioner Olvany at the February 8, 2016 Board of Park Commissioners Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

II. Approval of Minutes

A. Commissioner Anderson moved and Commissioner Pellaton seconded a motion to approve the minutes from the January 11, 2016 Regular Board Meeting.

B. Commissioner Foster moved and Commissioner Abbott seconded a motion to approve the minutes from the January 18, 2016 Special Board Meeting.  All voted yes; motion carried.

Minutes were approved as amended with the following change from Commissioner Abbott:  Page 3 of 4, Section III. (A), Paragraph 3, 2nd sentence, should read, Commissioner Abbott stated that for him to be behind this bid it has to make “financial” sense. All voted yes; motion carried.

III. Communications and Correspondence

A. Email re: Gillson Park Survey

Vice President Wolfe acknowledged an email from Ben Tolsky. He wanted to get clarification on what information the District was trying to obtain from the survey. Director Wilson stated that President Olvany has communicated back to Mr. Tolsky regarding his email.

IV. Recognition of Visitors

Attendance Record will become a permanent part of the record.

A. Approval of Resolution 2016-R-1, Michael J. Matchen

Vice President Wolfe acknowledged Michael Matchen and his dedication and wonderful service of 43 years to the Wilmette Park District and the Community. Director Wilson acknowledged Mr. Matchen and read Resolution 2016-R-1.

Mr. Matchen thanked the Board and all former Board members for their support in the community. He feels privileged, truly humbled and honored to have had this opportunity.

Commissioner Shelly moved and Commissioner Abbot seconded a motion to approve Resolution 2016-R-1, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF MICHAEL J. MATCHEN.

Vice President Wolfe invited visitors to the podium who wanted to address the Board tonight.

Kirk Robey, Wilmette resident, wanted to recognize Mike Matchen for his dedication working with eagle scouts. He stated that Mike is an ambassador to the community.

Eric Anders, PaperJaffray

V. Approval of Voucher List

Commissioner Pellaton moved and Commissioner Anderson seconded a motion to approve the Voucher List in the amount of $1,291,024.48, a copy of which is to be attached to and become a permanent part of the minutes of this meeting. 

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • He thanked and welcomed the 8th graders from St. Joe’s school for their attendance tonight and volunteering in the League of Women Voters student government program. 
  • The Lakefront community wide survey, as of this afternoon, received 1,726 completed surveys. Of these surveys, 12 were completed by phone, 1,269 online, and 445 on paper. Two dozen of these were duplicates within the household. Per aQity one of the two will be randomly selected to be included in the census data. A final report should be available at the next Lakefront Committee meeting on March 7th at Mallinckrodt at 6:30 p.m. Director Wilson commented that aQity is still accepting surveys for the remainder of the week.
  • The 2015 capital projects that are requested to be carried over into 2016 are up for the Board’s review and approval as recommended by the Financial Planning & Policy Committee. These projects for a variety of reasons were not completed in 2015 and therefore instead of re-appropriating them we moved them forward.
  • There are four ordinances related to bond issuances that will be outlined throughout Eric Anderson’s presentation during the Financial Planning & Policy Committee report.
  • Under New Business there is a surplus property ordinance that is up for approval from the Board.

VII. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The next Lakefront meeting will be Monday, March 7th at Mallinckrodt at 6:30 p.m. This meeting will have the analyzed data from the community wide survey.
  • Living Habitats presented their preliminary designs at this informational gathering meeting. The Committee along with Living Habitats will be meeting again based on the Committee’s input at this meeting.
  • Sailing contracts went out January 25th. Contracts are due back on February 26th.
  • Interviews are ongoing for available Lakefront guard and staff positions.
  • Equipment is being ordered for the season.
  • Camp registration started January 26th. Aquatics camp already has three sections that are full. There are over 300 participants signed up so far.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

  • The Committee met tonight.
  • Visitors came from the Evanston NorthShore Masters. They would like to return to Centennial pool to swim. Staff is looking into their proposal to see if they can return as a Park District program.
  • Tennis: There are currently 641 members as compared to 621 last year. The pro shop sale will be held March 1-31st.
  • Paddle: There are 5 reservations for the hut in February and currently 3 booked in March. The Monday Night Ladies group sold out and a second offering was added with 21 participants enrolled in the two classes. A variety of spring classes have been added that will run late March through May.
  • Ice: The winter learn to skate session has 780 participants compared to 808 in 2015. Wilmette Hockey Association will be hosting several Northern Illinois Hockey League playoff games held at Centennial February 15th through March 5th. The new concession vendor, Shark Shack, started on January 29th with positive feedback so far. There are 225 registered for the ice show. This is the highest number in 4 years. 41 skaters attended the tryouts and all skaters were awarded something. Ticket sales look like they will be over budget for the ice show.
  • Pool: Applications are being received for all positions if anyone is interested. Interviews are ongoing.

C. Parks & Recreation Committee:

Vice President Wolfe reported on the following topics:

  • The Committee met on January 18th.
  • The winter break camps had 427 participants enrolled.
  • There are currently 2,310 participants enrolled in the winter session which is up 266 participants from last year. 
  • A sewing class has started which has been popular and an adult class has been added as well.
  • Staff is in the process of looking at programming at West Park with the new fields. Staff is discussing with other organizations in the area about utilizing the District’s fields and how the Park District will utilize them as well.
  • The Eagles football program has been discontinued at the Park District. A parent run organization will be heading up this program in combination with Winnetka and Wilmette called the Junior Trevians.
  • Sleeping Beauty finished up successfully with six performances. There were 40 in the cast.
  • There are 2,086 members currently enrolled at the Fitness Center.

D. Golf Operations Committee:

Commissioner Shelly reported on the following topics:

  • The Committee met on January 16th.
  • Marlon Rodas from the Marketing Department presented and discussed some promotional strategies going forward.
  • Nick Marfise discussed the greens and how to protect them against the winter elements.
  • The Committee discussed cross country skiing and the lack of snow. There has been some damage to the golf course with cross country skiers. The Committee is continuing to review this issue. 

E. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

i. 2015 Carry Over Projects

Commissioner Abbott stated that this is a budgeting adjustment that is done every year. This year there is $136,000 in carry over projects of which $123,000 is for the turf field at West Park.

Commissioner Abbott moved and Commissioner Pellaton seconded a motion to approve the 2015 Capital Carry Over Projects, as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Commissioner Abbott introduced Eric Anderson from PiperJaffray to present to the Board an Update on Issuance of Limited Park Bonds and Refunding Bonds as outlined in the proposal and the four ordinances listed below, which will become a permanent part of the record. The Board discussed the ordinances.

ii. 2016-O-2 Ordinance

Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the 2016-O-2, AN ORDINANCE providing for the issue of not to exceed $1,000,000 General Obligation Limited Park Bonds, Series 2016A, for park purposes and for the payment of the expenses incident thereto, providing for the levy of a direct annual tax to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof.  

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

iii. 2016-O-3 Ordinance

Commissioner Abbott moved and Commissioner Anderson seconded a motion to approve the 2016-O-3, AN ORDINANCE providing for the issue of not to exceed $1,675,000 General Obligation Refunding Park Bonds, Series 2016B, for the purpose of refunding certain outstanding bonds of the Park District, for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with the issue of said bonds, and authorizing the sale of said bonds to the purchaser thereof.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

iv. 2016-O-4 Ordinance

Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the 2016-O-4, AN ORDINANCE authorizing and providing for the issue of not to exceed $665,000 Refunding Debt Certificates, Series 2016C, evidencing the rights to payment under an Installment Purchase Agreement, for the purpose of refunding certain outstanding debt certificates of the District, providing for the security for and means of payment under said Installment Purchase Agreement of said certificates, authorizing the execution of an escrow agreement in connection with the issue of said certificates, and authorizing the sale of said certificates to the purchaser thereof.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

v. 2016-O-5 Ordinance

Commissioner Abbott moved and Commissioner Anderson seconded a motion to approve the 2016-O-5, AN ORDINANCE providing for the issue of not to exceed $3,575,000 General Obligation Limited Refunding Park Bonds, Series 2016D, for the purpose of refunding certain outstanding bonds of the Park District, for the levy of a direct annual tax to pay the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with the issue of said bonds, and authorizing the sale of said bonds to the purchaser thereof.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VIII. Unfinished Business

Vice President Wolfe commented that more information will be forthcoming about the discussion on annual goals. 

IX. New Business

A. Surplus Ordinance 2016-O-6

Commissioner Abbott moved and Commissioner Anderson seconded a motion to approve Ordinance 2016-O-6, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

X. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:20 p.m.