WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, April 11, 2016
7:30 p.m. - Village Hall Council Chambers

Attendees Present

Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Stephanie Foster, Ryrie Pellaton, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Bill Lambrecht, Ken Eppelheimer, Steve Holloway, Cindy Felicicchia,

Attendees Absent

None

I. Meeting  Called to Order

The meeting was called to order at 7:31 p.m.

A. Roll call taken.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

II. Approval of Minutes

A. March 14, 2016 Regular Minutes

Commissioner Foster moved and Commissioner Wolfe seconded a motion to approve the minutes from the March 14, 2016 Regular Board Meeting.

Minutes were approved as amended. All voted yes; motion carried.

III. Communications and Correspondence

None

IV. Recognition of Visitors

None

V. Approval of Voucher List

Commissioner Abbott moved and Commissioner Anderson seconded a motion to approve the Voucher List in the amount of $1,746,521.74 a copy of which is to be attached to and become a permanent part of the minutes of this meeting. 

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VI. Executive Director’s Report

Director Wilson reported on the following topics:

  • The Metropolitan Water Reclamation District (MWRD) requested the District to consent to allow MWRD to grant an easement on the Canal Shores Golf Course. Subsequent to the Real Estate Committee meeting the attorney for the Keefe Family Trust contacted the District’s legal counsel and stated that he felt a portion of the property for which the easement has been requested may not be a part of the District’s lease. The MWRD requests that the District defer any action for 30 days pending that investigation.  The Real Estate Committee will report further on this topic during their report.
  • Under New Business the annual bid recommendation is up for approval for both participants’ shirts for camp as well as apparel for multiple activities. There were 64 items that were bid out with five companies responding to the bid, 4 of the 5 companies are getting a portion of those items.
  • Under New Business there is a surplus property ordinance for either trade-in or sale of various trucks, trailers, and buses coming out of West Park as part of the annual capital budget.

VII. Committee Reports

A. Lakefront Committee:

Commissioner Shelly reported on the following topics:

  • The Lakefront Committee met on April 4th.
  • The Community will have a chance to hear the results of the survey with a town hall type meeting set up for a couple of different dates. The full report of the results is posted on the District’s website.
  • The top tier improvements that the community wide survey shown was: 1) preserve open space. This will go hand in hand with the bird habitat. Planning for the bird habitat is underway and the first planting will be in the fall; 2) project recommendations: One being the beach house and the parking lot and the other repairing the roads and storm sewers.
  • The Committee discussed holding a design contest for the beach house. Superintendent Lambrecht is going to research and report back to the Committee on the feasibility of this. Once parameters and general cost are looked at this will be turned over to Financial Planning & Policy to determine how to finance it.
  • There will be no additional SUP spaces added to the current sailing beach. A new rack will be located on the south end beach closer to the dog beach to accommodate 25-30 people. This will not be a private beach but you can store your SUP at this location. This will be set up as a pilot in hopes of taking off and growing.
  • Additional spaces have been created for people on the waitlist by storing catamarans and kayaks together.
  • A new ordinance for drones will be in place. People will have to fill out a park permit request to be approved.
  • Northwest Passage is working with the District to add a class on water safety. These classes will be free of charge. More information forthcoming.
  • Camps are filling up quickly. There are still spots available.

B. Facilities Operations Committee:

Commissioner Pellaton reported on the following topics:

  • The Committee met tonight.
  • Tennis:
  • The lottery deadline was today. There were 160 applicants for 141 court times.
  • Staff is looking to hire additional teaching staff for summer camps.
  • Summer class registration for the summer begins on May 3rd and 4th.
  • There are over 400 campers registered.
  • Paddle:
  • The spring session has 39 adults and 4 kids registered.
  • There are 32 men in the spring league and 26 women enrolled.
  • The men’s series 2, 15 and 27 won their playoff matches.
  • The Paddle Hut had 40 rentals this season compared to 24 the previous year. 
  • Pool:
  • Interviews are continuing for summer staff.
  • A new adult master’s swim program has been set up in conjunction with the Evanston Master’s program held at Centennial.  Registration information will be coming out.
  • On May 16th the in-pool training starts for staff. 
  • Ice:
  • Spring classes and ice show rehearsals begin on April 18th.
  • Ice Show tickets go on sale at 9:00 on Monday, April 18th.
  • Open Hockey sessions will continue to August.
  • The rink liner recycling program was another success. Thank you to Go Green Wilmette and the boy scouts for helping with this event.

C. Parks & Recreation Committee:

Vice President Wolfe reported on the following topics:

  • The Committee did not meet this month.

D. Golf Operations Committee:

Commissioner Foster reported on the following topics:

  • There are currently 317 members versus 281 at this time last year.
  • Many golf programs for all ages are being offered this season. Along with women’s programs.
  • The golf marketing plan is underway and ongoing.
  • The course is in great condition.
  • There is no damage from cross country ski trails.
  • The staff recently put 53 man hours into bunker maintenance
  • All the hardware around the course has been painted and uniform.
  • There are two events scheduled in April that will provide great exposure and revenue. The Northshore Open will be held on April 16th and 17th. There will be 126 junior players each day. On April 23rd the CDGA tournament will be held.
  • There is a $10,000 hole in one contest on the 16th hole. The District has partnered with Digital Technologies Group with live monitoring in the clubhouse for this contest.
  • A mobile App will be available that provides information about the course along with GPS and many other features.

President Olvany asked about the PGA Junior Golf League team for golfers 8-13. Director Wilson reported that this program was very successful last year and will continue this year.

E. Financial Planning & Policy Committee:

Commissioner Abbott reported on the following topics:

  • The Committee did not meet this month.
  • The next meeting is April 25th to review Quarter financials. 

F. Real Estate Committee:

President Olvany reported on the following topics:

  • The Real Estate Committee meets on an ad hoc basis.
  • The meeting held on April 4th was to discuss the Keefe Family Trust property adjacent to Canal Shores Golf Club. There is a comprehensive write up in Director Wilson’s report regarding this matter. President Olvany highlighted on a few items. The Executive Director for MWRD presented the request verbally that was already presented to us in writing to consider granting an easement for this potential driveway. The MWRD has asked the District to not move forward with this for 30 days. President Olvany recommends tabling this action item and granting the 30 days to MWRD. MWRD will contact Director Wilson with any updates. The Board will reconvene if need be.

VIII. New Business

A. Bid Approval for Staff and Participant T-Shirts/Uniforms

Commissioner Wolfe moved and Commissioner Shelly seconded a motion to approve the bid in the amount of $59,304.86 for Staff and Participant T-Shirts/Uniforms for the upcoming year.

B. Ordinance 2016-O-8, Authorizing the Trade-In or Sale of Surplus Property.

Commissioner Anderson moved and Commissioner Foster seconded a motion to approve Ordinance 2016-O-8, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE TRADE-IN OR SALE OF SURPLUS PROPERTY OF THE WILMETTE PARK DISTRICT, COOK COUNTY, IL.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

IX. Unfinished Business

None

X. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:06 p.m.