WILMETTE PARK DISTRICT
Lakefront Committee Meeting Minutes
Tuesday, May 3, 2016
6:30 p.m. – Village Hall Council Chambers


Attendees Present

Commissioners/Committee: Chair, Shelley Shelly, Bryan Abbott, Stephanie Foster
Staff:  Kathy Bingham, Bill Lambrecht

Staff: Ken Eppelheimer, Jeff Bowen, Holly Specht, Katy Bradford
Commissioners: Ryrie Pellaton

Attendees Absent

None

I. Meeting Called to Order

Meeting called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Abbott seconded a motion to approve the minutes from April 4, 2016; all voted yes, the motion carried.

Minutes were approved with the following changes:
Page 1 of 4, V., 7th sentence should read at the end…these are loose estimates.

III. Recognition of Visitors

Attendance Sheet will become a permanent part of the record.

Tom Scanlan, Wilmette resident

Mary and Charlie Shea, Wilmette residents, commented on the trees at Gillson Park and saving them at all costs. Superintendent Lambrecht stated that trees are removed if they are diseased or falling down. Ms. Shea would like to see a plan developed. Commissioner Abbott recommended Ms. Shea attend the next Lakefront meeting when the bird habitat plan with some tree placement will be discussed.

IV. Lakefront Survey Results/Information

Commissioner Shelly opened the discussion for comments. Commissioner Shelly stated that the next Town Hall type meeting will be advertised and marketed better for the communities input on the lakefront survey.

V. Communications and Correspondence

None

VI. Unfinished Business

None

VII. New Business

A. Park Permit Request – Rose Hall Montessori, Gillson Park – May 21, 2016

Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the park permit for Rose Hall Montessori at Gillson Park on May 21, 2016. All voted yes; motion carried.

B. Design Professional Selection Update

Superintendent Lambrecht presented and discussed the guidelines for the selection process regarding the design professionals for Lakefront beach house. He outlined how he researched and gathered information on different options and what Illinois law requires. He commented that an RFQ will still need to be issued even if it is set up as a contest. Superintendent Lambrecht highlighted the parameters needed for submission purposes. He recommends picking a firm who has experience in doing these types of projects. He highlighted how the process has worked historically, and the options of a competition process, one stage competition and two stage competitions along with their evaluation of submissions and how the guideline process works. 

Superintendent Lambrecht discussed the jury selection process.  Commissioner Shelly asked Superintendent Lambrecht what his recommendation would be. Superintendent Lambrecht stated that because of the nature of this project he would recommend the two stage competition process. He stated that the Committee can make that call after the first round. He stated that fees are usually discussed during stage two rounds. Commissioner Abbott commented on an RFP and a RFQ. He stated that with an RPQ, the submitter realizes they are being judged on their design capabilities and costs which help to keep costs in line. He is hesitant about a design competition. The Committee discussed in detail the different options proposed for the design selection process.

The Committee asked Staff to come up with a proposed program outline of the elements needed for the beach house design for the next meeting.

VIII. Manager’s Report

Holly Specht reported on the following topics:

  • The sailing beach opens on Saturday, May 14th. 
  • Staff continues to work on the waiting lists.
  • Staff is busy getting ready for summer.
  • There will be two “free” water safety classes on June 4th and June 10th at 10 a.m. This event is for anyone interested in learning some watercraft etiquette, safe paddling skills and coast guard regulations.
  • The new SUP satellite area will be located next to the south end of the swimming beach. There will be 25-30 additional SUP spaces available for storage and launch only.

IX. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:58 p.m.