Parks & Recreation Committee Meeting Minutes
Monday, April 18, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Carol Heafey, Jeff Groves, Ken Eppelheimer, Jeff Bowen, Commissioner Abbott

Attendees Absent


I. Meeting Called to Order

The meeting was called to order at 6:28 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the minutes of February 15, 2016 Parks & Recreation Committee meeting; all voted yes, the motion carried.

III. Communication and Correspondence


IV. Recognition of Visitors


V. New Business

A. Report on Saturday Basketball Program
Superintendent Bingham commented on how the teams are formed for Saturday basketball. The way some of the teams can get more dominant than others is the District allows other teams outside of the community to play. The Districts numbers have dropped with other programs being available. There were 10 teams at the 5th grade level. Superintendent Bingham commented on how the teams are formed and what schools they come from. The teams that are coming from other communities are smaller schools and the teams have played together giving an advantage in some years. All Highcrest players are evaluated and placed on teams. The Committee discussed options on forming teams in the future. Superintendent Bingham stated that we could require putting the outside schools and private schools in Wilmette in the mix with District 39 players. Most likely the teams would drop out of the league. Commissioner Wolfe commented on having some consistency when forming the teams. Director Wilson pointed out that we can continue making them as is, or doing away with making the teams by school and work with the transition. Superintendent Bingham commented on looking at the evaluation process and see what can be done with this.

B. Wilmette Wings Association request for Field Lighting
Superintendent Bingham commented on the request from the Wilmette Wings Association for field lighting at West Park. The cost of renting lights is not feasible. John Adler at the Village of Wilmette stated that the District would need to go through zoning. Mr. Adler suggested asking for a temporary permit that would be renewable annually. Director Wilson commented that if we go through zoning we might as well ask for permanent lighting since the process is the same. The temporary lighting would be a yearly permit. The Committee discussed the Wilmette Wings Association paying for the project. Superintendent Bingham will follow up with the Wilmette Wings Association to gage if they are willing to pay for this. 

C. Ordinance/Policy for Park Permits/Field Rentals
Superintendent Bingham highlighted groups that request permits and rentals spaces for over 100 people within the Park District. She communicated the District’s policies. These ordinances/policies are available for patrons. The Committee discussed the drones and using the FAA as a resource to draft a policy to regulate their use.

D. Park Permit Request for District 39 Summer Enrichment Program
The Committee approved the park permit for District 39 Summer Enrichment Program who will be launching rockets as part of their summer school class on June 23rd and 30th July 6th and 14th. All voted yes; motion carried.

VI. Managers’ Reports

Carol Heafey (Program Manager) reported on the following topics:

  • General Recreation Supervisor, Lindsay Thomas had her baby. Mom and Baby are doing well. She is due to return on June 6th. Jen Bolich is assisting with classes, events and camps in Lindsay’s absence.
  • The Easter Egg Hunt was held at Howard Park on March 19th. There were 215 in attendance.
  • The 2nd Family Fine Arts Day was held on March 12th with 117 in attendance. This is up from 83 last year.
  • The spring session has 2,217 patrons enrolled in classes.
  • Soccer starts on April 23rd with 1,249 registered. This is slightly down from last year.
  • T-Ball has 220 registered.
  • Kindergarten Enrichment currently has 79 enrolled out of 129 spots.
  • Cinderella ended with a successful run last weekend with 1,763 tickets sold.
  • Auditions will be held on May 2nd and May 4th for Bye Bye Birdie production at Wallace Bowl. 
  • Camp billing went out today, April 18th. There are currently 2,983 registered.
  • Staff is busy getting ready for camps.

Jeff Groves (Facility Manager) reported on the following topics:

  • New spin bikes were delivered on April 2nd. April 3rd Staff participated in a training session to learn how to instruct using the new bikes. 
  • Camp Fusion, Session I is at capacity with 75 campers. Session II currently has 70 enrolled.
  • Gymnastics:
  • There are currently 1,470 participants enrolled in the spring session.
  • Session I camp has 49 participants and Session II camp has 37 participants enrolled.  Camp Runs Monday, Wednesday and Friday from 9:30 a.m. – 12:00 p.m.
  • An extended day for gymnastics campers is offered from 12-2:30 p.m. 14 participants are enrolled.
  • Two of our team gymnasts qualified for Level 8 Regional competitions which were held this past weekend in Lexington, KY.
  • Mallinckrodt Center:
  • There are currently 658 memberships.
  • Many classes are being offered this spring.

VII. Unfinished Business


VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:16 p.m.