WILMETTE PARK DISTRICT
Lakefront Committee Meeting Minutes
Monday, June 6, 2016
6:30 p.m. – Mallinckrodt Community Center


Attendees Present

Commissioners/Committee: Chair, Ryrie Pellaton, Shelley Shelly, Bryan Abbott
Staff:  Kathy Bingham, Bill Lambrecht

Staff: Director Wilson, Ken Eppelheimer, Holly Specht

Attendees Absent

None

I. Meeting Called to Order

Meeting called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the minutes from May 3, 2016; all voted yes, the motion carried.

III. Recognition of Visitors

Buddy Hoover, Wilmette Resident

IV. Communications and Correspondence

A. Email from Ann Adams re: Price of Daily Trail-In

Commissioner Pellaton acknowledged an email from Ann Adams. Superintendent Bingham discussed how daily fee trail-ins works. The Committee discussed some options for daily trail-in fees. Commissioner Shelly recommended that Staff discuss the yearly trail-in pass with Ms. Adams. The Committee discussed this pilot and it being in place a very short time. Staff will continue to review this concern moving forward. Superintendent Bingham will report back at the next meeting on updates with the number of daily trail-ins and comparing with Winnetka.

B. Email from Buddy Hoover re: SUP Trail-In Area

Buddy Hoover, Wilmette Resident, commented on her email regarding the safety issue with paddle boards and the launching area. She stated she was told that she would have to launch 30 feet from the north of the pier next to the aquatics beach. She explained the water current pushes her towards the pier and she has safety concerns. Superintendent Bingham commented that the satellite storage area is where Staff is proposing to this Committee to let patrons launch their trail in SUPs. Ms. Hoover felt this proposed area was a good resolution. She stated that the deep water would be a concern with children. Commissioner Pellaton stated that this will be a trial location and the Committee welcomes any feedback after implementing this new launch area proposed by Staff. Ms. Hoover commented on the satellite storage area to be inside of the fence and not outside of the fence to possible theft issues. 

C. Email from Emily Smith re: Cystic Fibrosis Foundation Thank you

Commissioner Pellaton acknowledged an email from Emily Smith and gave kudos to the Staff that was involved in helping with this successful event.

D. Letter from James Minzel re: Thank you

Commissioner Pellaton acknowledged a letter from Mr. Kinzel not Minzel. He commented on his pleasant thank you letter.

V. Unfinished Business

A. Bird Habitat Update

Superintendent Lambrecht commented that Living Habitat will come back to the Committee and present their final design at next month’s meeting. The Committee discussed when to meet since 4th of July falls on the 1st Monday of the month. The meeting date is to be determined.

Commissioner Pellaton changed the order of the Agenda to reflect Item B be moved to Item D.

B. Design of Program for Beach House

Superintendent Lambrecht reported on his memo and grid regarding the conditions of the current beach house as of today and the proposed new beach house construction. The Committee discussed the grid in detail including what is current and what is proposed.

The Committee discussed the amount of toilets that are needed. Commissioner Pellaton asked what the Staff’s thoughts are with the concession area. The Committee discussed options of whether having a concession stand or not makes sense. Commissioner Abbott commented that the current concession does not work well with the current accommodations. The current accommodations are not favorable to getting bids from vendors. Commissioner Shelly stated she is strongly in favor of adding the amenity of a properly outfitted concession stand to the new beach house design. This does not have to be big and fancy. Commissioner Olvany stated it would be a mistake not to invest in what needs to be invested in such as some kind of dining options. Commissioner Abbott pointed out that the District’s food service concessions in all of the facilities are leased out to other vendors. The Committee agreed on including a concession area.

The committee discussed a Request for Qualification (RFQ) for the beach house and lakefront parking lot. Superintendent Lambrecht commented that the guidelines for the beach house RFQ have specific procedures to follow so the architects would all be designing based on the same parameters.  

Commissioner Pellaton commented on the Committee focusing on the beach house and the parking lot and not a comprehensive Gillson park plan as discussed by Commissioner Abbott. Commissioner Pellaton feels that once the Committee moves forward with the beach house and the parking lot , then the Committee can discuss other aspects of the Park’s needs. Commissioner Abbott commented that the survey results show that the deficiencies in the current infrastructure along with the roads, sewers and parking lots are what people listed as a priority on in the survey. Commissioner Abbott commented that he respectfully disagrees and a more comprehensive plan is still the way to go. Commissioner Olvany commented that the Board is looking for the programmatic needs for the beach house and parking lot and to figure out the next step of a design competition or an RFQ.

Commissioner Pellaton moved and Commissioner Shelly seconded a motion to approve this Committee focus their efforts on the needs of the beach house and parking lot and to leave the remainder of the needs identified in the survey to be addressed at a later time. He felt the direction of this Committee is to focus on the beach house and parking lot needs at this time and to move forward with the draft proposal for the RFQ process.

Voting Yes: Commissioners: Pellaton, Shelly; voting No: Commissioner Abbott. Absent: None; motion carried.

C. Lakefront Parking Lot

Commissioner Pellaton asked Superintendent Lambrecht to discuss the goals for the Lakefront Parking Lot. Superintendent Lambrecht commented that the goals are: to improve traffic flow; improve storm water management to resolve the flooding issues after rain; install parking lot lighting; and supply adequate accessible parking for beach house, sailing, and Wallace Bowl and maintain the same amount of parking spaces and reduce the amount of overall pavement.  Commissioner Pellaton asked how much of the parking lot would be affected currently by the work associated with a new beach house. Superintendent Lambrecht stated about 20%. The Committee agreed these are good goals for the parking lot.

D. Architectural Selection Process

Commissioner Pellaton stated that after researching the design contest approach he feels that they tend to be used for large scale projects. He is concerned with what type of response the District would receive. He suggested selecting an architect through other means and ask them to present a few different design styles. Then bring these design options to the public. The Committee discussed the guidelines for the RFQ and what the Committee would like to see. Commissioner Pellaton asked the Committee if they would like to move forward with a design contest or not. Commissioner Pellaton summarized the discussions and stated there was a consensus to not pursue a design contest. The Committee agreed to go through a competitive bidding process by issuing an RFQ. Bidders will be asked to give 4 different design concepts of what the beach house could look like. Commissioner Pellaton asked the Committee if it would be worth putting the proposed renderings out to the public. The Committee agreed once the firm has been selected the renderings could go to the public for input. Director Wilson proposed that Staff will draft an RFQ for the next meeting for the Committee to review. The Committee suggested a shade area be considered.

VI. New Business

Commissioner Abbott asked about the paths for the gators through the beach grass in the dune areas. Superintendent Bingham stated that the paths were created over the years by patrons. Holly Specht reported that the paramedics/fire department, garbage collections and people going to the beach use these paths. The Committee requested Staff to gather a map for next meeting stating where these paths are.

VII. Manager’s Report

Holly Specht reported on the following topics:

  • Sailing beach opened May 14th.
  • Langdon Beach is open weekends only until District 39 is out of school on Thursday, June 9.
  • Sailing beach opened on May 28th. 
  • Staff training started on May 16th and continued through May 26th.
  • All staff emergency response training was held on June 1st.
  • Cystic Fibrosis held their annual fund raiser on May 15th.
  • New Trier held their Sunrise Celebration on May 23rd.
  • On June 4th the lakefront staff and Northwest Passage held a kayak and stand up paddleboard safety clinic.
  • Lakeview Center had 12 rentals in May.
  • The May bird walk held on May 29th had 25 people in attendance.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 8:20 p.m.