WILMETTE PARK DISTRICT
Parks & Recreation Committee Meeting Minutes
Monday, June 20, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Ken Eppelheimer, Jeff Bowen, Cindy Felicicchia, Marlon Rodas

Attendees Absent

None

I. Meeting Called to Order

The meeting was called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the minutes of April 18, 2016 Parks & Recreation Committee meeting; all voted yes, the motion carried.

III. Communication and Correspondence

A. Email from Pat Grady re: Portable Toilet at Wilmette Jr. High/High Crest Playfield

Commissioner Wolfe acknowledged an email from Pat Grady regarding portable toilets. Director Wilson stated that the challenges that Superintendent Lambrecht has had with portable toilets is ongoing with soccer patrons and the neighbors. Director Wilson recommends that Staff put them up for 7 weeks in the spring and 7 weeks in the fall. The Committee agreed with this solution. Superintendent Lambrecht will follow up with Pat Grady.

IV. Recognition of Visitors

None

V. New Business

A. Surplus Equipment – Football Helmets and Shoulder Pads

Superintendent Bingham reported that the football equipment that has been purchased through the years is no longer needed but safe can be declared as surplus property. This ordinance will go to the full Board in July.

B. Website Design RFP

Marlon Rodas reported that the RFP process is underway for a new website design. Advertising has been placed in the Beacon and with other media as well. The site will be ADA compliant including fonts, sound and video. The website will be mobile friendly. Notifications will be available as well.

Director Wilson commented on a future Park District Newsletter being something where patrons can sign up to subscribe to it. Staff is working on how we will market the Newsletter. It will include links that will be fully interactive. Commissioner Wolfe commented on ways to get people to subscribe such as adding a column on the committee and board meeting Attendance Sheets to sign up for the Newsletter. The Committee discussed the importance of better communication within the community. The timeline for the new website design is January of 2017.

VI. Managers’ Reports

Superintendent Bingham reported for Carol Heafey (Program Manager) and Jeff Groves (Facility Manager) on the following topics:

  • Camps are off to a great start with over 4,000 kids across all the camps. There are still openings for kids to sign up. Many options are available to accommodate different campers and their schedules.  Cost will be prorated.
  • Soccer season ended with different award cups. These cups are traveling awards and the team names and players are engraved on each award. Staff has been approached by the Wilmette Wolves Travel Basketball League. They are struggling to keep their program going and would like the District to take it over. The challenge that the District would have is the same they were having with space for practices and games in the winter months. Games and practices would have to be outside of the community. Staff is taking a hard look at this to see if it would make sense. Staff is not looking into this for the fall.
  • There are 87 patrons registered for Session 1 Gymnastics Camp. There is still space available.
  • Camp Fusion went from 61 kids to 76 kids this year and going well.
  • New sound system was installed in Studio A in Fitness.
  • The 3rd of the July Festivities will be held all in the same day.
  • Fitness has a five year plan in place for reconfiguring the customer service desk area. Staff is looking at ways for better use of space.

VII. Unfinished Business

A. Wilmette Wings Association request for Field Lighting – Update

Superintendent Bingham reported on the Wilmette Wings Association request for field lighting. She explained to the Wings why the Committee was not interested in pursuing a temporary permit for lighting. The Wings alluded that it was not out of the question for them to fund the project. The Wings will be looking into costs and discussing this further and will report back to Staff.

B. Update on Saturday Basketball Program

Superintendent Bingham discussed with Staff how players are evaluated and teamed together. Staff is working on a better way to organize this program and evaluate players for placement. The challenge is with the out of town groups and how to place them. This could drive away kids from other groups which would leave the District with less of a pool of teams to play against. Staff recommends not changing the way the District is working with the out of town groups but to change the District’s process when it comes to evaluating players.

VIII. Adjournment

There being no further business to conduct, the meeting was adjourned at 7:03 p.m.