WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, August 15, 2016
7:30 p.m. - Village Hall Council Chambers


Attendees Present
Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Bill Lambrecht, Marlon Rodas, Libby Baker, Steve Holloway

Attendees Absent
Bryan Abbott, Stephanie Foster, Ryrie Pellaton

I. Meeting  Called to Order
The meeting was called to order at 7:30 p.m.
A. Roll call taken.

II. Approval of Minutes
A. July 11, 2016 Regular Minutes

Commissioner Shelly moved and Commissioner Wolfe seconded a motion to approve the minutes from the July 11, 2016 Regular Board Meeting.

Minutes were approved.  All voted yes; motion carried.

III. Communications and Correspondence
President Olvany acknowledged a thank you note from Mark Weiner complimenting the District on the outstanding facilities and programming.

IV. Recognition of Visitors
None

V. Approval of Voucher List
Commissioner Gordon moved and Commissioner Wolfe seconded a motion to approve the Voucher List in the amount of $1,948,366.98, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Anderson, Shelly, Wolfe, Olvany; voting No: None. Absent: Abbott, Foster, Pellaton; motion carried.

VI. Executive Director’s Report
Director Wilson reported on the following topics:

  • The majority of summer camps have ended.  It has been a great camp season.
  • A major rain event on July 23rd caused flooding at the Wilmette Golf Club and Centennial Tennis Club.  Centennial also experienced a prolonged power outage due to the rain.  A few weeks later the Community Recreation Center experienced a short power outage.  In both cases staff handled the situation well.
  • Libby Baker has been hired as the new Executive Administrative Assistant.  Under New Business the Board will be asked to approve the appointment of Libby Baker as the Assistant Secretary to the Board, FOIA Officer, and an OMA designee.
  • Three bids were received for the roof replacement project at the Community Recreation Center.  The budget for the project is $500,000.  The three bids received ranged from $1.6 to $1.9 million.  Staff recommends that the Board reject all bids.  The project will be addressed in future budget years.

VII. Committee Reports
A. Lakefront Committee:
Commissioner Shelly reported on the following topics:

  • The Lakefront Committee met on August 2nd.
  • The Committee discussed the bird habit and the neighbor’s concerns about the project.
  • The Committee discussed the lack of response from the public at the satellite SUP location in Gillson.  As of now, only 11 spots of the 20 potential spots have been taken despite the 120 person waitlist for SUP spots at the sailing beach.

B. Facilities Operations Committee:
Commissioner Shelly reported on the following topics:
There was no meeting since the prior board meeting.

C. Parks & Recreation Committee:
Vice President Wolfe reported on the following topics:

  • The Parks & Recreation Committee met on July 18th.
  • Visitors at the meeting commented on the change in hours for gymnastics training and stated that there are girls would like to get more training during the off season.  Superintendent Bingham feels there are options available and will work with staff.
  •  Fitness was closed August 17-19 for annual cleaning and maintenance.
  • Camps are going well.
  • Registration is going well for Preschool, Kindergarten Enrichment and After School Recreation.
  • Only one bid was received for the website.  Staff will review the RFP to see if changes need to be made.

D. Golf Operations Committee:
Commissioner reported on the following topics:

  • The Golf Operations Committee met on August 13th.
  • The course lost three days of revenue due to the recent storm. Revenue is down from budget and expenses are also down and being watched.
  • An outing had to be rescheduled because of the course being closed.  Two new organizations held outings recently.  The course also hosted two other outings and two vendor events.

E. Financial Planning & Policy Committee:
Commissioner Anderson reported on the following topics:

  • The Financial Planning & Policy Committee met on July 25th.
  • The Committee discussed health insurance costs. PDRMA provided the District with our costs associated with claims made over the last two years.  The Committee would like additional information to use for comparison.

VIII. Unfinished Business
None

IX. New Business
A-C. Appointment of Assistant Secretary, Freedom of Information Act Officer, and Open Meetings Act Designee

Commissioner Shelly moved and Commissioner Anderson seconded a motion to approve the appointment of Libby Baker; to the office of Assistant Secretary, as a Freedom of Information Officer, and as an Open Meetings Act Designee as recommended by Director Wilson.

By a roll call vote, voting Yes: Commissioners: Anderson, Shelly, Wolfe, Olvany; voting No: None. Absent: Abbott, Foster, Pellaton; motion carried.

D. Bid Recommendation for Roof Replacement at CRC

Commissioner Wolfe moved and Commissioner Shelly seconded a motion to reject all bids opened on August 11, 2016 for the replacement of the roof at the Community Recreation Center.

By a roll call vote, voting Yes: Commissioners: Anderson, Shelly, Wolfe, Olvany; voting No: None. Absent: Abbott, Foster, Pellaton; motion carried.

X. Adjournment
There being no further business to conduct, the meeting was adjourned at
8:00 p.m.