Facilities Operations Committee Meeting Minutes
Monday, July 11, 2016
6:30 p.m. – Village Hall Training Room
Amended September 12, 2016

Attendees Present
       Committee/Commissioners: Chair: Shelley Shelly, Amy Wolfe,  Stephanie Foster
       Staff: Superintendent Bowen

       Staff: Director Wilson, Darrell Smith, Brian Udany, Sean Flynn,  Ania Kazakevich, Cindy Felicicchia
          Superintendents: Lambrecht, Eppelheimer, Bingham
          Commissioner Anderson

Attendees Absent

I. Meeting  Called to Order
       Meeting called to order at 6:30 p.m.

II. Approval of Minutes
       A. Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the minutes of the June 13, 2016 Facilities Operations Committee meeting.

The minutes were approved as amended to Section VI. B. First sentence for clarification. All voted yes; motion carried.

III. Communications and Correspondence
       A. Email from Alan Graham re: Paddle

       Commissioner Shelly moved this topic to Unfinished Business.

IV. Recognition of Visitors
       Pat Leydon, CPTC Board Member, commented on rank and file players and what the contingency plans are moving forward. He feels that it is not in the best interest of the CPTC to get involved in the bureaucracies of the District.

V. Managers’ Reports
      A. Ice Manager, Sean Flynn reported on the following topics:

  • Ania Kazakevich, Cindy Felicicchia
    Budget numbers look good.
  • Ice contracts have gone out.
  • Wilmette Hockey is purchasing more ice this year.
  • Little Puckers Hockey Camp is averaging 19 participants each week.
  • Mid-Summer Classic competition on July 9th went well.

     B. Pool, Brian Udany reported on the following topics:

  • 2015 attendance through July 10th was 25,836, this year 44,165 people.
  • Five days thus far with attendance daily of 2,000 people.
  • Opening day on June 11th was a record number in attendance of 2,556 people coming through the door that day.
  • The second DJ on Deck was held on July 9th. The parent and kids love this event. This was the last DJ event for the season.
  • The second Dive in Movie is scheduled for July 16th.
  • The last Dive in Movie will be held on August 13th.
  • The Wilmette Master Swim program is going well with 109 registered.
  • The lap swim lanes have no issues and have been monitored well.

     C. Tennis, Darrell Smith reported on the following topics:

  • Pirate camp is in full swing, all sessions are themed differently and going well.
  • Pro Shop gets little traffic in the summer months. Barb Richmond has done some creative marketing to get shoppers in. $1,000 dollars’ worth of clothes were sold in one day.
  • Outdoor tennis lessons have had only one rain out day.

     D. Paddle, Ania Kazakevich reported on the following topics:

  • Petitioned for 3 new ladies teams for Series 3, 5, 6. More information forthcoming. The Committee gave kudos to Ania for the great job of getting this done.
  • The men’s teams’ court allocation assignments were discussed on how they will work due with having fewer courts to support 17 teams.
  • The Committee discussed how to handle no shows at paddle. Ania suggested if patrons do not show up within 15 minutes of their scheduled time they automatically cancelled their time for others to use. The Committee agreed to implement this for September. The Committee also discussed making the website easier with handling cancellations and more user friendly.

     E. Superintendent Bowen reported on the following topics:

  • Paddle, Tennis and Ice are all above budget right now. Pool is up $54,000 in memberships and $32,000 in daily fees over last year. Pool is still down from budget about $85,000 in memberships. $24,000 is resident and $63,000 is non-resident. He feels that there is a shift with people just opting for beach passes. Staff is going to research options for future memberships and a different structure.

VI. Unfinished Business
     A. Men’s League Rules for Paddle Update

  • Director Wilson commented that 6 or so other public facilities had been meeting with Alan Graham and Phil O’Brien with additional questions and concerns from all. The questions were submitted and awaiting a response. Mr. Leydon reflected that the questions did not only relate to the problem of the court capacity but a lot of governance questions as well. Mr. Leydon asked the Committee if they really think that introducing park district level bureaucracies into the paddle leagues is a good idea. He is not sure that it is. Commissioner Shelly asked Mr. Leydon who he is here representing. He stated he is a rank and file player and is on the Board at CPTC. He does not feel that the rank and file players would support positions that some of the park districts have come up with. He would like to know how this is being communicated to the players and what the contingency plans are. Director Wilson stated that the reasons the governance questions are being asked is because the Districts are being asked by the elected officials. The Districts need to understand how the money flows into government and how it is used and the finances involved. We are ultimately responsible to the tax payer. We need to make sure we are asking all the right questions and getting the best possible answers. Commissioner Shelly commented that the Committee had many people coming to them about the men’s teams and how it is run. She commented that the District needed a voice to be representing the entire men’s paddle. Once information is firm and finalized with the men’s league the information will be communicated to everybody. Commissioner Wolfe asked Mr. Leydon what the District could be doing differently. Mr. Leydon feels that the way it has been is successful. He commented that there are ways to finance new courts. He commented that introducing park district type bureaucracies would not be in the best interest for everyone. Commissioner Anderson commented on the balance between bureaucracy and accountability.

     B. Additional League Play Fee Update

  • Superintendent Bowen commented that the District has charged $90 for league play for the women. The team fee for women is $600 no matter how many players. The team fee cost for men is $850 no matter how many player. Mr. Leydon commented that the team fee goes towards a membership for APTA, prizes/favors, website, tournaments, end of season party, and printing to name a few. The Committee discussed the cost of $90 for league play for women. The Committee agreed to charge $90 for the men and $75 for the women.

     C. Pro for Series 1 and 2 Update

  • Ania discussed getting a Pro for teaching Series 1 and 2. The assistant will be able to easily teach Series 2 to 3. The Committee discussed how drills work. Ania stated whoever is on the roster can come to drills. She would also like to get someone who is nationally ranked and plays for teaching the other series.

VII. New Business

VIII. Adjournment
     There being no further business to discuss the Committee adjourned at 7:28 p.m.