Facilities Operations Committee Meeting Minutes
Monday, September 12, 2016
6:30 p.m. – Village Hall Training Room
Amended October 10, 2016

Attendees Present
Committee/Commissioners: Chair: Shelley Shelly, Amy Wolfe, Stephanie Foster
Staff: Superintendent Bowen

Staff: Director Wilson, Darrell Smith, Sean Flynn, Ania Kazakevich, Superintendents: Lambrecht, Eppelheimer, Bingham
Commissioner Anderson

Attendees Absent

I. Meeting  Called to Order
Meeting called to order at 6:33 p.m.

II. Approval of Minutes
Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the minutes of the July 11, 2016 Facilities Operations Committee meeting.

The minutes were approved as amended to Section V. D. The last bullet point was moved and added as E.  All voted yes; motion carried.

III. Communications and Correspondence
A. Commissioner Shelly commented on the correspondence received regarding paddle fees and practices, as well as some complimentary letters about the pool.  Commissioner Wolfe also noted that she has received some additional emails regarding paddle since delivery of the packet.

IV. Recognition of Visitors
Jeff Martin – feels it is important that Wilmette residents should be given preference for team placement, before allowing someone who is a non-resident and is already playing at other facilities.  He also requested that two additional courts be added. The Committee and staff discussed the topic of residency and player placement and the difficulty of addressing this issue.

Superintendent Bowen stated that paddle is not paying for itself at this point. The two courts are currently part of the 5-year capital plan.

Elizabeth Nassar – addressed the Committee regarding her concerns with the new fee structure for drills.  She feels that it is not as flexible as it could be. Thanked the Committee for listening to her concerns.

V. Managers’ Reports
A. Ice, Sean Flynn reported on the following topics:

  • Hockey is in full swing.
  • Wilmette Hockey Association is finishing tryouts.
  • New Trier is hosting the Quad Header at our facility on November 19.
  • Fall freestyle is busy preparing for regionals.
  • Community garage sale, 25 vendors participated.  Amvets picked up a truck full of donations that vendors did not want.
  • Beginning budget process, 2016 projections look good.

B. Pool, Jeff Bowen reported on the following topics:

  • Successful in staffing the post season.
  • A pump will need to be repaired for next season.

C. Tennis, Darrell Smith reported on the following topics:

  • Permanent court time started. New score towers were purchased and new signage with rules and etiquette has been added to the entrance of all courts.
  • 700 old tennis balls were donated to a high school for a science project.
  • Couples cardio night will be held Friday evening for a private group.
  • September Pro Shop sale has been a success.
  • Security cameras were installed on the courts with a monitor behind the front desk.

D. Paddle, Ania Kazakevich reported on the following topics:

  • Camps started today.  The women’s camp is sold out and the men have one team.
  • The paddle season starts the week of September 19.  Matches will begin the following week. There are 17 men’s teams and 8 women’s teams.  All individuals on the waitlist have been accommodated.
  • Explained the current process for forming teams and assigning players. Trying to establish a ladder for the assignment of players to the men’s teams.  The Committee suggested that they would like to see guidelines developed and put in place for assigning men and women to teams.

VI. Unfinished Business
A. Commissioner Wolfe asked staff to explore the parking situation at paddle to address the need for additional spaces, especially on the busy days.  Superintendent Bowen will start the conversation.
VII. New Business

VIII. Adjournment
There being no further business to discuss the Committee adjourned at 7:20 p.m.