WILMETTE PARK DISTRICT
Facilities Operations Committee Meeting Minutes
Monday, October 10, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present
Committee/Commissioners: Chair: Shelley Shelly, Amy Wolfe, Stephanie Foster
Staff: Superintendent Bowen

Staff: Director Wilson, Darrell Smith, Sean Flynn, Brian Udany, Superintendents: Lambrecht, Eppelheimer, Bingham
Commissioners:  Anderson, Pellaton

Attendees Absent
None

I. Meeting  Called to Order
Meeting called to order at 6:34 p.m.

II. Approval of Minutes
Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the minutes of the September 12, 2016 Facilities Operations Committee meeting.   All voted yes; motion carried.

III. Communications and Correspondence
A. Commissioner Wolfe commented on the correspondence received via email regarding parking tickets that players have received during match play. Staff is working with the police department to resolve the ticketing. Superintendent Bowen noted that the Parks staff has begun parking on the grass to allow for additional spaces in the parking lot. There should be enough spots if employees continue to park there.  Director Wilson added that there has been an ongoing dialogue with the Village regarding the parking and attempts have been made to communicate with ComEd.  Committee members suggested that the home teams carpool as a way to limit the number of cars. Staff will continue to monitor the parking. Commissioner Wolfe mentioned that the visiting teams cannot find the entrance sign if traveling westbound. Director Wilson noted that the Village owns the land and regulates signage.

IV. Recognition of Visitors
None

V. Managers’ Reports
A. Ice, Sean Flynn reported on the following topics:
? Centennial is hosting early voting beginning October 24-November 7. 
 
VI. Unfinished Business
A. 2017 Ice Budget

  • Superintendent Bowen reported that Ice will finish the year with a surplus and will be able to make its transfers. For 2017 there is a 2.7 % increase in salaries due to the Fair Labor Standards Act causing a now salaried employee to be converted to an hourly employee.
  • The Committee discussed rental fees and other budgeted items.The Committee also reviewed the items included on the 5 year capital plan.

B. 2017 Pool Budget

  • Superintendent Bowen reported that in 2016 resident memberships were up from 2015. He also noted that staff costs were up due to the largest number of lifeguards the district has ever had.
  • The Committee discussed the fee increases for 2017.
  • The Committee also reviewed the items included on the 5 year capital plan.
  • The committee asked staff to review having a twilight reduced fee for the 2017 season.

C. 2017 Tennis Budget

  • Superintendent Bowen reported that tennis will make its full transfers and the amount  will be increased for 2017
  • The Committee discussed the budget and the proposed fee increases.
  • The Committee also reviewed the items included on the 5 year capital plan.

D. 2017 Platform Tennis Budget

  • Superintendent Bowen reported that Paddle will have a significant surplus this year and membership is maxed out.
  • The 2017 budget includes a capital transfer next year of $50,000.
  • The Committee discussed the need for additional chairs and seating in the hut.  Staff will explore options.
  • Commissioner Foster asked about offering a family membership similar to the district’s other facilities. The Committee asked staff to review this for the 2017-2018 season.
  • The Committee also reviewed the 5 year capital plan. Commissioner Anderson noted that the sport is growing and there are 10% more teams in the league this year.  He added that every year we delay in adding additional courts we lose more players.
  • The Committee discussed the need to prioritize capital expenditures to benefit the entire community.

Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the recommended budgets as discussed, with the exception the addition of the chairs in Paddle.   All voted yes; motion carried.
  
VII. New Business
None

VIII. Adjournment
There being no further business to discuss the Committee adjourned at 7:38 p.m.