Parks & Recreation Committee Meeting Minutes
Monday, October 17, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present
Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Ken Eppelheimer, Carol Heafey, Jeff Bowen, Julie Mantice, Jeff Groves
Commissioner:  Gordon Anderson
Attendees Absent

I. Meeting Called to Order
The meeting was called to order at 6:30 p.m.

II. Approval of Minutes
A. Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the minutes of the September 19, 2016 Parks & Recreation Committee meeting; all voted yes, the motion carried.

III. Communication and Correspondence

IV. Recognition of Visitors

V. New Business
A. Park Permit Request
Superintendent Bingham described the request use of Mallinckrodt Park. The Committee approved the park permit for Ronald Knox Montessori School for their “Fall Festival”.   All voted yes; motion carried.

Recreation Budget
Superintendent Bingham explained the budget process and the number of programs involved.  Uniform increases were adhered to and where they differ there is an explanation.  She also gave an overview of the year end projections.

In response to a question from Commissioner Pellaton, Superintendent Bingham explained that the Donation line item includes funds received on behalf of the Ouilmette Foundation, but this is not consistent every year.  Monies received from Kiddos Catering camp lunches and the general public for the scholarship fund are also included here. This area includes many special events, some that are subsidized by tax dollars.

B. Proposed FY 2017 CRC Budget
 A $1.3 million surplus is proposed for the CRC.  Superintendent Bingham reviewed each of the areas, highlighting the significant changes.  She also responded to questions from the Committee

Capital – roof replacement is the largest item and has been postponed.

C. Proposed FY 2017 Fitness Budget
Superintendent Bingham reported that there has been a decline in membership a little every year.  The focus this year is going to be on membership and to do so she is recommending that rates be frozen for 2017. An emphasis will be on a marketing plan. Staff will explore ways to be more competitive. The Committee expressed that staff should be pursuing reasons why members leave.  Commissioner Pellaton shared his concern with freezing the rates and increasing membership.

Capital – studio equipment replacement is included.

D. Proposed FY 2017 Older Adults Budget
Need to start to shift to a new wave of programming – need to reach a new generation of “seniors”.

No capital expenditures for this area.

E. Proposed FY 2017 Parks Budget
Superintendent Lambrecht explained the proposed changes in staffing and contract services. Moving forward the annual budget will include dollars to be spent to keep up with tree trimming throughout the park district.

Capital – Superintendent Lambrecht responded to questions from the Committee and explained the various projects.  Staff will make adjustments to Capital descriptions as suggested by the Committee.

Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the recommended budgets as discussed. All voted yes; motion carried.

VI. Managers’ Reports
Carol Heafey (Program Manager) reported on the following topics:

  • 227 people are pre-registered for Halloween Happening.
  • 2,328 people are currently registered for fall classes, up 20 from last year.
  • The new Early Childhood Supervisor has been hired.  Olga Miklasz will start October 24.

Jeff Groves (Facility Manager) reported on the following topics:

  • Staff is getting ready for Halloween Happening
  • 20 participants in Fall into Fitness – 10 are non-members
  • In-trinity Board training has started.
  • Yvette Gutierrez, the new gymnastics coach started today
  • Fall II gymnastics has started with 1,147 participants to date.

VII. Unfinished Business
A. Memorial Tree Donations
Superintendent Bingham reported that she is still researching various options that other Districts are implementing and will bring information to the next committee meeting.

VIII. Adjournment
There being no further business to conduct, the meeting was adjourned at 8:17 p.m.