WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, November 14, 2016
7:30 p.m. - Village Hall Council Chambers

Attendees Present
Commissioners: President John Olvany, Vice President Amy Wolfe, Shelley Shelly, Bryan Abbott, Ryrie Pellaton, Gordon Anderson

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Steve Holloway, Bill Lambrecht, Ken Eppelheimer, Marlon Rodas, Libby Baker

Attendees Absent
Stephanie Foster

I. Meeting  Called to Order
The meeting was called to order at 7:30 p.m.
A. Roll call taken.

II. Approval of Minutes
A. November 14, 2016 Minutes
Commissioner Pellaton moved and Commissioner Shelly seconded a motion to approve the minutes from the October 10, 2016 Regular Board Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: Foster. motion carried.

III. Communications and Correspondence
President Olvany acknowledged the correspondence received which was included in the packet, along with an email received today regarding Avoca School.  Director Wilson shared the history of Avoca West in Glenview and Marie Murphy Jr. High in Wilmette, and an additional building owned by the school district, which is the one in question.  The school district is deciding whether to renovate or sell, but no decisions have been made.  The neighbors have expressed that they don’t want to lose park land, and are concerned about development.  Director Wilson added that the park district does not own the park but has a licensing agreement to maintain and program the park. Soccer would not be impacted.

President Olvany recommended passing this discussion on to the Parks & Recreation Committee to discuss if there is a use for the building and/or land, then possibly pass on to the Real Estate Committee.  A contract to only sell for  He added that the email received urged the park district to consider purchasing the property and possibly the building. Director Wilson noted that it might cost up to 6 million to renovate.

Commissioner Abbott expressed his opinion that the Real Estate Committee should begin discussing the property as well. The consensus of the Board was to move this item to Parks and Recreation Committee.

IV. Recognition of Visitors
None

V. Approval of Voucher List
Commissioner Anderson moved and Commissioner Pellaton seconded a motion to approve the Voucher List in the amount of $2,024,623.35, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: Foster; motion carried.

VI. Executive Director’s Report
Director Wilson reported on the following topics:

  • Halloween Happenings was held October 22.  The event was a success.  Staff moved the event to Saturday.  Attendance was down this year most likely due to weather and the Cubs playoff game.
  • Committee of the Whole met November 9 to discuss the Capital Improvement Plan.
  • Chamber of Commerce Holiday Parade will be Saturday, November 19.
  • Truth-in-Taxation Resolution – dollar amounts are estimates at this time. Special Recreation Fund has been questioned – this will be discussed at the Financial Planning & Policy Committee.
  • IAPD appointments – the Board will need to appoint a representative to attend the IAPD Annual Meeting.
  • The District received the Government Finance Officers Association award.  9th year. It is the highest financial honor.

VII. Committee Reports
A. Lakefront Committee:
Commissioner Pellaton reported on the following topics:

  • The Lakefront Committee met on October 18th to review requests for proposals.  The Committee will meet again on November 19 to interview five firms.  Hope to narrow down to one firm by the next Board meeting. A schedule will be developed and expectations set to proceed.  Working with the FPPC to figure out how to finance.
  • The Committee also met on November 7th and discussed the proposed Lakefront budget for 2016.
  • Tree trimming has taken place and the neighbors are pleased.
  • Fall Harvest celebration took place October 9.

B. Facilities Operations Committee:
Commissioner Shelly reported on the following topics:
     Tennis:

  • New staff has been hired.
  • Holiday sale throughout the month of December.
  • Guest passes have been mailed to members.

     Ice:

  • This weekend is the Quad Header between New Trier and Loyola.
  • Annual Thanksgiving Tournament is next week.
  • Sunday, November 27th is Super Sunday – free classes for all beginning level skaters, sign up online.
  • Skate with Santa is December 11, 1-2:45

     Pool:

  • The job postings are open for seasonal employment.

     Paddle:

  • The parking situation has improved.
  • Ania is reaching out to potential new players.
  • Discussed the possibility of two additional courts, maybe move the project from 2018 to 2017.    Director Wilson presented an analysis of possible paddle construction, including a review of the financial history.
  • The Committee is recommending to the full Board to move the construction of two additional paddle courts from 2018 to 2017.

In regards to the additional paddle courts, Director Wilson explained the analysis to the Board, noting that two additional courts could allow for additional teams and offer a broader range of classes. There would be no negative impact to move it up a year.    Staff will be exploring ways to prevent reservations being made and then cancelled at the last minute.

President Olvany asked the Board to share their view of moving the capital dollars from 2018 to 2017.  He started by expressing his opinion that he is not comfortable adding new facilities that are not critical at this point.  He feels that lakefront is more critical.

  • Commissioner Shelley expressed her desire to move forward with the additional courts due to the high demand and the ability to fund the project without compromising other projects.
  • Commissioner Abbott stated that he does not feel it is a pressing issue right now and that it’s important to address the lakefront before we add new facilities.  He added that he is leery of spending money and postponing the lakefront.
  • Commissioner Anderson expressed that he does not think the lakefront has any bearing on the paddle; the investment should pay itself back within 5 years.  The demand is there and we are losing players.  He does not feel the lakefront is compromised.
  • Commissioner Pellaton feels the analysis is conservative. He understands that players are passionate, but is not excited about it.

The direction is to follow the recommendation of the Facilities Operations Committee to move the project to 2017.

C. Parks & Recreation Committee:
Commissioner Wolfe reported on the following topics:

  • The Committee met on October 17th and reviewed the budget.
  • The Memorial Tree donation program was discussed.
  • The new Early Childhood Supervisor, Olga Miklasz started her new position.

D. Golf Operations Committee:
Commissioner Anderson reported on the following topics:

  • The Committee met on October 29th.
  • Several visitors addressed the Committee to speak in favor of bunker renovations.  The Committee discussed the bunker renovation and its placement in the capital plan.
  • A new bench will be installed in memory of Dick Morrison and will be funded by donations to the dick Morrison Memorial Fund.
  • Staff reported on course conditions.
  • The Golf budget has been approved as recommended by Staff.

E. Financial Planning & Policy Committee:
Commissioner Anderson reported on the following topics:

  • The Committee met on October 24th.
  • The next meeting will be November 28th.
  • Staff reviewed the health insurance options and the decision was made to stay with PDRMA. Regarding health insurance, Superintendent Eppelheimer explained that the District will buy a higher deductible plan.  There will be no loss of coverage, just a change in fees. The possibility of requiring a spousal carve out was discussed and will be investigated by staff.
  • Staff presented an overview of Overhead Study.
  • The Committee reviewed the Administration budget which will be reviewed by the entire Board at the Committee-of-the-Whole meeting on December 7th.
  • Reviewed 3rd quarter financials.

? The Board will be voting on the resolution tonight for the tax levy approach.

i. Truth-in-Taxation Resolution 2016-R-5
Commissioner Anderson moved and Commissioner Abbott seconded a motion to approve Resolution 2016 R-5, TRUTH IN TAXATION as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: Foster; motion carried.

VIII. Unfinished Business
None

IX. New Business
Appointment of Delegate and Alternate to the IAPD Business Meeting

Commissioner Wolfe moved and Commissioner Olvany seconded a motion to appoint Commissioner Anderson as delegate and Commissioner Foster as alternate to represent the Wilmette Park District at the IAPD Annual Business Meeting to be held on January 21, 2017.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: Foster; motion carried.

X. Adjournment
There being no further business to conduct, the meeting was adjourned at
8:41 p.m.