WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, December 12, 2016
7:30 p.m. - Village Hall Council Chambers

Attendees Present
Commissioners: President John Olvany, Vice President Amy Wolfe, Bryan Abbott, Gordon Anderson, Stephanie Foster, Ryrie Pellaton, Shelley Shelly

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Bill Lambrecht, Kathy Bingham, Ken Eppelheimer, Libby Baker, Steve Holloway, Nick Marfise, Adam Kwiatkoski, Dot Dokey

Attendees Absent
None

I. Public Meeting Called to Order
President Olvany called the Truth-in-Taxation public hearing to order at 7:30 p.m.  President Olvany introduced Superintendent Eppelheimer to explain the Tax Levy.

A. 2016 Proposed Tax Levy
Superintendent Eppelheimer presented and explained the reasons for the levy and any proposed increases. He commented that the notice of the public hearing was published in the Wilmette Beacon on December 1, 2016.

The tax levy is comprised of different types of taxes: tax capped amounts, non-tax-capped amounts and amounts derived from funding ordinances such as debt issuance.

All totaled, the 2016 levy is $8,119,209, an increase of $154,535 from the 2015 extended levy or a 1.94% increase.

President Olvany asked for commissioner and public comment.  There was none.

President Olvany asked to adjourn the 2016 Truth in Taxation public hearing of the Board of Commissioners. Commissioner Abbott moved and Commissioner Wolfe seconded a motion to adjourn the public hearing.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Anderson, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

II. Meeting  Called to Order
The meeting was called to order at 7:37 p.m.
A. Roll call taken.
 
III. Approval of Minutes

A. November 14, 2016 Regular Minutes
Commissioner Foster moved and Commissioner Shelley seconded a motion to approve the minutes from the November 14, 2016 Regular Board Meeting.

Minutes were approved as amended with the following change from Commissioner Anderson; Page 4 of 5, E. – second bullet point should read “requiring a spousal carve out”.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

IV. Communications and Correspondence
None

V. Recognition of Visitors
Attendance Record will become a permanent part of the record.

A. Ouilmette Foundation
President Olvany introduced Tom Nathan, president of the Ouilmette Foundation.  Mr. Nathan thanked the Park Board for their leadership and reported that the Foundation is in great shape.  He went on to describe the projects the Foundation was involved in during 2016, most notably the Bird Habitat planting, adding that he has never seen such an effort and community support. He presented Superintendent Lambrecht and Director Wilson with the “Golden Broken Dowel” award stating that the support from the administrative staff has been spectacular.  He also recognized Commissioner Wolfe as the Board’s liaison to the Foundation.

Efforts for 2017 will focus on improvements at the Keay Nature Center, creating an environmental school, and more music on the beach. Mr. Nathan presented the Board with two checks; $57,000 for the bird habitat and $1,000 for the scholarship fund.

George Rafidi was also in attendance.  He is the incoming president of the Ouilmette Foundation.

B. Approval of Resolution 2016-R-3, Dorothy Dokey
Director Wilson recognized Dorothy “Dot” Dokey and read a resolution commemorating her contributions to the Wilmette Park District.  He thanked her and recognized her ability and willingness to help others.

Ms. Dokey thanked the Board and staff. She has enjoyed working for and with the Park District.

Commissioner Olvany moved and Commissioner Wolfe seconded a motion to approve Resolution 2016-R-3, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF DOROTHY W. DOKEY.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VI. Approval of Voucher List
Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the Voucher List in the amount of $4,097,808.81, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

Following questions from the Board, staff explained the payouts for the Wilmette Baseball Association and the Village of Wilmette.  Superintendent Lambrecht also added that all invoices have been received for the bird habitat.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None;   motion carried.
 
VII. Executive Director’s Report
Director Wilson reported on the following topics:

  • Recommendation for lakefront project design team
  • Tax Levy ordinance
  • Audit Engagement Letter
  • Bids for fleet of golf carts for next season
  •  2017 schedule for Board meetings

VIII. Committee Reports
A. Lakefront Committee:
Commissioner Pellaton reported on the following topics:

  • The Lakefront Committee met on December 5th.
  • The Committee discussed the two preferred design firms.
  • The lakefront staff is preparing for next season.
  • May 21-27 is water safety week. Staff is soliciting grants from IDNR.
  • Assistant Lakefront Manager Katy Bradford was nominated as the vice-president of United States Lifesaving Association.
  • Next meeting will be Wednesday, January 4, 2017 – location TBA.

Commissioner Pellaton moved and Commissioner Abbott seconded a motion to accept the recommendation of the Lakefront Committee to engage Woodhouse-Tinucci for the Gillson Park beach house and parking lot project.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Commissioner Abbott added that there was a lot of community input and residents attended the last committee meeting to share their opinion.

B. Facilities Operations Committee:
Commissioner Shelly reported on the following topics:

  • The Committee met prior to the board meeting.
  •  Pool staff will be conducting interviews over the holidays.
  •  Ice - Thanksgiving tournament went well
  • 65 skaters participated in the exhibition, 150 skated with Santa
  • Zamboni will be wrapped with advertising sponsorship.
  • Tennis – sale began December 1, runs through the end of the month.
  • There are still openings in the holiday tennis camps.
  • The second session of tennis begins January 14th.
  • Paddle is progressing and classes are selling out and court usage is high.  Anna is working on new opportunities, including an afterschool for Highcrest and Wilmette Jr. High.
  • The design and layout of two new paddle courts was discussed and will be discussed further.

C. Parks & Recreation Committee:
Vice President Wolfe reported on the following topics:

  • The Parks & Recreation Committee met on November 21th.
  • Members of the Avoca Board and staff attended the meeting to provide an update on what the school district is doing with the Avoca Center building. The district is not sure what to do with the building as it is in need of major repairs.  The building is currently being leased out to private tenants.   The District is in the process of exploring different opportunities and just wanted to have a conversation with the park district.  No action was needed or taken.
  • The Recreation staff has been busy with the Mother Son Dance, Breakfast with Santa, gingerbread workshops and nutcracker performances.  The dance also recently performed locally.
  • Julie Mantice took over as the new manager at Mallinckrodt and Liz Cox has been promoted to Manager at Fitness.
  • Hustle through the Holidays is the current fitness promotion.
  • Staff is still gathering information for the memorial tree program to make a recommendation to the committee.

 
D. Golf Operations Committee:
Commissioner Foster reported on the following topics:

  • The Golf Operations Committee did not meet in November.
  • Director Wilson reported on the cross country grooming at the course.  Wilmette Golf Club “app” provides cross country trails updates.

E. Financial Planning & Policy Committee:
Commissioner Anderson reported on the following topics:

  • The Financial Planning & Policy Committee met on November 28th.
  • The Committee discussed the tax levy and related tax reduction resolution, along with the current audit services.
  • They discussed the impact of the increased EAV to capture additional funding in the Special Recreation Fund to make headway in completing ADA related projects.
  • The tax levy reflects recommendations of the FPPC Committee to take advantage of existing funding sources.

i. Ordinance 2016-O-14 (Tax Levy)
Commissioner Wolfe moved and Commissioner Foster seconded a  motion to approve Ordinance 2016-O-14, an ordinance providing for the levy and assessment of taxes for the Wilmette Park District, Cook County, Illinois for the fiscal year beginning January 1, 2016 and ending December 31, 2016.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:   None; motion carried.

ii. Resolution 2016-R-4 (Tax Reduction)
Commissioner   Shelly moved and Commissioner Pellaton seconded a motion to approve Resolution 2016-R-4, a resolution directing the manner of any reduction of the aggregate extension of the 2016 tax levy of the Wilmette Park District, Cook County, Illinois in order to comply with the property tax extension limitation law as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:   None; motion carried.

iii. Engagement Letter
Commissioner Anderson explained that the proposal is to extend the contract for three more years with the current audit firm, and then the park district should go through formal bid process at the end of three years.

Commissioner Anderson moved and Commissioner Abbott seconded a motion to accept the Audit Engagement Letter from Lauterbach & Amen, LLP for three fiscal years ending December 31, 2018, as recommended by the Financial Planning and Policy Committee.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:   None; motion carried.
 

IX. Unfinished Business
None

X. New Business
A. Golf Cart Bid Recommendations

Commissioner Foster explained the process the staff went through, including the, the current fleet needs to be replaced variety of people were able to demo the carts.

Commissioner Foster moved and Commissioner Shelly seconded a motion to accept the lowest responsible bid from Harris Golf Cars (Yamaha) in the amount of $317,050 for replacement of the golf carts at the Wilmette Golf Course.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:   None; motion carried.

B. 2017 Board Meeting Schedule
Commissioner Wolfe moved and Commissioner   Abbott seconded a motion to approve the 2017 Regular Board Meeting Schedule for January 9, February 13, March 13, April 10, May 8, June 12, July 10, August 14, September 11, October 9, November 13, and December 11 with the Annual Meeting scheduled for May 8 immediately following the Regular Board meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:   None; motion carried.

XI. Adjournment
There being no further business to conduct, the meeting was adjourned at
8:22 p.m.