Facilities Operations Committee Meeting Minutes
Monday, November 14, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present
Committee/Commissioners: Chair: Shelley Shelly, Amy Wolfe

Staff: Superintendent Bowen

Staff: Director Wilson, Sean Flynn, Brian Udany, Ania Kazakevich, Superintendents: Lambrecht, Eppelheimer, Bingham
Commissioners:   Anderson, Pellaton

Attendees Absent

I. Meeting  Called to Order
Meeting called to order at 6:34 p.m.

II. Approval of Minutes
Commissioner Wolfe moved to approve the minutes of the October 10, 2016 Facilities Operations Committee meeting.   All voted yes; motion carried.

III. Communications and Correspondence
A. Commissioner

IV. Recognition of Visitors
The Attendance Record will become part of the permanent record.

Laurie Cavalier, 1746 Central, Wilmette, IL – stated that she is having a hard time reserving courts, especially during the day, and would really like to see the addition of two courts.

V. Managers’ Reports
A. Ice, Sean Flynn reported on the following topics:

  • The Quad Header (New Trier vs Loyola) will take place this Saturday.  Additional security is being provided by the schools.
  • The weekend of November 25-26 is the Thanksgiving tournament.
  • November 27 is the Super Sunday free skating event which has been promoted through the schools.
  • December 11 is Skate with Santa.

B. Pool, Brian  Udany reported on the following topics:

  • Summer job postings are on the website and staff is accepting applications.

C. Tennis, Darrell Smith reported on the following topics:

  • Two new tennis pros have been hired.
  • The holiday sale runs through the month of December.
  • Guest passes have been mailed to members.

D. Paddle, Darrell Smith reported on the following topics:

  • Ania is working to create more cohesiveness among women’s teams.

VI. Unfinished Business
VII. New Business
A. Two Additional Paddle Courts

Director Wilson presented an analysis of the financial history of the paddle facility starting in 2013.  He also noted that the new courts will require a different structural design so they don’t impact the water lines per the Village agreement.  The analysis included an overview of the financial impact of adding additional courts.

The additional projected review would provide a good return on the new incremental investment and reduce the payback period for the entire paddle facility. The analysis showed that the additional projected revenue would cover the investment of $250,000.  Director Wilson also added that moving the court addition from 2018 to 2017 would not affect the capital plan.

Commissioner Shelly shared that she is in favor of moving the court addition from 2018 to 2017 since the financial information presented does not show an   impact.  Commissioner Wolfe agreed but shared that she would not want it to affect other   long term projects or maintenance in other facilities.  She feels that it would be a great addition to community and would provide more opportunities for all ages.

Superintendent Lambrecht added that the plans would need to be presented to the Village Zoning Board, but most likely the project could be completed in 2017.  Plans would need to be started soon after the start of the year.

Commissioner Shelly stated she will make a recommendation to the Committee of the Whole in December to move the project from 2018 to 2017.

Superintendent Bowen reported that additional chairs have been ordered.  The Committee discussed the possible addition of high top tables and stools.  Staff will present samples for the Committee to view before purchasing.

VIII. Adjournment
There being no further business to discuss the Committee adjourned at 7:32 p.m.