Facilities Operations Committee Meeting Minutes
Monday, December 12, 2016
6:30 p.m. – Village Hall Training Room

Attendees Present
Committee/Commissioners: Chair: Shelley Shelly, Amy Wolfe, Stephanie Foster

Staff: Superintendent Bowen

Staff: Director Wilson, Sean Flynn, Brian Udany, Ania Kazakevich, Superintendents: Lambrecht, Eppelheimer, Bingham
Commissioners:  Abbott, Anderson, Pellaton

Attendees Absent

I. Meeting  Called to Order
Meeting called to order at 6:30 p.m.

II. Approval of Minutes
A. Commissioner Foster moved and Commissioner Wolfe seconded a motion to approve the minutes of the November 14, 2016 Facilities Operations Committee meeting.    Commissioners Shelly noted that she had received an email from Commissioner Anderson with a suggested change to Page 2, VII. A., paragraph two, to better reflect the statements made by Director Wilson about the proposed additional paddle courts.  After discussion the Committee tabled the approval of the minutes and asked that the audio tape be reviewed and the minutes updated.    The minutes will be brought to the next Facilities Operations Committee meeting for review and approval.

III. Communications and Correspondence

IV. Recognition of Visitors
The Attendance Record will become part of the permanent record.
V. Managers’ Reports
A. Ice, Sean Flynn reported on the following topics:

  • The holiday tournament was a success.
  • 150 people attended Skate with Santa.
  • The Holiday Exhibition had approximately 65 performers.
  • The new Zamboni will be “wrapped” by a sponsor. It is a 3-year, $15,000 term.

B. Pool, Brian Udany reported on the following topics:

  • Summer job hiring is ongoing.  Interviews have started.

C. Tennis, Jeff Bowen reported on the following topics:

  • The facility will be closed on Christmas Eve and New Year’s Eve.
  • The Pro Shop is now selling Viking paddle shoes.
  • The holiday sale runs through the month of December.
  • The second half of the indoor season begins January 2.
  • Winter classes begin January14th.
  • Two holiday camps are being offered December 19-January 2.

D. Paddle, Ania Kazakevich reported on the following topics:

  • Enrollment in the 5-10 year old programs has tripled since the fall session.
  • Staff is developing an afterschool paddle club for middle schoolers – Tuesdays 5-6, 6-7, one hour for Highcrest and one for Wilmette Jr. High.
  • Classes are going well.
  • Women’s leagues are doing well.
  • Recognized Superintendent Lambrecht and the Parks staff for their assistance and responsiveness to the maintenance needs at Paddle.

 VI. Unfinished Business
VII. New Business
A. Proposed Additional Paddle Courts
Director Wilson gave an overview of the paddle court design options that were distributed at the meeting.  Of note, there are certain items that would need to be revised in the design that the Board approved originally when the existing courts were built; specifically the easement for water which runs through the proposed layout.  Per the terms of the easement, if the Village needs to perform work, the repair work and associated costs would be on the park district.

An alternate layout was presented which suggested an East-West court layout which is preferable because the morning sun is an issue with the North–South. 

Superintendent Lambrecht noted that it would be beneficial for a structural engineer to review the plans to determine what is feasible.  He also added that utilities would need to be built in with the East-West orientation.  The north south orientation would require additional supports for a bridge to connect the two new courts.
In response to a question from Commissioner Shelly, Ania agreed that the East-West orientation would be better because of the sun.  Director Wilson added that the lighting needed for the north-south orientation might impact the neighbors which in turn might result in resistance from the neighbors.

Superintendent Lambrecht added that the design plans would need to go through the Village zoning process.

The Committee discussed the need to explore all options and the associated costs. Commissioner Shelly requested that staff begin the process of identifying the real costs for the three proposed options, to be presented to the Committee no later than the February meeting.

VIII. Adjournment
There being no further business to discuss the Committee adjourned at 7:31 p.m.