WILMETTE PARK DISTRICT
Lakefront Committee Meeting Minutes
Monday, January 4, 2017
6:30 p.m. – Mallinckrodt Community Center

Attendees Present
Commissioners/Committee: Chair, Ryrie Pellaton, Shelley Shelly, Bryan Abbott
Staff:  Kathy Bingham, Bill Lambrecht

Commissioner: John Olvany 
Staff: Director Wilson, Ken Eppelheimer, Holly Specht
   
Attendees Absent
None
  
I. Meeting Called to Order
Meeting called to order at 6:30 p.m.

II. Approval of Minutes
A. Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the minutes from December 5, 2016; all voted yes, the motion carried.

III. Recognition of Visitors
None

IV. Communications and Correspondence
None

V. Unfinished Business

A. Lakefront Design Team Contract
 

Director Wilson reported that he and Superintendent Lambrecht met with Dave Woodhouse and Andy Tinucci to answer their questions regarding the scope of work, and get a better understanding of what the District is looking for in terms of design.  Director Wilson explained that public input will help determine the design, and Woodhouse-Tinucci will facilitate that process.  They also wanted    to know what kind of landscape work the District envisions so they can begin to talk with various firms to get price information.

Woodhouse-Tinucci expressed that they would like to engage a construction management firm and feel it is a good idea to work hand in hand from the beginning. Director Wilson explained to them that the District has a good relationship with W.B. Olson.  Woodhouse-Tinucci has worked with W.B. Olson on previous projects.

Director Wilson informed the Committee that Woodhouse-Tinucci is writing a draft contract which will go through legal review in January and will be presented to the Committee for review in February.

Commissioner Abbott shared his opinion that hiring a construction manager would be beneficial to this project. Commissioner Pellaton concurred.

In response to a question from Commissioner Pellaton, Director Wilson stated that he would be inclined to request a proposal from W.B. Olson. The Committee discussed the proposal process and Commissioner Abbott shared his opinion that he would like to go through the Request for Proposal (RFP) process and the Committee agreed.

Staff will send out an RFP and will develop a draft project timeline to help manage expectations of the public and Board.

VI. New Business
A. None  
 
VII. Manager’s Report
Holly Specht, Lakefront Manager reported on the following topics:  

 

  • Lakeview had 8 rentals in December; 94 rentals in 2016. This is up from 2015.
  • Sailing contracts will go out January 24.
  •  Summer staff interviews have begun.
  • Parks staff has been busy painting, creating better storage, and remodeling the fireplace.
  • Picnic permits are available online.

VIII. Adjournment
There being no further business to conduct, the meeting was adjourned at 7:25 p.m.