Facilities Operations Committee Meeting Minutes
Monday, January 9, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present
Committee/Commissioners: Chair: Shelley Shelly, Amy Wolfe, Stephanie Foster

Staff: Superintendent Bowen

Staff: Director Wilson, Sean Flynn, Brian Udany, Darrell Smith Superintendents: Lambrecht, Eppelheimer, Bingham
Commissioners:   Anderson, Pellaton

Attendees Absent

I. Meeting  Called to Order
Meeting called to order at 6:30 p.m.

II. Approval of Minutes
A. Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the minutes of the November 14, 2016 and December 12, 2016 Facilities Operations Committee meetings as amended.  All voted yes, the motion carried. 

III. Communications and Correspondence
Commissioner Shelly acknowledged the correspondence received from Jen Ruzumna and Cheryl Schuldt regarding Tennis fees.

IV. Recognition of Visitors
Alison Winslow, 227 Sheridan Rd., Kenilworth – Ms. Winslow stated that she is a non-resident team player and drill participant.  She expressed her feeling that it is much more expensive to play tennis in Wilmette as a non- resident versus other communities and that even as a member she is still required to pay a non-resident rate for drills. She understands that she is required to pay the non-resident membership fee but feels that as a member she should not have to pay the non-resident rate for drills.

Commissioner Shelly responded to Ms. Winslow’s concerns and explained that the Committee and staff will review the membership information and take her concerns into consideration.  Commissioner Wolfe shared her concern that any change in the tennis fee structure could affect other facilities of the park district that offer memberships.


V. Managers’ Reports
A. Ice, Sean Flynn reported on the following topics:

  • The winter session began last week. There are currently 603 participants compared to 751 last winter.  Registration is ongoing.  These numbers include hockey and learn to skate programs.
  • 204 individuals participated in open hockey during the holidays.
  • Staff is busy preparing spring ice contracts.
  • Preparations are underway for the annual ice show. This year’s theme is “Toe Picks to Tonys”.

B. Pool, Brian Udany reported on the following topics:

  • Summer staff interviews are ongoing.
  • The pool received a 4 star certification from Star Guard Elite. This was the first year in the program.

C. Tennis, Darrell Smith reported on the following topics:

  • Tennis professional Mike Reyes is currently in Qatar receiving an award to recognize his coaching the National Jr. Team of Qatar 30 years ago.
  • 43 holiday guest passes were used during the holidays.
  • Morning breakfast club drop-in numbers are up. 28-30 people have been participating each day.
  • Mid-winter registration will take place Saturday, January 14.

D. Paddle, Darrell Smith reported on the following topics:

  • Ladies Paddle Women’s’ Series 9 Team won and is moving up to the Series 8 Team.
  • January 12 is the start of the second half of the winter session.
  • On January 21-22 there will be a Men’s series tournament taking place at several clubs.
  • Paddle hut rentals are up, with five so far this month.

VI. Unfinished Business
VII. New Business

A. Proposed Additional Paddle Courts
Superintendent Lambrecht has been in touch with the company that built the original courts.  Due to the holidays no prices are available yet. Staff should have more information for the February committee meeting.

B. Other
In response to a question from Commissioner Shelly, Superintendent Bowen explained that ten chairs have been ordered for the paddle hut and staff are exploring the possibility of installing counters around the inside perimeter space instead of purchasing tables.  This is being considered since the addition of more tables may create an occupancy issue. Staff will show samples next month.

Commissioner Shelly inquired about the proposed afterschool paddle class for middle schoolers. Staff will provide an update next month.

Commissioner Anderson inquired if the addition of two paddle courts will allow   the District to add more men’s teams and if it will affect the schedule.  Manager Smith noted that Ania is working closely with the Chicago Platform Tennis Charities (CPTC) men’s league and that we would be able to add an eighteenth team from Tuesday to Thursday and would more than likely generate interest on play on Monday night.

Commissioner Wolfe noted that the CPTC offers grants to fund the building of additional courts.  Commissioner Foster also suggested that the American Platform Tennis Association (APTA) may also offer grant opportunities.  Superintendent Bowen added that the APTA usually requires documentation to show that you would not be able to build without those funds.  Staff will explore all grant opportunities.

VIII. Adjournment
There being no further business to discuss the Committee adjourned at 7:08 p.m.