WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, January 9, 2017
7:30 p.m. - Village Hall Council Chambers

Attendees Present
 

Commissioners: President John Olvany, Vice President Amy Wolfe, Bryan Abbott, Gordon Anderson, Stephanie Foster, Ryrie Pellaton, Shelley Shelly

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Libby Baker, Steve Holloway

Attendees Absent
 

None

I. Public Hearing Called to Order
 

President Olvany called the 2017 Budget & Appropriations Hearing to order at 7:31 p.m.

A. 2017 Budget & Appropriations Hearing
President Olvany stated that the public hearing is being held to receive comments on the Combined Annual Budget and Appropriation of Funds for the Wilmette Park District, Cook County, Illinois for the fiscal year beginning on the 1st day of January, 2017 and ending on the 31st day of December, 2017. He added that notice of this public hearing was published December 29, 2016 in the Wilmette Beacon, and the Combined Annual Budget and Appropriation of Funds Ordinance has been on display and available for public inspection at the Administration Offices of the Wilmette Park District, 1200 Wilmette Avenue, Wilmette, between the hours of 9 a.m. and 5 p.m., Monday through Friday since December 9, 2016.

President Olvany asked the Board and public for comment. Hearing no comment, the hearing was closed at 7:34 p.m.

II. Meeting  Called to Order
 

The meeting was called to order at 7:34 p.m.
A. Roll call taken.

III. Approval of Minutes
 

A. December 7, 2016 Committee of the Whole
Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the minutes from the December 7, 2016 Committee of the Whole Meeting.

B.  December 12, 2016 Regular Meeting
Commissioner Anderson moved and Commissioner Wolfe seconded a motion to approve the minutes from the December 12, 2016 Regular Board Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

IV. Communications and Correspondence
 

None

 V. Recognition of Visitors


The Attendance Record will become part of the permanent record.

VI. Approval of Voucher List


Commissioner Wolfe moved and Commissioner Foster seconded a motion to approve the Voucher List in the amount of $1,527,979.99, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:  None; motion carried.

VII. Executive Director’s Report


Director Wilson reported on the following topics:

  • The Board will be approving the Budget & Appropriation Ordinance later in the meeting.
  • The summer camp brochure has been mailed.  An Open House is scheduled for January 17.  This is an opportunity for parents to ask questions and meet staff.  Camp registration begins January 24.
  • All outdoor rinks are currently up and running.  Staff will continue to monitor the weather.
  • The Lakefront Committee discussed hiring a construction manager to oversee the beach house/parking lot project.  This will be discussed during the Lakefront Committee report.

VIII. Committee Reports
 

A. Lakefront Committee:
 

Commissioner Pellaton reported on the following topics:

  • The Lakefront Committee met on January 4th.
  • The Committee discussed the status of the contract with Woodhouse Tinucci.  A contract will be presented for review in February.  The committee is recommending that a construction manager is hired to oversee the project. The C.M. would oversee construction work and manage the budget before and during the design phase, which will allow for some value engineering.
  •  Staff will initiate the Request for Proposal (RFP) process.
  • Staff has been asked to put together a preliminary schedule.  Upon hire, the Construction Manager will develop a new revised schedule.
  • Lakeview rentals are up compared to 2015.  Rentals in 2015 had been suspended in anticipation of possible construction.
  • Picnic permits are available on line.

B. Facilities Operations Committee:
 

Commissioner Shelly reported on the following topics:

  • The Committee met prior to the Board meeting.
  • One of our Tennis Professionals, Mike Reyes, a former national team coach of Qatar, is currently in Qatar to receive an award presented by Andy Murray and the royal family.
  • Discussed tennis polices and the rates of members and nonmembers, to be in line with other clubs.
  • Registration is Saturday, next session begins Sunday.
  • Drop in play numbers are up.
  • Paddle Women’s’ Series 9 Team won and is moving up to the Series 8 Team.
  • Men’s Series Tournament will take place this month.
  • Rentals in the hut are up.
  • Returning pool staff numbers are high.
  • Centennial Pool received a 4-Star Star Guard Elite award.
  • Ice registration is ongoing, numbers are lower than same time last year.
  • Ice show tryouts are January 21.  The show will be held in May.

C. Parks & Recreation Committee:
 

Vice President Wolfe reported on the following topics:

  • The Committee did not meet in December.

D. Golf Operations Committee:
 

Commissioner Foster reported on the following topics:

  • The Committee did not meet in December.

E. Financial Planning & Policy Committee:
 

Commissioner Anderson reported on the following topics:

  • The Committee did not meet in December.

IX. Unfinished Business
 

None

X. New Business
 

A. Ordinance 2017-O-1 Budget & Appropriations
 

Commissioner Shelly moved and Commissioner Anderson seconded a motion to approve Ordinance 2017-O-1, AN ORDINANCE MAKING A COMBINED ANNUAL BUDGET AND APPROPRIATION OF FUNDS FOR THE WILMETTE PARK DISTRICT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2017 AND ENDING DECEMBER 31, 2017.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

XI. Adjourn to Closed Session
 

Commissioner Pellaton moved and Commissioner Wolfe seconded a motion to adjourn to Closed Session to discuss the purchase or lease of real property for the use of the District and for the purpose of review, approval or release of minutes previously closed under the Open Meetings Act in accordance with Section 2(c) 5 & 21 of the Open Meetings Act.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

President Olvany went on to explain the purpose of a closed session adding that any action pertaining to the Closed Session will be taken once the Board reconvenes to the Regular meeting.

The meeting was adjourned to Closed Session at 7:55p.m

XII. Reconvene Regular Board Meeting
 

Consideration of Action, If Any, of Items Discussed in Closed Session.


Commissioner Foster moved and Commissioner Wolfe seconded a motion to reconvene the Regular Board meeting at 9:19 p.m.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

A. Commissioner Abbott moved and Commissioner Anderson seconded a motion to approve the minutes of the September 16, 2015 Closed Session of the Committee of the Whole Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; Commissioner Anderson abstained; motion carried.

B. Commissioner Anderson moved and Commissioner Abbott seconded a motion to approve the minutes of the September 23, 2015 Closed Session of the Committee of the Whole Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; Commissioner Anderson abstained; motion carried.

XIII. Adjournment
 

There being no further business to conduct, the Regular meeting was adjourned at 9:25 p.m.