Lakefront Committee Meeting Minutes
Monday, March 6, 2017
6:30 p.m. – Mallinckrodt Community Center

Attendees Present

Commissioners/Committee: Chair, Ryrie Pellaton, Shelley Shelly, Bryan Abbott
Staff:  Kathy Bingham, Bill Lambrecht

Commissioner Anderson
Staff:   Director Wilson, Ken Eppelheimer, Jeff Bowen, Jerry Ulrich, Holly Specht

Attendees Absent


I. Meeting Called to Order

Meeting called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Shelly seconded a motion to approve the minutes from February 6, 2017. The minutes were approved as amended with the following change from Commissioner Abbott, Page 1of 5, V., A. Paragraph 2, first sentence, change “he would like to be”, to “the Committee would like to be”. All voted yes, the motion carried.

III. Recognition of Visitors

The Attendance Sheet will become part of the permanent record.
Sara Lyke, 819 Michigan Ave., Wilmette – asked if there would be any opportunity to include bathrooms at the sailing beach as part of this current design, noting that the current porta johns are an eye sore. She would like to see new bathrooms considered as part of this project. Commissioners Pellaton and Shelly both commented that improvements at the sailing beach were not ranked high in the community wide survey. It was agreed that there is a need to make an improvement, are neither a current priority nor part of this project.

The Committee and staff discussed the topic of the bathrooms and will take this option into consideration, but stressed the importance of the community providing their input on all aspects of the project during the public engagement process.

IV. Communications and Correspondence

Commissioner Pellaton commented on an email received from a resident regarding the increase in cost of paddle board spots.  Director Wilson has responded to the email and communication is still ongoing.  The email will be included in the next packet.

V. Unfinished Business

A. Beach House Project Construction Manager
Commissioner Pellaton reported that after the interview process the Committee narrowed their decision down to two firms. Superintendent Lambrecht reported that he completed the reference checks on Riley Construction Co.  He noted that the information was received was neither positive nor negative.  He also added that the recreation projects   submitted by Riley as part of their RFQ were older projects, dating back to 2009.

Director Wilson added that he had contacted Andy Tinucci to get some feedback on his working relationship with Riley Construction.  Mr. Tinucci stated that his firm has never worked with Riley Construction.  Director Wilson explained that Riley misrepresented their relationship with Woodhouse Tinucci during the interview process.

Commissioner Abbott moved and Commissioner Shelly seconded a motion to select W.B. Olson as the construction manager for the beach house project.

Commissioner Shelly added that it is important for the Board and staff to always stay open minded to other firms and to try to solicit more bidders on these types of projects.  She is confident with her decision to support W.B. Olson.

Commissioner Pellaton added that the decision to choose W.B. Olson will have   a chilling effect on bidders for construction manager future projects, stating that it’s a balancing act.  The Committee will make a recommendation to the full Board.

Staff will begin negotiating a contract with W.B. Olson after the Park Board awards the contract.

B. New Accessible Picnic Tables
 As a follow up to last month’s Committee meeting, Superintendent Lambrecht provided drawings to show where the new accessible picnic tables will be located.  The exact location of the new table will be in Area 1.  Staff will try to minimize the amount of concrete needed.

VI. New Business

A. Lakefront Schedule and Programming Discussion-Woodhouse Tinucci
Andy Tinucci distributed and reviewed an outline of the preliminary project schedule, which included an outline of the community engagement process.  Mr. Tinucci noted that once the construction manager has been confirmed, their input will be included and this information will be refined.  He also added that staff has provided their feedback to the plan and he welcomes the Committee’s feedback.

The Committee stressed the importance of community outreach and giving the community sufficient notice of all scheduled meetings.

Commissioner Abbott stated that he is very pleased with the initial program being presented.

Commissioner Shelly added that she would like the schedule to include three public meetings during the design phase in order to reach as many people as possible.

Commissioner Abbott suggested that a website dedicated to this project be created to provide the community with current information.  Director Wilson explained that during the lakefront referendum there was a website and noted that a new website can be created to keep the community informed.

Mr. Tinucci continued and presented some initial design options for the building program, which is divided into three areas: comfort stations, supervision/ticketing, and concessions.  He reviewed the amenities for each of these areas.

Mr. Tinucci also described his perspective that the appearance of the entryway and approach to Gillson should be welcoming.  He feels it is important to be sensitive to the views of the lake.  The redevelopment of the parking lot will provide opportunities for opening up the views.

Mr. Tinucci asked the Committee for feedback, and the members shared their opinions and concerns regarding each of the areas.  Concerns were raised and discussed by the Committee regarding the bathroom design, the adequacy of toilets on busy days, temperature controls, and storage.

B. Park Permit Requests  
The Committee approved the Go Green Wilmette request for use of the Gillson Beach parking lot.  All voted yes; motion carried.

C. Next Meeting - Discussion
Commissioner Abbott will not able to attend the typical first Monday of the month meeting scheduled for April 3.  The Committee agreed to meet on Wednesday, April 5.

VII. Manager’s Report

Holly Specht reported on the following topics: 

  • Staff has been working on sailing renewals. 544 out of 607 renewals have been processed.  There are 64 available spaces on the sailing beach.  Calls have been made and emails sent.
  • On February 14, Lakeview hosted a round table with the Illinois Department of Public Health, Illinois Department of Natural Resources, Illinois Coastal Management, and area lakefront managers to talk about water safety, beach management plans, and water testing.
  • Asst. Lakefront Manager Katy Bradford recently attended a Virtual Beach workshop.  Virtual Beach is new software which may give predictions about water quality.

VIII. Adjournment

There being no further business to conduct, the Lakefront Committee meeting was adjourned at 8:30 p.m.