Parks & Recreation Committee Meeting Minutes
Monday, February 20, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Ken Eppelheimer, Jeff Groves, Julie Nichols, Lindsay Thomas, Jerry Ulrich

Attendees Absent

Carol Heafey

I. Meeting Called to Order

The meeting was called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the minutes of the November 21, 2016 Parks & Recreation Committee meeting; all voted yes, the motion carried.

III. Communication and Correspondence

Commissioner Wolfe acknowledged the email received from Ling Cao, whose daughter participated in the “Nutcracker” with the assistance of a companion. Commissioner Wolfe thanked staff for their hard work.

Commissioner Wolfe added that she recently received an email from a resident who wanted to know when a certain park will be renovated.

IV. Recognition of Visitors

The Attendance Record will become part of the permanent record.

V. New Business

A. Bids for Camp FUSION Bikes
Superintendent Bingham explained that one bid was received; from The Wilmette Bike Shop, the same store that supplied the bikes in 2016. The other companies the District has worked with either did not bid or have gone out of business.  The bid came in under budget. Staff has been pleased with the past relationship with The Wilmette Bike Shop.

The Committee agreed to recommend approval to the full Board.

B. Landscape Design Request from Ouilmette Foundation
Director Wilson reported that the foundation board would like to focus their efforts on Keay Nature Center and would be willing to commission a landscape design plan.  They would raise money for materials and recruit volunteers.  They would like to make it a community-wide effort, similar to the bird habitat. Director Wilson noted that the current budget includes $20,000 for landscape design at two parks.  If the District hired a landscape designer for this particular project the $20,000 would likely be expended.

Commissioner Pellaton would like to see a list of all the parks that need a landscape design, including a cost estimate and staff prioritization, so the Committee could evaluate the request.

Superintendent Lambrecht added that the budget already includes money   to renovate the front entrance and patios at Keay.

VI. Managers’ Reports

Jeff Groves (Facility Manager) reported on the following topics:

  • Several capital projects are taking place at the fitness center, including a new washer/dryer, new cardio equipment, and a reconfiguration of the front desk area.
  • 70 participants in the “Lose to Win” program.
  • Personal training sales for the month of February are over $18,000.
  • Camp FUSION enrollment is ongoing.


  • Will host a viewing of “Before the Flood” a movie about the effects of global warming - March 7 and 8.


  • Enrollment is up from last year with over 1,800 participants.
  • Nearing the end of competitive season.

Kathy Bingham (Superintendent of Recreation) reported on the following topics:

  • Sara Hilby, Sports Supervisor, has developed a new formal internship program for college students and hopes to have someone in place this summer.
  • Lindsay Thomas, General Recreation Supervisor, has been working to develop a formal volunteer program.
  • We will be hosting a “Stars of Dance” competition on February 24 and 25.  13 different dance studios will participate.
  • Guys and Dolls opens March 10.
  • 100 4-8th graders auditioned for High School Musical.
  • Basketball leagues are in full swing.
  • Changes in the District 39 school year calendar and daily schedule will be affecting our programs.  Staff is having discussions with the superintendent of District 39 to see how we can work together.
  • Camp registration numbers are high.  The Marketing department is developing a guide to promote the new programs being offered to fill the weeks between the end of camp and the beginning of school.
  • Orientation training: staff is creating fun ways to keep staff engaged during training.

VII. Unfinished Business

A. Memorial Tree Donation Program
Superintendent Lambrecht reported that he has spoken with various companies regarding tree inventory software.  Some have options where memorial trees could be identified and found using a GPS app on a mobile phone. We currently have over 1200 donated trees.

B. Website Redesign 
Communications Manager Marlon Rodas reported that his department has started focus groups with staff.  Next they will do a survey with community members as it is important to get user feedback.  The goal is to launch the new website in August.

C. Commissioner Wolfe inquired if any updates were available regarding the Avoca property. Director Wilson stated that once new school board members are in place we may hear more information.

VIII. Adjournment

There being no further business to conduct, the Parks & Recreation Committee meeting was adjourned at 7:15 p.m.