WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, March 13, 2017
7:30 p.m. - Village Hall Council Chambers

Attendees Present
 

Commissioners: Vice President Amy Wolfe, Bryan Abbott, Gordon Anderson, Stephanie Foster, Ryrie Pellaton

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Ken Eppelheimer, Marlon Rodas, Steve Holloway, Jerry Ulrich, Adam Kwiatkoski

Attendees Absent
 

Commissioners: John Olvany, Shelley Shelly

I. Meeting  Called to Order
 

The meeting was called to order at 7:35 p.m.
A. Roll call taken.
Commissioner Wolfe moved and Commissioner Abbott seconded a motion to approve the electronic attendance of Commissioner Olvany at the March 13, 2017 Board of Park Commissioners Meeting because he is out of town on business.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe; voting No: None. Absent: Shelly; motion carried.

The phone system did not work.  Subsequently, Commissioner Olvany did not partici-pate in the meeting.

Commissioner Pellaton moved and Commissioner Wolfe seconded a motion to amend the agenda to add section 2(c) (6) to Agenda Item X.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe; voting No: None. Absent: Olvany, Shelly; motion carried.

II. Approval of Minutes
 

A. February 11, 2017 Regular Minutes
Commissioner Abbott moved and Commissioner Foster seconded a motion to approve the minutes from the February 11, 2017 Regular Board Meeting

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe; voting No: None. Absent: Olvany Shelly; motion carried. 
 

III. Communications and Correspondence
 

None

IV. Recognition of Visitors
 

Vice-President Wolfe addressed the audience and asked if anyone was interested in addressing the Board.

Christopher Lewis, 607 Washington, Wilmette, IL – introduced himself as a candidate for the Board of Park Commissioners.  He thanked the Board and staff for their assistance and wished good luck to the other candidates.

Joel Kurzman, 2615 Greenleaf, Wilmette, IL - introduced himself as a candidate for the Village Board of Trustees.  He thanked the Board for their contributions to the community.

V. Approval of Voucher List
 

Commissioner Anderson moved and Commissioner Pellaton seconded a motion to approve the Voucher List in the amount of $1,324,382.15, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, and Wolfe, voting No: None. Absent: Olvany; Shelly; motion carried.

VI. Executive Director’s Report
 

Director Wilson reported on the following topics:

  • Public meetings to gather input on the beach house and parking lot project at Gillson Park have been scheduled for March 20 at Lakeview and March 23 at Mallinckrodt, both at 7:00 p.m. The news media has been contacted, emails have been sent to residents, social media is promoting the meetings, handouts were distributed at Go Green, and there are signs at all the facilities.
  • Staff has kicked off “Steps to Success”, a wellness initiative.
  • Student Government – the mock board meeting will take place next Tuesday, March 21.  They are planning a new teen center.
  • Superintendent Eppelheimer is retiring at the end of the month. Steve Holloway will be the new Superintendent of Finance and Personnel, effective April 1.
  • Recommendations in Committee reports for Construction Manager, bike bids and surplus property at golf.

VII. Committee Reports
 

A. Lakefront Committee:
Commissioner Pellaton reported on the following topics:

  • Three Construction Management firms were interviewed on February 22.
  • The Lakefront Committee met on March 6.
  • Discussed the selection of a construction manager.
  •  Andy Tinucci and Brian Woodhouse were in attendance to discuss the programming for the beach house.
  • The Committee discussed the schedule for public meetings and recommended an increase in the number of public meetings.

Commissioner Pellaton moved and Commissioner Abbott seconded a motion to direct staff to negotiate a contract with W.B. Olson as the Construction Manager, for work to be completed at the lakefront.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe; voting No: None. Absent: Olvany, Shelly; motion carried.
 
B. Facilities Operations Committee:
 

Commissioner Foster reported on the following topics:

  • The Committee met tonight prior to the Board meeting.
  • Pool staff are interviewing for summer positions.
  • Pool passes are on sale.  Early bird rate ends April 30.
  • Deadline to register for tennis lottery is April 14. The lottery will take place April 29th.
  • Boys’ high school tennis has started.  Indoor court time is being sold to area high schools.
  • There has been a surge in private tennis lessons, probably because of try outs.
  • Currently there are over 221 participants in the annual ice show scheduled for May 19-21.
  • On March 19 Centennial will host an ice liner recycling event from 11-3.
  • The Men’s paddle league playoffs have started.  10 out of the 17 Wilmette teams are in semifinals.
  • Paddle is offering a new spring in-house league April–May. Resident registration has started and will open to non-residents on March 4.  Registration will close March 27.
  • New paddle courts: 3 layouts were presented.  The Committee prefers Option 2 – 2 courts north orientated East-West. Staff is moving forward with bid materials and hopes to have a recommendation for the April board meeting.   

Commissioner Pellaton inquired if the pool would remain open to accommodate the adjust school calendar.  Director Wilson responded that the plan is to extend the hours through Labor Day.   This will be dependent on having the necessary staff to operate safely.

C. Parks & Recreation Committee:
 

Vice President Wolfe reported on the following topics:

  • The Parks & Recreation Committee met February 20.
  • Discussed bike bids for Camp FUSION.
  • The Ouilmette Foundation has identified the Keay Nature as their next project area and would like to provide funds and volunteers.  The Foundation has asked for a landscape design.
  • At fitness upcoming projects include; washer dryer replacement, cardio equipment replacement, and front desk area reconfiguration.
  • Guys and Dolls opened March 10
  • High School Musical April 21
  • School time changes, new brochure for 4 week extended, email to everyone in community, available on website and all facilities.
  • Discussed Memorial tree still looking at options to replace the markers.
  • Website – august is target for launch.

Commissioner Foster moved and Commissioner Pellaton seconded a motion to approve the bid from the Wilmette Bike Shop to supply bicycles for the 2017 F.U.S.I.O.N. camp season, at a cost of $360 per bike.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe; voting No: None. Absent: Olvany, Shelly; motion carried.

D. Golf Operations Committee:
 

Commissioner Foster reported on the following topics:

  • The Golf Operations Committee met March 11.
  • Josh Malady, new Asst. Golf Course Superintendent was introduced.
  • Superintendent Nick Marfise and his staff have been busy mowing and re-seeding.  The turf is coming up nicely.
  • Cleaning up from the winds last week.
  • Major projects:  Drainage on 14, driving range bunker reconstruction.
  • Well-staffed for the season.
  • Construction on the green side bunkers will begin when the weather allows.
  • Manager Adam Kwiatkoski reported that memberships are currently being sold and are down from last year at this time. Hoping for increase by time of lottery dinner on March 21.
  • Reviewed financials for 2016, less revenue, possibly due to more rounds being played by unlimited members compared to those paying each time they play. Expenses up because of work due to flooding and the additional work required. Did not meet budget.
  • Looking for creative ways to increase play.
  • Discussed selling off old golf carts.

Commissioner Abbott moved and Commissioner Foster seconded a motion to approve Ordinance 2017-O-2, AN ORDINANCE AUTHORIZING AND PROVIDING FOR THE SALE OF SURPLUS PROPERTY OF THE WIL-METTE PARK DISTRICT, COOK COUNTY, IL.
 

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pel-laton, Wolfe; voting No: None. Absent: Olvany, Shelly; motion carried.

E. Financial Planning & Policy Committee:
Commissioner Anderson reported on the following topics:

  • The Financial Planning & Policy Committee met February 27.
  • The Committee discussed and reviewed the updated purchasing policy. Additional changes have been made and a revised policy will be presented at the next committee meeting.
  • Staff has received the draft audit report and should have the final document in April.
  • Reviewed the capital project list from last year.   $450,000 is being carried over to this year.
  • Year-end financial statements were reviewed.  The District ended up with a surplus.
  • The assumption model that was discussed at the December Committee of the Whole meeting was discussed and will be revised to provide a model for staff and the Committee to look at what we are doing versus just looking at the budget numbers.Reviewed the open items from the 2011 ADA transition plan.  There is approximately $800,000 in projects left to be completed.

VIII. Unfinished Business
 

None

IX. New Business
 

Calendar of Events
Director Wilson explained that the calendar of events has been added to the board packet as a way to keep the Board informed of related meetings and events.

X. Adjourn to Closed Session
 

Commissioner Foster moved and Commissioner Abbott seconded a motion to adjourn to Closed Session to discuss the purchase or lease of real property for the use of the District, the setting of a price for the sale or lease of property owned by the District, and for the purpose of review, approval or release of minutes previously closed under the Open Meetings Act in accordance with Section 2(c) 5, 6 & 21 of the Open Meetings Act.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe, Olvany; voting No: None. Absent: Shelly; motion carried.

The meeting was adjourned to Closed Session at 8:10 p.m.

XI. Reconvene Regular Board Meeting
 

Commissioner Wolfe moved and Commissioner Abbott seconded a motion to reconvene the Regular Board meeting at 9:03 p.m.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Wolfe, Olvany; voting No: None. Absent: Shelly; motion carried.
 

XII. Adjournment
 

There being no further business to conduct, the Regular meeting was adjourned at 9:05 p.m.