Parks & Recreation Committee Meeting Minutes
Monday, March 20, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Ken Eppelheimer, Jeff Groves, Julie Nichols, Lindsay Thomas, Jerry Ulrich

Attendees Absent

Carol Heafey

I. Meeting Called to Order

The meeting was called to order at 6:35 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Wolfe seconded a motion to approve the minutes of the February 20, 2017 Parks & Recreation Committee meeting; all voted yes, the motion carried.

III. Communication and Correspondence


IV. Recognition of Visitors

The Attendance Record will become part of the permanent record.

V. New Business

In response to a question from Commissioner Wolfe regarding the potential school day schedule change, Superintendent Bingham reported that the District 39 School Board has not yet made a decision.  She added that Park District staff has been in communication with the school district since the topic was initiated and that the proposed change will affect the start/end times of many of our programs.  Superintendent Bingham expressed that she feels confident that we will be able to accommodate the changes.

VI. Managers’ Reports

Jeff Groves (Facility Manager) reported on the following topics:

  • 69 people participated in the eight week “Lose to Win” competition.  The top male lost 56 pounds and the top female lost 23.  29 of the participants signed up for an additional four weeks of competition.


  • On March 15, Irish Dancers from St. Francis entertained an audience at Mallinckrodt.


  • Two boys will be competing in the state meet.
  • One girl competed in the state meet last week and has advanced to regionals which will take place in early April.
  • Spring classes begin April 3. Registration is still being accepted.

Kathy Bingham (Superintendent of Recreation) reported on the following topics:

  • The theater production of High School Musical opens April 21 for two weekends.
  • Basketball wrapping up. Soccer starts April 4.
  • Staff is busy preparing for a wide variety of spring break offerings.
  • Working on creating a drone permit that will address any legal requirements, as well as the needs of the District.  She has been talking with other park districts that have issued permits.  The Committee will be kept informed.

VII. Unfinished Business

A. Memorial Tree Donation Program
Superintendent Lambrecht reported that the app he mentioned last month may not be an effective tool, as it is not user friendly. He then asked for clarification of what the Committee is looking for in terms of a memorial program.  He noted that there are currently over 1200 donated trees and approximately 90% of them have markers.

Superintendent Lambrecht offered the following suggestions:  lower the current markers or remove them and determine a new way to recognize donors.

Commissioner Pellaton reiterated his interest in having a landscape plan for each park to show where potential trees could be planted.  Superintendent Lambrecht explained that it will be a long time before some parks have a plan.

The Committee discussed the current practices and possible tagging, identifying, memorializing and donating options.  The consensus of the Committee was to leave the existing markers as they are and address them when the respective park is redesigned.  The Committee recommended using a tree tag to identify donated trees.

B. Landscape Design Request from Ouilmette Foundation
Superintendent Lambrecht reported on the priority list of parks in need of a landscape design, noting that Keay Nature Learning Center is at the top of the list. Commissioner Wolfe added that the Ouilmette Foundation would like to do a community event to help plan, clean, beautify this park.  Superintendent Lambrecht added that the District would like to provide Keay with more outdoor education opportunities.

Commissioner Pellaton expressed that he would prefer that the District be leading the design prioritization rather than the Foundation directing the Park District and would like to see cost estimates for each park. Commissioner Wolfe commented that the Foundation could potentially fund a portion of the design plan.

Superintendent Lambrecht will get design cost estimates and will explore the possibility of funding an additional park this year.

C. Website Update
Communications Manager Marlon Rodas reported that he has a meeting this week with the design company and a survey will be emailed to residents on Thursday.  The Committee recommended that the survey be delayed till after spring break.  It will also be on the website for people to provide feedback.

D. Avoca District
No update is available yet.

VIII. Adjournment

There being no further business to conduct, the Parks & Recreation Committee meeting was adjourned at 7:22 p.m.