WILMETTE PARK DISTRICT
Minutes of Regular Meeting of the
Board of Park Commissioners
Monday, April 10, 2017
7:30 p.m. - Village Hall Council Chambers

Attendees Present


Commissioners: President John Olvany, Vice President Amy Wolfe, Bryan Abbott, Gordon Anderson, Stephanie Foster, Ryrie Pellaton, Shelley Shelly

Secretary/Executive Director Steve Wilson
Staff: Jeff Bowen, Kathy Bingham, Bill Lambrecht, Marlon Rodas, Libby Baker, Steve Holloway, Jerry Ulrich, Sean Flynn

Attendees Absent


None

I. Meeting  Called to Order


The meeting was called to order at 7:30 p.m.
A. Roll call taken.

President Olvany acknowledged this as his last meeting as a President. He acknowledged the work that has been accomplished in the last two years; new lakefront project, work with Village for storm water management, community-wide event at Gillson, worked under tight budget constraints and, maintained taxes.

II. Approval of Minutes


A. March 13, 2017 Regular Minutes
Commissioner Abbott moved and Commissioner Wolfe seconded a motion to approve the minutes from the March 13, 2017 Regular Board Meeting.

After discussion and changes to Item VII., D , ninth bullet point,  and  Item IV., third paragraph, spelling of Kurzman,  Commissioner  Abbott moved and Commissioner Wolfe seconded a motion to amend the previous motion to approve the minutes from the March 13,  2017 Regular Board Meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

III. Communications and Correspondence


President Olvany acknowledged the large number of correspondence that was part of the board packet.

Director Wilson commented that two additional emails were received late last night and will be forwarded to the Lakefront Committee and will be included in next month’s board packet.

IV. Recognition of Visitors


Attendance Record will become a permanent part of the record.

President Olvany addressed the audience and asked if anyone was interested in addressing the Board.

A. Approval of Resolution 2017-R-2, Kenneth L. Eppelheimer
Director Wilson read a resolution acknowledging the contributions of Ken Eppelheimer.  President Olvany thanked Ken for his service and recognized his accomplishments.

Commissioner Anderson moved and Commissioner Olvany seconded a motion to approve Resolution 2017-R-2, A RESOLUTION COMMEMORATING THE CONTRIBUTIONS OF KENNETH L. EPPELHEIMER.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

Ken addressed the Board and thanked them and recognized the staff for their support and acknowledged the team effort of staff.

V. Approval of Voucher List


Commissioner Wolfe moved and Commissioner Anderson seconded a motion to approve the Voucher List in the amount of $ 1,711,226.18, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

VI. Executive Director’s Report


Director Wilson reported on the following topics:

  • Two public meetings were held the week of March 20 to solicit input for the lakefront project. Approximately 100 people attended the first meeting and about 80 were at the second. Many attendees completed the questionnaire and the on-line version received about 400-500 responses.
  • The architects will attend the next meeting of the Lakefront Committee  to present some early concept designs.
  • Congratulations and thank you to the individuals who were on the ballot for the April 4 election.  The new board will be seated and new officers will be elected at the annual meeting in May.
  • Bid for sound and paging system at Centennial is being recommended for approval.
  • A contract for construction management services is being presented for approval.
  • There will be a closed session to discuss personnel.

VII. Committee Reports


A. Lakefront Committee:
Commissioner Pellaton reported on the following topics:

  • The Lakefront Committee met on April 5.
  • The Committee reviewed the proposed contract from W.B. Olson.  The Committee did not vote, but recommended changes to the contract.
  • Moving people off the wait list for boat storage.
  • South end of beach is available for SUP’s.
  • Spots for mono-hulls are not available at this time.
  • Hiring is ongoing.
  • 10 rentals at Lakeview in March.

B. Facilities Operations Committee:
Commissioner Shelly reported on the following topics:

  • The Facilities Operations Committee met prior to the board meeting.
  • Tennis – Mike Reyes, a 27 year employee, has resigned to work in Qatar.
  • Lottery deadline is Friday for next year’s permanent court time.
  • Summer registration begins May 3.
  • 10 of 17 men’s paddle teams made it to semifinals.
  • Spring house leagues for women are full.
  • Still openings in the men’s’ Wednesday night league.
  • Ice – winter is wrapping up.
  • Open hockey numbers were doubled from last year.
  • New Trier green won state hockey championship.
  • Ice show is May 19-21. The new sound system will be installed by then.
  • Online early bird season pool pass registration is open through April 30.
  • Pool opens Memorial weekend.
  • The bids for construction of two new paddle courts will be opened next week.
  • New high top tables and bar stools have been order for the paddle hut.
  • Approved bid for new sounds system at Centennial.  4 bids were received.

Commissioner Shelly moved and Commissioner Foster seconded a motion to approve the bid from Malko Communications for the installation of a sound and paging system at Centennial Recreation Complex, at a cost of $88,923.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.

C. Parks & Recreation Committee:
Commissioner Wolfe reported on the following topics:

  • The Parks & Recreation Committee met on March 20.
  • The Committee discussed the change in the District 39 school calendar.
  • At Fitness, the Lose to win competition had 69 participants.
  • HS Musical opens April 21 and will run 2 weekends.
  • Soccer starts April 22.
  • Spring break camps were very popular.
  • Staff is working on procedures to support the drone policy and is gathering information from other park districts and the FAA.  Hope to have something soon for the Board to review.
  • We currently have 1200 trees in the memorial tree donation program.  The Committee is exploring new options for identifying trees that may be donated.
  • Many parks already have a landscape plan. The Keay Nature Center has been identified as the next park to receive a plan. The Committee would like to have plan in place to support the tree donation program.
  • A survey will go out this week to the community to gather input on the District’s website.  August is the target launch date.

D. Golf Operations Committee:
Commissioner Foster reported on the following topics:

  • The Golf Operations Committee met on April 8.
  • The course is open; 3 weeks later than last year.  Some areas are not ideal yet but the greens are in great shape.
  • Front 9 bunker project is underway and could be done in 2 weeks.
  • Back nine will be addressed with minimal interruption of play. The goal is to have all completed this year.
  • Lottery dinner for permanent tee times was held March 2. Currently down 4 foursomes.
  • Course is down about 650 rounds of play due to the late opening.
  • Lesson and camps numbers are up from last year.
  • Men’s’ club has 26 new members.
  • Golf carts expected to arrive week of April 17 and fully operational within two weeks.

E. Financial Planning & Policy Committee:
Commissioner Anderson reported on the following topics:

  • The Financial Planning & Policy Committee met on March 21.
  • The Committee discussed the purchasing policy which is almost complete.
  • An updated ADA transition plan was reviewed and includes items that need to be addressed with a dollar amount assigned so they could be added to capital plan.
  • The financial audit is going well.

 
VIII. Unfinished Business
 

None

IX. New Business


A.   Approval of Lakefront Contract with W.B. Olson
Commissioner Pellaton moved and Commissioner Shelly seconded a motion to approve the contract with W.B. Olson, to provide construction management services for the Gillson Park beach house and parking lot project.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent:  None; motion carried.

X. Adjourn to Closed Session
 

Commissioner Foster moved and Commissioner Shelly seconded a motion to adjourn to Closed Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel of the District, including hearing testimony on a complaint lodged against an employee of the District or against legal counsel to determine its validity, in accordance with Sections 2(c)1 of the Open Meetings Act.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly Wolfe, Olvany; voting No: None. Absent: None; motion carried.

The meeting was adjourned to Closed Session at 8:15 p.m.

XI. Reconvene Regular Board Meeting
 

Commissioner Abbott moved and Commissioner Pellaton seconded a motion to reconvene the Regular Board meeting at 9:57 p.m.

By a roll call vote, voting Yes: Commissioners: Abbott, Anderson, Foster, Pellaton, Shelly, Wolfe, Olvany; voting No: None. Absent: None; motion carried.


 
XII. Adjournment
 

There being no further business to conduct, the Regular meeting was adjourned at 9:58 p.m.