Parks & Recreation Committee Meeting Minutes
Monday, April 17, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Amy Wolfe, Ryrie Pellaton, Stephanie Foster
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Marlon Rodas, Carol Heafey, Julie Nichols, Sean Flynn, Jerry Ulrich

Attendees Absent

Jeff Groves

I. Meeting Called to Order

The meeting was called to order at 6:31 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Wolfe seconded a motion to approve the minutes of the March 20, 2017 Parks & Recreation Committee meeting as amended; all voted yes, the motion carried.

III. Communication and Correspondence

Director Wilson noted that an email was received from a resident thanking the District for the work done at Forest Park.

IV. Recognition of Visitors

The Attendance Record will become part of the permanent record.

V. New Business


VI. Managers’ Reports

Carol Heafey (Program Manager) reported on the following topics:

  • Spring break camps were successful with 408 participants.
  • Spring numbers currently at 4003 – up 356 from last year.  This includes last week’s Egg Hunt and the new Doggy Egg Hunt. Both events were a success.   Wilmette Baseball Association’s new t-ball registration numbers are also included.
  • Spring soccer starts April 22 with 1129 kids.  This is down113 from last year due to kids switching to travel soccer.
  • Flag Football starts this weekend with 66 enrolled.
  • Kindergarten Enrichment (KE) and After School Recreation (ASR) registration was held late due to the changes in the District 39 school calendar.  ASR is full at 180 with 15 on the waitlist.   KE has 105 compared to 76 last year.
  • High School Musical opens this weekend.
  • Staff is planning for the outdoor concert season.  This will be the 80th year of outdoor concerts.
  • Going out to bid for lighting at Wallace – stage and ground lighting.
  • Camp billing went out today. 3,690 registered.  Openings still available.


  • Staff is receiving quotes for a new washer and dryer and will be going out to bid next week for new fitness equipment.


  • 32 people attended a presentation about Alexander Hamilton on April 12.
  • 50 people will be attending the play “Hamilton” on May 3.


  • There are currently 74 team members, 3 junior varsity and 4 varsity level high school participants.
  • Level 5 team members participated in a state meet on April 2.
  • Level 9 team members will compete in a regional competition on April 8-9.

Kathy Bingham (Superintendent of Recreation) reported on the following topics:

  • Continue to receive calls weekly for drone use permits. Still working on creating drone use procedures.  Will be creating a specific application for drone use. The goal is to have a recommendation by the next meeting.

VII. Unfinished Business

A. Memorial Tree Donation Program
Superintendent Lambrecht brought a sample tag from the Botanic Garden – they are having a problem with them being stolen.  He has found a company that sells a bungee to hang the tag from a tree and has ordered a sample. He also reported that his crew has started lowering posts.

B. Cost Estimates for Landscape Design Request for Keay Nature Center
Superintendent Lambrecht reported that he is waiting for proposals.

C. Website Update
Communications Manager Marlon Rodas reported that he has received 168 survey responses from the community regarding their opinions on the website.


VIII. Adjournment

There being no further business to conduct, the Parks & Recreation Committee meeting was adjourned at 7:10 p.m.