Financial Planning & Policy Committee
Meeting Minutes
Monday, April 24, 2017
6:30 p.m. – Administration Conference Room


Commissioners/Committee: Chair Anderson, Abbott and Pellaton
Staff:  Steve Holloway

Staff: Executive Director Wilson, Kathy Bingham, Bill Lambrecht, Sean Flynn, Amy Lambrecht

I. Meeting Called to Order

Meeting was called to order at 6:33 p.m.

II. Approval of Minutes

A. Commissioner Abbott moved and Commissioner Pellaton seconded a motion to approve the March 21, 2017 meeting minutes.    All voted yes; motion carried.

III. Communication and Correspondence


IV. Recognition of Visitors

Attendance Sheet will become part of the permanent record.

V. Unfinished Business

A. Purchasing Policy
Superintendent Holloway updated the Committee on the latest revisions of the Purchasing Policy. He explained the process and reporting for creating new vendors in our accounts payable program.  Commissioner Pellaton moved and Commissioner Abbott seconded a motion to recommend approval of the Purchasing Policy to the full Board.  Motion carried.

B. ADA Transition Plan Update
Superintendent Lambrecht explained the updated plan. The Committee reviewed and discussed the revisions, noting the outstanding items and the dollar values attached to those items.  The Committee asked that this document continue to be monitored by the Committee, especially during the capital planning process.

C. December 31, 2016 Audit – Verbal Update
Superintendent Holloway explained that there is still an issue with the Governmental Accounting Standards Board (GASB) 68 disclosure from IMRF.  The information should be available later this week.  Lauterbach & Amen will attend the May 22 committee meeting to present the audit and it will be brought to the full board for approval in June.

VI. New Business

A. 1st Quarter 2017 Financial Results
Superintendent Holloway presented the financial results as outlined in the report.   The Committee discussed various line items in the report and asked for clarification.

VII. Next Meeting

The next meeting of the Financial Planning & Policy Committee is scheduled for May 22, 2017 at 6:30 p.m.

VIII. Adjournment

There being no further business to conduct, the Financial Planning & Policy Committee meeting was adjourned at 7:47 p.m.