Parks & Recreation Committee Meeting Minutes
Monday, May 15, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Bryan Abbott, Stephanie Foster, John Olvany
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Director Wilson, Jeff Bowen, Steve Holloway, Carol Heafey, Jeff Groves, Julie Nichols, Jerry Ulrich

Attendees Absent


I. Meeting Called to Order

The meeting was called to order at 6:30 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Olvany seconded a motion to approve the minutes of the April 17, 2017 Parks & Recreation Committee meeting as amended; all voted yes, the motion carried.

III. Communication and Correspondence

Commissioner Abbott commented that three emails were received.  In regards to the email concerning Langdon Park, Commissioner Abbott noted that the Lakefront Committee will be discussing the replacement of Langdon Park Tot Lot.  Commissioner Olvany suggested moving the replacement of the Langdon playground from 2019 to 2018 and to begin the community engagement process.

Regarding the email about the memorial tree the committee agreed to stay with the current restrictions on accepting donated trees at the Lakefront.  Superintendent Lambrecht provided an explanation of the research that has been done regarding the donating program.  Director Wilson added that once a landscape plan has been developed for each park the memorial program will be incorporated.

IV. Recognition of Visitors

The Attendance Record will become part of the permanent record.

V. New Business

A. Bid for Lighting at Wallace Bowl
Superintendent Bingham noted that three companies were contacted to provide quotes and one of these companies provided a bid.  This company has worked with the park district in the past.  The Committee expressed their frustration with only receiving one bid.

Following discussion, Commissioner Olvany moved and Commissioner Foster seconded a motion to recommend approval to the full Board.  

B. Drone Permitting Procedures
Superintendent Bingham gave an update on the research she has completed on permitting drones.  She has designed a permit application and has issued some permits for specific dates.  She is still waiting on clarification from the Federal Aviation Administration on flying drones near a helipad.

C. Park Permit Request
Superintendent Bingham reviewed the park permit request from Ronald Knox Montessori School. The Committee approved the request.

VI. Managers’ Reports

Carol Heafey (Program Manager) reported on the following topics:

  • Recent special events include the garage sale on May 6 with 23 vendors and Touch a Truck on May 13 with over 1,000 people in attendance.
  • Staff in full camp mode. Forms and manuals will be mailed to all families. Next week. Current camper enrollment is 3,864.
  • Art Show is currently taking place.
  • Center for the Arts upcoming performances include: theater – May 23, music – May 24, dance – June 2-4.
  • Early childhood program season is winding down.
  • Enrollment for 5 day Kindergarten Enrichment (KE) is up so staff has offered an additional class.
  • After School Recreation (ASR) is full.


  • Recent promotion – “Bike to the Center” had 12 participants.  This was a new event.
  • Received four bids for new fitness equipment.  Will have a recommendation for the committee in June.


  • 6 participants for a new “break through” karate class.
  • More than 100 people attended the new Wellness Boutique.


  • The 1,615 participants in spring programs.
  • Staff is preparing for summer camps.

VII. Unfinished Business

A. Memorial Tree Donation Program
This was discussed as part of “Communications and Correspondence”.

B. Cost Estimates for Landscape Design for Keay Nature Center
Director Wilson reported that he has spoken with four companies to inform them of our interest in having a landscape design.  Two bids were received and negotiations are underway.

C. Website Update
Director Wilson reported that the company is preparing the “architecture” of the website.  The target date is still August.

The Committee also discussed the issue of cyber security.  Director Wilson explained that credit card numbers are not housed on our server.  The Committee requested that cyber security be discussed further by the appropriate committee.

VIII. Adjournment

There being no further business to conduct, the Parks & Recreation Committee meeting was adjourned at 7:42 p.m.