Facilities Operations Committee Meeting Minutes
Monday, June 19, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present

Committee/Commissioners: Chair: Stephanie Foster, Gordon Anderson, John Olvany
Staff: Superintendent Bowen

Staff: Kathy Bingham, Bill Lambrecht, Brian Udany, Sean Flynn, Darrell Smith, Ania Kazakevich, Steve Holloway

Commissioners:   Abbott, Pellaton

Attendees Absent


I. Meeting  Called to Order

Meeting called to order at 7:10 p.m.

II. Approval of Minutes

The Committee discussed the minutes related to the correspondence received in May about use of the washroom facilities at paddle.

Commissioner Anderson moved and Commissioner Olvany seconded a motion to approve the minutes of the May 8, 2017 Facilities Operations Committee meeting as amended.   All voted yes, the motion carried.  

III. Communications and Correspondence

Commissioner Foster acknowledged the correspondences received regarding non-resident senior rates, noise and lights at the paddle facility and the thank you letters for the annual ice show.  The Committee agreed that no changes would be made to non-resident senior rates at the pool.  The Committee and staff also agreed that it is important for the park district to be good neighbors to the residents near West Park.  The paddle staff will work with team captains to control the noise and monitor the lights.

IV. Recognition of Visitors

The Attendance Record will become part of the permanent record.

V. Managers’ Reports

A. Ice, Sean Flynn reported on the following topics:

  • Spring Learn to Skate ended June 11.  There were 275 participants compared to 290 in 2016.
  • Adult summer hockey class is full with 24 participants.
  • Open Skate saw 490 participants compared to 615 in 2016.
  • 1,739 tickets were sold for the ice show.  Staff did a tremendous job.
  • The rink was shut done for annual maintenance.  The ice was shaved down and new lines and logos were added.
  • Summer season is underway.

B. Pool, Brian Udany reported on the following topics:

  • Pool season is off to a great start.  Had great attendance the first week.
  • Staff had their first unannounced audit from Star Guard and received a four star rating,
  • The first Dive In movie was cancelled due to weather and will be rescheduled.
  • Revenue is up $26,000 compared to June 2016.

C.  Tennis, Darrell Smith reported on the following topics:

  • Outdoor court reservation system is in effect through Labor Day.
  • The parks maintenance staff have been busy preparing the courts for outdoor play.
  • The courts at the CRC were resurfaced and pickle balls lines were added.
  • Ladies travel league has started.
  • Many summer camps and programs are underway.

D. Paddle,  Ania Kazakevich reported on the following topics:

  • Currently there are 272 members, with 9 ladies teams.
  • Scheduling is taking place with the League.
  • Working to prepare for the upcoming season.

VI. Unfinished Business

Platform Tennis Construction                                      
Superintendent Bowen reported that Green Acres was contacted regarding the potential sale of their paddle courts.  Green Acres stated that they will not be selling any time soon.  They did provide staff with contact information for a different company that builds paddle courts.  Superintendent Lambrecht has reached out to this company and has received a partial proposal.  Based on the communication with this company staff does not have a lot of confidence in them. The company stated they are not able to make our deadline but they could be ready by October 14.

Superintendent Bowen also reported that he has applied for grants through the American Platform Tennis Association and the Chicago Platform Tennis Charities.  He feels confident that we may receive some money from the local group.

Superintendent Lambrecht has also been in contact with the previous bidder; Total Platform and they have renegotiated their estimate to lower their bid amount by $30,000. Regardless of the new bid amount, the project will still need to be re-bid due to bidding laws.

The demand for court construction is very high right now so it is likely that bids will be high.

Commissioner Olvany moved and Commissioner Anderson seconded a motion to recommend that a new bid process be initiated to include a new proposed completion date.  All approved by general consent.

VII. New Business

A. Platform Tennis Fees 2017-2018 Season
The Committee discussed the proposed fees that were presented.   Staff is recommending a 3% increase to be implemented for the fall season.  Commissioner Olvany expressed his opinion that paddle needs to cover its own capital costs.

Following discussion, Commissioner Olvany moved and Commissioner Anderson seconded a motion to approve the proposed fees as amended to include an additional $10 to both the resident and non-resident annual membership fee.  All approved by general consent.

VIII. Adjournment

There being no further business to discuss the Facilities Operations Committee meeting was adjourned at 8:30 p.m.