Parks & Recreation Committee Meeting Minutes
Monday, June 19, 2017
6:30 p.m. – Village Hall Training Room

Attendees Present

Commissioners/Committee: Chair Bryan Abbott, Stephanie Foster, John Olvany
Staff:  Bill Lambrecht, Kathy Bingham

Staff:  Jeff Bowen, Steve Holloway, Marlon Rodas, Jeff Groves, Liz Cox, Brian Udany, Jerry Ulrich, Ania Kazakevich, Darrell Smith

Commissioners:  Pellaton, Anderson

Attendees Absent


I. Meeting Called to Order

The meeting was called to order at 6:32 p.m.

II. Approval of Minutes

A. Commissioner Foster moved and Commissioner Olvany seconded a motion to approve the minutes of the May 15, 2017 Parks & Recreation Committee; all voted yes, the motion carried.

III. Communication and Correspondence

Commissioner Abbott commented on a letter received regarding water testing.  Superintendent Lambrecht responded that he has spoken with the individual and explained our water testing procedures.

IV. Recognition of Visitors

The Attendance Record will become part of the permanent record.

V. New Business

A. Bid for Fitness Equipment
Superintendent Bingham explained the bidding process and reported that multiple bids were received.  She went on to describe the bids received and explain the recommendations.

Following discussion, Commissioner Olvany moved and Commissioner Foster seconded a motion to recommend approval to the full Board.  

VI. Managers’ Reports

Jeff Groves (Program Manager) reported on the following topics:

  • Currently in the second week of camp.  Over 4,100 kids enrolled.
  • June 19, opening night of the 80th season of the Wallace Bowl has been postponed due to weather. New date:  June 20.
  • June 21 kids’ concerts begin at Mallinckrodt.
  • June 23 is the first concert at Wallace.
  • June 29, teen bands will play at Wallace.
  • 88 kids are enrolled in session 1 of Camp FUSION.  Campers received instruction on bike safety on the first day of camp.
  • Gymnastics camps have 77 kids enrolled in session 1.

VII. Unfinished Business

A. Memorial Tree Donation Program
Superintendent Lambrecht explained that he is still exploring options for the identification of memorial trees.  Staff is currently in the process of lowering the posts of the existing tree markers.

In response to a question from Commissioner Abbott it was noted that as part of the previous lakefront planning project, residents expressed their dissatisfaction with the look of the posts for the tree markers.  Superintendent Lambrecht noted that over 400 memorial trees have been planted in Gillson Park.

Commissioner Olvany mentioned that memorial trees were also discussed at the recent Golf Committee meeting.

Commissioner Abbott stated that he personally does not object to the plaques, but also does not want to suggest changes to what has already been discussed by the previous members of the Parks & Recreation Committee.  He stated that it is important to provide a clear explanation of what it means to donate money for a memorial tree.

B. Landscape Design for Keay Nature Center
Superintendent Lambrecht reported that the design firm should have concepts prepared for review next month.   Commissioner Abbott commented that the nature center only has one access point.  Superintendent Lambrecht noted that the zoning department made that determination when the property was developed.   He added that a requested for an additional access point would need to go through the zoning process.

C. Website Update
Marlon Rodas reported that the website “structure” has been reviewed and approved by staff.  The design firm is currently working on the “appearance” of the website, and this should be available later this week.  The website is still on track to be completed in time for fall registration.

VIII. Adjournment

There being no further business to conduct, the Parks & Recreation Committee meeting was adjourned at 7:05 p.m.