WILMETTE PARK DISTRICT
MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, MARCH 9TH, 2009
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
President Crowley called the meeting to order at 7:30 p.m.
PRESENT:   President James Crowley, Vice President Dennis O’Malley, Commissioners James Brault, Diana Cohen, Darrell Graham, David Miller, Henry Wolff; Secretary/Director Tom Grisamore
ABSENT:      None
STAFF:          Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
VISITORS:    Michael Murdock
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the February 9, 2009 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: 
 
…        Letter to Superintendent Lambrecht from Kirsten Stadheim thanking Bill and his staff for assisting the Girl Scouts with their cookie distribution.
 
RECOGNITION OF VISITORS:  None
 
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,271,625.43, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.

COMMITTEE REPORTS:
 
Financial Planning & Policy Committee -- Committee Chair Brault reported the Financial Planning Committee met on February 17. The first issue discussed was the modified schedule for the 2010 budget review process which would begin in September and conclude in December with the annual Budget Workshop. Staff indicated that even with this earlier timeframe a good portion of the summer operating season would still be included in the process and there would also be more time for review of the budgets prior to adoption.
 
The Committee also discussed investment options for the proceeds of the 2009 bond issue which was completed earlier this year. Since the bond issuance was for three years’ worth of non-referendum headroom, the proceeds from the second and third years will be invested in Certificates of Deposit. It has not yet been determined with whom the funds will be invested but it is planned to maximize our return while staying within the Federally-insured limit.
 
A review of the Parameters Ordinance took place. Our financial advisor indicated that conditions are still not favorable for a refunding of the 2001 and 2002 bonds and that the ordinance may need to be extended in May after the new Park Board is seated. The Committee also reviewed our Illinois Municipal Retirement Fund (IMRF) pension obligations for the year and a rate increase which would have resulted in a $500,000 increase in IMRF costs. Superintendent Wilson addressed the Board to add that the IMRF Board met at the end of February and they have now decided to offer all IMRF members a 10% increase for a five-year timeframe beginning in 2010. This recalculation will lower the amount the District has to pay to $60,000 which is a viable option.
 
Commissioner Brault stated discussion also took place at the Committee meeting on several potential projects that were submitted for federal and state stimulus package consideration. Director Grisamore added that it was confirmed the information has been received so the District will wait to see what happens next.
 
Parks and Recreation -- Committee Chair Wolff stated the Committee met on February 16. Staff reported applications for summer jobs are currently being reviewed and that camps will be held at Highcrest and Central Schools this summer. A summer job fair was held at Centennial on Saturday, February 21 and applications for summer lakefront jobs were accepted at that time. The basketball program is underway and participation is at its peak. It was reported the District’s field maintenance contribution to the Wilmette Baseball Association this year will be $46,800.
 
Also at the meeting, a discussion took place on the proposed expansion of the swimming beach area at Gillson Park. There were some concerns about the original plan which was to possibly fence in the entire overlook area. As a result, the Committee is now recommending that the Park Board approve a 400-foot expansion of the beach to the south which will hopefully reduce the number people swimming illegally in the overlook area as well as provide a larger area for beach patrons to swim.
 
Commissioner O’Malley stated he feels this change is a good idea since it will provide our paying customers with more room as well as help to solve some of the problems experienced at the south end of the beach. Commissioner Cohen asked if staff was planning to offer additional programs or rather to provide more room for our current programs. Director Grisamore responded that at this point no new programs are being planned and that the expansion would allow staff to relocate the campers to this area which would then open up the beach for general users during the week. Commissioner Cohen asked if the trees next to the fencing would provide more shade for the campers. Director Grisamore stated that there would probably not be much shading but if the District proceeds with the Lakefront Study, the option of adding more shade structures could be reviewed. Discussion followed on the exact location of the fence which would be directly to the east of the existing trees and sand dunes. It was pointed out that if water levels rise to historic high levels, it could result in lack of beach in that area which is out of our control.
 
Golf Operations Committee – Commissioner O’Malley stated the committee met on February 28. It was reported that Mr. David Kritzler organized members of the Men’s Club and various other people to remove some of the non-native trees and plants that are located in the forest preserve. These volunteers and the Men’s Club deserve a lot of credit for taking the initiative on this project which will create better air flow and sunlight for the golf course. The new RecTrac software program has been implemented at the golf course and everything has been going well. The new system will enable staff to set up schedules and allow for better monitoring of the course’s financial status. The Golf Lottery will be held tomorrow evening at 7 p.m. and there are currently 61 foursomes in the lottery compared to last year’s total of 63. The mailing for the June 10th Al McLean Junior Tournament went out to approximately 2,400 junior golfers in Illinois and there are currently 42 players who have signed up. Despite all the rain and the harsh weather, the course is in fairly good shape and everyone remains optimistic that the course will open without any major problems. The driving range has already opened. The Committee and staff continue to review methods in which to increase revenue in light of the fact that recent golf course studies indicate the number of golfers nationwide is declining. As a result, staff is actively figuring out methods of encouraging people to play more golf, especially young children. The course currently offers a Junior Golf Academy in the summer and for the first time last year, a family night event was held which was very successful and will be held again this year. The next Golf Committee meeting is scheduled for Saturday, March 21.
 
Centennial Operations Committee – Commissioner Miller stated the Committee met this evening before the Board meeting. Staff reported the pool is actively involved in the hiring of employees for the summer. A goal of 80 lifeguards has been set this season which will hopefully help to extend the season until the end of August. The Ice Show has 241 skaters participating this year compared to last year’s total of 206. The Tennis Lottery will be held on April 10 and the Pirate Tennis Camp already has over 200 signed up so far. A Request for Proposal was sent out for Food Services at the Pool and Lakefront. A group has been chosen for the Pool Concessions and they offered to pay the District $20,000 to operate the food services area.
 
DIRECTOR’S REPORT:
 
Director Grisamore reported the District will “go live” with the RecTrac online registration system tomorrow at 9 a.m. and it will be the first time in District history that registrants will know immediately if they are in class. They will also have the ability to look in other sections if their first choice was filled. Staff expended much effort to publicize this change including publishing announcements in the last three brochures. In addition, letters were sent to every household in Wilmette with instructions on how to set up their accounts. There are currently over 7,300 Wilmette household accounts established. Another letter went out to all of those with household accounts providing them with their passwords and inviting them to go online before the actual registration to become familiar with the site. This is one of our lightest registrations since registration for summer camps took place in January. Patrons will still be allowed to drop of their registrations in person at 9 a.m.
 
UNFINISHED BUSINESS:  None
 
 
NEW BUSINESS:
 
Commissioner Crowley moved and Commissioner O’Malley seconded a motion to approve Resolution 2009-R-4, A RESOLUTION OF THE BOARD OF PARK COMMISSIONERS OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS, TO INCLUDE TAXABLE ALLOWANCES AS ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) EARNINGS.
 
Director Grisamore explained the District had previously approved this resolution approximately 20 years ago and IMRF is now asking for an updated resolution which currently applies to only four or five District employees.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to adjourn to Executive Session for the discussion of the purchase of real property for the use of the District in accordance with Section 2(c)5, for discussion on the setting of a price for sale or lease of property owned by a public body in accordance with Section 2(c)6, and for discussion of the employment of a specific employee(s) of the District in accordance with Section 2(c)(1) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
The meeting adjourned to executive session at 7:50 p.m.
 
The Regular Board Meeting was reconvened at 9:37 p.m.
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to approve the minutes of the October 13, 2008 Executive Session.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Miller moved and Commissioner Cohen seconded a motion to approve a five percent increase in the Executive Director’s salary and a $5,000 bonus for the Executive Director.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
 
There being no further business to conduct, the meeting was adjourned at 9:40 p.m.
 
 
 
MINUTES APPROVED ON APRIL 13, 2009.