WILMETTE PARK DISTRICT
MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, FEBRUARY 9TH, 2009
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
President Crowley called the meeting to order at 7:30 p.m.
PRESENT:   President James Crowley, Vice President Dennis O’Malley, Commissioners James Brault, Diana Cohen, Darrell Graham, David Miller, Henry Wolff; Secretary/Director Tom Grisamore
ABSENT:      None
STAFF:          Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
VISITORS:    Carol Farrell, Michael Murdock
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Cohen seconded a motion to approve the minutes of the January 12, 2009 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Cohen moved and Commissioner Wolff seconded a motion to approve the minutes of the January 26, 2009 Administration Committee Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: 
 
…        E-mail to Superintendent Lambrecht from Wilmette resident Paul Nowicki
thanking Bill and his crew for the great job of maintaining the Gillson Park outdoor ice rink this winter.


…        Letter from PDRMA acknowledging the Park District’s loss prevention efforts by awarding its highest loss control award which is Accreditation. As an accredited agency, the Park District received a $1,500 cash award and an award plaque to be presented in the near future.
 
 
RECOGNITION OF VISITORS:  None
 
 
APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,194,744.08, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 

COMMITTEE REPORTS:
 
Financial Planning & Policy Committee -- Committee Chair Brault reported the committee did not meet in January but will be meeting next week. The first item to be addressed concerns the bond issuance of $710,000.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve Ordinance 2009-O-2, AN ORDINANCE PROVIDING FOR THE ISSUE OF $710,000 IN GENERAL OBLIGATION LIMITED TAX PARK BONDS OF THE WILMETTE PARK DISTRICT, COOK COUNTY, ILLINOIS as recommended by the Financial Planning and Policy Committee.
 
Commissioner Brault explained this issuance covers a three-year term which was done to save on issuance costs. The bonds were issued last Friday in the actual amount of $710,542 at a rate of 3.174%. This rate is now the Park District’s least expensive debt. The funding will occur on March 16 and since this is a three-year issue, the first year’s proceeds will become available for the 2009 budget and the subsequent proceeds will be reserved for the second and third years.
 
Director Grisamore added that at the December 8, 2008 Park Board meeting, the Board called for a public hearing on this issue and as required by law the BINA hearing was held on January 12, 2009 at which time the Board authorized staff to proceed with the issuance. Commissioner O’Malley asked if the term could have been longer than three years. Commissioner Brault indicated that the term could have been longer but it was determined a three-year term was reasonable.
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to approve Ordinance 2009-O-1, AN ORDINANCE MAKING A COMBINED ANNUAL BUDGET AND APPROPRIATION OF FUNDS FOR THE WILMETTE PARK DISTRICT FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER 31, 2009  as recommended by the Financial Planning and Policy Committee.
 
Public Hearing re: Budget & Appropriations Ordinance
 
President Crowley called to order a public hearing regarding Ordinance 2009-O-1, the Budget and Appropriations Ordinance.
 
There were no requests to comment.
 
President Crowley closed the public hearing.
 
Commissioner Brault renewed the motion.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner O’Malley complimented staff on the way the budget was presented this year. Director Grisamore added that the Board held an Administration Committee meeting on January 26, 2009 and the minutes from that meeting were approved earlier this evening. At the meeting, the Budget & Appropriations Ordinance was reviewed in depth and it has been available for public viewing at the Park District’s Administration Office since the beginning of January.
 
Parks and Recreation -- Committee Chair Wolff reported the Committee last met on January 19. In attendance at the meeting was a group of sailors who would like the sailing beach to open earlier in the season and remain open later in the fall. Last year, our sailing beach opened on May 9 and closed on October 15. After discussion, the Committee agreed to open the sailing beach on May 2 this year which is one week earlier and to close two weeks later on October 31. The sailing group felt this was a good compromise.
 
Also in attendance at the meeting were representatives from the Wilmette Wings which is a very popular soccer organization for Wilmette youths. The group discussed the condition of the fields at Avoca Park and Community Playfield. Staff explained that in addition to soccer there are also many other user groups using these fields. Staff did agree to review the situation and to gather information for the next Committee meeting.
Commissioner Wolff added that the Park District currently works on field maintenance issues with the Wilmette Baseball Association. President Crowley remembered that a few years ago the Park District attempted to embark on a Community Playfield irrigation program as part of a proposed re-development plan for the park which was never adopted because of neighborhood pressure. Commissioner Miller added that the major component of that plan was the irrigation and drainage of the fields but neither of these happened which is why they are now in such bad shape.
 
The Committee also met some new hires: Lakefront Manager Holly Specht, Fitness Center Manager Tricia Leaks, Sports Supervisor Jason Pilecki, and Cultural Arts Supervisor Sarah Heston. Requests for Proposals for the food service operations at the Beach House and Lakeview Center, with an alternate option for the Pool Concessions, were recently mailed to interested vendors and published in the newspaper.
 
Golf Operations Committee – Commissioner O’Malley reported the Golf Operations Committee last met on December 6, 2008. The next meeting is scheduled for Saturday, February 28. President Crowley added that the Golf Lottery will be held on Tuesday, March 10 and the deadline for the lottery is Sunday, March 8, 2009.
 
Centennial Operations Committee – Commissioner Miller reported the Committee met this evening. Discussion also took place at the meeting on the Requests for Proposals for food service. The proposals will be analyzed to determine if it would be feasibly economical to enter into this type of agreement. Tennis staff reported the lottery is coming up and so far everything has gone very well. Lesson sign-ups are down by about 20 students but there are still over 1,000 users in that group. Also discussed was the pricing of ice time and the issues of moving forward relative to this matter.
 
DIRECTOR’S REPORT:
 
Director Grisamore reported that the deadline for filing petitions for the upcoming election on April 7 was January 26 at 5 p.m. The election will be held on April 7 and there are four candidates running for three Park Board positions. Two candidates filed at 9 a.m. on Monday, January 19 so a lottery was held for their ballot positions. The final positions on the ballot are as follows: 1) Jim Brault; 2) Darrell Graham; 3) Mike Murdock; and 4) Carol Farrell.
 
The cell phone providers seem to be moving forward on the chimney at Mallinckrodt. T-Mobile has completed their installation and are now operational. Cricket Communications appears to be near completion but staff is unsure when they will go live – possibly sometime in March. US Cellular has indicated they might not do any installation work until closer to the end of the year. After speaking with our attorney Jim Wascher, staff sent out reminders to all three companies that their first year’s license agreement amounts are now due and that after year one, they would each pay on a monthly basis. The District received a check on Friday from US Cellular for $33,600 and staff looks forward to receiving the checks from Cricket and T-Mobile. The District will eventually collect $76,000 a year from the license agreements and the Board has directed that these funds be earmarked for infrastructure capital improvements.
 
UNFINISHED BUSINESS:  None
 
 
NEW BUSINESS:
 
Commissioner O’Malley moved and Commissioner Graham seconded a motion to approve Resolution 2009-R-2, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (LDP MANAGEMENT).
 
Director Grisamore explained this property is located at 416 Linden Avenue and is a relatively small commercial building near 4th and Linden. In addition, the District only receives these appeals if the amount being appealed is in excess of $100,000. The District participates in a co-operative of other local governmental agencies which addresses these property tax appeals.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner O’Malley moved and Commissioner Cohen seconded a motion to approve Resolution 2009-R-3, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (EDENS CENTER ASSOCIATES).
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Crowley, Graham, Miller, O’Malley and Wolff; voting No -- None. Absent – None.  Motion carried.
 
Commissioner Brault proceeded to read a news release from the Government Finance Officers Association (GFOA) indicating that their Certificate of Achievement has been awarded to the District’s Finance Department. This award is the highest form of recognition in governmental accounting and financial reporting and its attainment represents a significant accomplishment by a government and its management. An award plaque was also presented to the Finance Department. Commissioner Brault added he believes that over the last several years our financial reporting and overall financial management has been top-notch. The District has received very favorable pricing for our bonds which reflects the quality of work being done behind the scenes. Superintendent Steve Wilson accepted the award on behalf of the Finance Department.
 
Director Grisamore stated the District was also the recipient of an award at the annual Illinois Parks & Recreation Agency (IPRA) conference which was held at the end of January. Superintendent Kathy Bingham and Communications Manager Shelagh proceeded to explain what was involved in the application process and what the District was awarded.
 
Kathy Bingham reported that the judges under the category of Outstanding Facility and Parks looked at factors such as degree of community involvement, the creation of materials for buildings and landscaping, efficient use of energy and natural resources, and the impact of the facility on the community. Staff felt that the Mallinckrodt project included all of these factors. Shelagh Donoghue read the award plaque to the Board which indicated the District had won the Outstanding Facility and Parks Award, Division IV, in recognition of outstanding achievements of a recreation facility in design and development. Kathy Bingham stated that the submission included information on why this project was deserving of the award including the unprecedented involvement of different groups of people which resulted in a beautiful new park as well as new community center space and senior housing. Director Grisamore thanked Kathy Bingham and Shelagh Donoghue for their hard work and that if anyone is interested in looking at the submittal, they are welcome to do so.
 
Commissioner Wolff also wanted to recognize and thank former Commissioner Richard Marcus and current Commissioner David Miller for all of their hard work during the Mallinckrodt negotiations.
 
Director Grisamore stated that Shelagh Donoghue also submitted, for the first time in a number of years, our new logo and brochure layout to IPRA’s Agency Showcase Competition wherein we placed second in both categories. Shelagh worked very hard on these submissions and congratulations to her as well.
 
 
There being no further business to conduct, the meeting was adjourned at 7:57 p.m.
 
MINUTES APPROVED ON MARCH 9, 2009.