WILMETTE PARK DISTRICT
MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, NOVEMBER 10, 2008
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
Vice President O’Malley called the meeting to order at 7:30 p.m.
 
PRESENT:   President James Crowley, Vice President Dennis O’Malley, Commissioners James Brault, Diana Cohen, Darrell Graham, Dennis O’Malley, Henry Wolff, Secretary/Director Tom Grisamore
 
ABSENT:      Commissioners Diana Cohen and David Miller
 
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
 
APPROVAL OF MINUTES:
 
Commissioner Wolff moved and Commissioner Brault seconded a motion to approve the minutes of the October 13, 2008 Regular Board Meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
COMMUNICATIONS & CORRESPONDENCE: 
 
Commissioner O’Malley offered a personal note of congratulations to the New Trier High School Boy’s soccer team who won the State Championship on Saturday, November 8. Many of the boys played in Wilmette youth soccer groups.
 
Commissioner Brault stated some residents have asked if the Park District could put in an ice rink at Thornwood Park and it appears this would not be economically feasible. However, the park is still listed as having ice skating on the district’s web site. Director Grisamore stated he would follow up to make sure it is removed.
 
VISITORS:  Robert Kostynick, 539 Park Avenue; Danny Schuerch, 2512 Isabella
 


APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner O’Malley seconded a motion to approve the Voucher List in the amount of $1,146,670.64, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee -- Committee Chair Brault reported the Committee met on October 13 and discussion took place on three primary topics. The first item was the review of the five-year capital plan which will be circulated to the various committees during budget review. There were two major roof repair projects proposed for the Centennial Recreation Complex – one scheduled in 2009 and one in 2010. Secondly, the Committee reviewed budget increases with regard to salary and wages for full and part time staff as well as the allocation of health care costs between the Park District and staff. Lastly, the Committee reviewed the recommendation from staff for the 2008 Tax Levy.
 
Commissioner Brault moved and Commissioner Wolff seconded a motion to approve Resolution 2008-R-7, Truth in Taxation as recommended by the Financial Planning & Policy Committee.
 
Commissioner Brault noted there was a corrected page in the packet tonight and asked Superintendent Wilson to explain the change in the tax levy recommendations. Superintendent Wilson stated the Truth In Taxation Resolution indicates that the aggregate levy increase from 2007 to 2008 is 3.63%. This percentage increase is for all of our tax cap funds including the Handicapped Recreation Fund which is uncapped. The tax cap this year was 4.1% which was set by the Consumer Price Index increase as of December 2007. Our total tax cap fund levy is at 4.06% which is slightly below that cap. When factoring in our levy for Special Recreation, the total increase is 3.63%.
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
Parks and Recreation -- Committee Chair Wolff reported the Committee met on October 20 and reviewed a petition signed by users of the sailing beach to allow year-round sailing. Staff was asked to research what other park districts are doing regarding safety and rescues and will return with a recommendation at either the November or December Committee meeting. Under Managers Reports, the Halloween Happening event was discussed which was unfortunately cancelled due to rain, lightening and thunder. Applications are currently being accepted for the Sports Supervisor position and early voting was held at the Mallinckrodt Center which drew large crowds. Salaries will be higher in 2009 due to the increase in the minimum age and staff is reviewing family-friendly Broadway-type productions for next summer at the Wallace Bowl. The Committee also reviewed the 2009 Proposed Fiscal Year budgets for the Corporate, Motor Pool/Central Maintenance, Mallinckrodt, Lakefront, and Recreation Funds as well as the five-year capital plans.
 
Commissioner Wolff stated the Lakefront Master Plan was also discussed at length and the Committee unanimously agreed to recommend to the Board the appointment of JJR, LLC to provide planning services for the Lakefront Master Plan. The Committee recognizes that this is currently not the best of economic times. However, there are some preliminary aspects of the plan that staff can begin to work on now and then pause the project until the economy is more stable.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to appoint JJR, LLC for the Lakefront Master Plan Services as recommended by the Parks and Recreation Committee.
 
Commissioner Brault asked for more details on the scope of this first step. Commissioner Wolff responded that the first phase of the project includes the gathering of raw data including a survey of Gillson Park which could also be used for other purposes. At this point, it does not appear there would be any public input during this preliminary phase. Commissioner Brault stated his recollection is that it is not yet time to engage in public discussion until we lay the groundwork to be able to formulate a plan at a future point.
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the 2009 Lakefront Fees as recommended by the Parks and Recreation Committee.
 
Director Grisamore explained that for the most part all of the fee increases in the fund were at 5%. The only area that fees were increased beyond 5% was in the non-resident weekend daily parking fee category which increased from $8 to $10. This increase affects only a small number of cars that are allowed to park on the weekends.
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
Commissioner Wolff moved and Commissioner O’Malley seconded a motion to approve the 2009 Recreation Program Fees as recommended by the Parks and Recreation Committee.
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
Commissioner Brault asked Director Grisamore if public discussion could be continued on the potential reformatting of the south beach area. Director Grisamore responded that Superintendent Bingham spoke with the Illinois Department of Public Health (IDPH) which oversees the lakefronts. The Park District does not have anything in writing at this point but we do have tentative approval to operate with portable facilities on a “temporary” basis that could be used until permanent facilities are installed. Commissioner Brault stated that discussion took place at the Committee meetings on informing the public about the possible addition of fencing on the south end of the park which would incorporate the majority of the south beach into the current paid beach area. Director Grisamore added this current concept began with the idea of replacing the fencing around the beach parking lot as well as around the current beach house and this has been included in the 2009 Proposed Budget. Discussion then took place on the expansion of the fence along the south beach area due to safety concerns. Staff was directed to get costs for a decorative wrought iron style fence to be installed on the other side of the berm along the south beach/overlook area so that it is not as visible to those patrons parking in the overlook. Staff is waiting for additional confirmation from IDPH as to whether temporary facilities are actually approved and staff will provide an update to the Parks Recreation Committee next week.
 
Golf Operations Committee – Committee Chair O’Malley reported the Committee met on Saturday, October 25 and year-end Golf Users meeting was held. Most of the comments expressed were positive and the users were generally pleased with the operation. Rounds were up by 1,000 and that was before the warm weather experienced last week. Non-Resident play is down fairly significantly but Unlimited 18-hole is up significantly. The residents appear to be using the course at a higher rate than in past years. The golfers brought up some ideas and suggestions and staff will be taking them under consideration. The next meeting will be held on December 6, 2008 when the 2009 Proposed Budget will be discussed.
 
Centennial Operations Committee – Committee member Graham reported the Committee will be meeting on Monday, November 24.
 
 
DIRECTOR’S REPORT:
 
Director Grisamore reported that the skate park is finished and the landscaping and the fencing have been installed. There has been one change in the hours of operation at the skate park. It will now open at 8 a.m. instead of 9 a.m. Parents of skaters requested this change due to their children not being able to skate after school because of darkness.
 
The Village Board met on October 28 to review the Zoning Board’s recommendation relative to the addition of telecommunications devices on the Mallinckrodt chimney. Director Grisamore and a representative from T-Mobile were in attendance at the meeting and it was approved by the Village Board. T-Mobile has already applied for a building permit. Park District staff is now in the process of asbestos abatement and removing the boilers.
 
This week Thursday, Commissioners O’Malley and Graham along with Director Grisamore will be attending the Intergovernmental Cooperation Committee meeting to be held at New Trier High School in Winnetka at 6 p.m.
 
NSSRA has hired a new Executive Director and Director Grisamore was involved in the interview process. His name is Craig Kulp who served as Superintendent of Recreation at the Maine Niles Special Recreation Association. His first day will be Monday, December 8. Thanks to Interim Director Terry Porter for the great job he did of filling in during this transition and his term will end when Craig starts.
 
Wilmette School District #39 extended an invitation to the Board and staff for a ribbon cutting ceremony on Thursday, November 20, at 11:45 a.m. at Romona School. The purpose of the event is to provide an opportunity to view their new outdoor handicapped accessible playground which ties in with their early childhood center.
 
Director Grisamore thanked Superintendent Bingham and Communications Manager Donoghue for their hard work involved in applying for the Illinois Parks & Recreation Association’s (IPRA) Outstanding Facility and Park Award for the Mallinckrodt Park Project. Thanks to Superintendent Lambrecht for also contributing a lot of information for the application. It would be disappointing if the Park District did not win the award since this project entailed a lot of community involvement and intergovernmental cooperation. These awards are presented at the IAPD/IPRA Conference in January 2009.
 
UNFINISHED BUSINESS: 
 
Commissioner Brault asked for all of the committees to consider creating a disaster plan for the park district by the end of the year which had been discussed earlier in the year. Director Grisamore commented that staff has been working on both a disaster plan and an emergency operations plan tied in with our media plan. It was staff’s intention to make that a part of the budget presentation to the Board in January but discussion will also take place at the committee level at their December meetings.


NEW BUSINESS:
 
Commissioner Crowley moved and Commissioner Wolff seconded a motion to approve Resolution 2008-R-8, A RESOLUTION AUTHORIZING INTERVENTION IN A PENDING PROPERTY TAX ASSESSMENT APPEAL (FIFTH THIRD BANK).
 
By a roll call vote, voting Yes -- Commissioners Brault, Crowley, Graham, O’Malley, and Wolff; voting No -- None. Absent – Commissioners Cohen and Miller. Motion carried.
 
 
There being no further business to conduct, the meeting was adjourned at 7:52 p.m.
 
 
 
MINUTES APPROVED ON DECEMBER 8, 2008