WILMETTE PARK DISTRICT
MINUTES OF THE ANNUAL MEETING OF THE
BOARD OF COMMISSIONERS OF THE WILMETTE PARK DISTRICT
HELD IN THE COUNCIL ROOM OF WILMETTE VILLAGE HALL
MONDAY, OCTOBER 13, 2008
_____________________________________________________________________
Written notice of said meeting was given to the Commissioners and the Wilmette Life in accordance with the Wilmette Park District Code, Section 2103, and Section 2.02 of the Open Meetings Act.
 
President Crowley called the meeting to order at 7:30 p.m.
Vice President O’Malley called the meeting to order at 7:30 p.m.
PRESENT:   Vice President Dennis O’Malley, James Brault, Darrell Graham, David Miller, Dennis O’Malley, Henry Wolff, Secretary/Director Tom Grisamore
ABSENT:      Commissioner James Crowley
STAFF: Superintendents Bingham, Bowen, Lambrecht and Wilson; Communications Manager Donoghue
APPROVAL OF MINUTES:
 
Commissioner Miller moved and Commissioner Wolff seconded a motion to approve the minutes of the September 8, 2008 Regular Board Meeting.
 
 
COMMUNICATIONS & CORRESPONDENCE: Vice President O’Malley acknowledged receipt of the following:
 
…        Letter to Superintendent Lambrecht from Michael T. Shrake of Gewalt Hamilton Associates, Inc. confirming their donation of engineering services which were in excess of their proposal for site improvements at the CRC.
 
…        Letter from the Illinois Association of Park Districts congratulating the Park District for receiving the 100-Year Agency Award at the “Best of the Best” Awards Gala. 
 
…        Letter to President Crowley from Dr. Richard Elesh, 900 Cherokee Road, expressing his displeasure with the new Household Enrollment Form.
 
 
 
VISITORS:  Stephanie Phelan (Wilmette League of Women Voters); Dale Laackman (St. Francis Xavier School); Student Government Participants
 
STUDENT GOVERNMENT:        
                                                                                                      
Stephanie Phelan from the League of Women Voters addressed the Board on behalf of the League and thanked Director Grisamore, the Commissioners and Administrative Assistant Judy Ostrem for their efforts in making the Student Government program successful. She also thanked the students from St. Francis Xavier School and teacher Dale Laackman for all of their efforts. The League has been conducting this program for 37 years and it is hoped to keep it going for another 37 years. This program provides the students with an opportunity to view democracy in action and to learn how local government works.
 
Director Grisamore thanked Ms. Phelan and the League of Women Voters for everything they have done for the park district. The Park Board and staff enjoy how the program provides an opportunity for the students to come up with new recreational ideas. As he has mentioned before, there have been some student government projects that have come to fruition such as the pool expansion and the skate park and there could be good ideas brought up this year as well. Staff enjoys working with the students and appreciates everyone who is involved in the program. Director Grisamore especially thanked Dale Laackman for his tremendous assistance which resulted in a very productive first student workshop. Director Grisamore then asked the following students to stand in front of the dais for the Oath of Office which was administered by Commissioner O’Malley.
 
Elected Officials:                                             
                        Board President                    Mary Komlofske
                        Board Vice President           Bobby Richards
                        Commissioner                       Tim Ahlstrom                                    
                        Commissioner                       Ruth Weschler
                        Commissioner                       Connor Watts
                        Commissioner                       Michael Mah
                        Commissioner                       Pat Gordon
 
                        Appointed Officials:
                        Executive Director                Charlie Suse
                        Supt. of Recreation               Jordan Josellis
                        Supt. of Facilities                  Will Weir
 


APPROVAL OF VOUCHER LIST:
 
Commissioner Brault moved and Commissioner Cohen seconded a motion to approve the Voucher List in the amount of $1,695,237.19, a copy of which is to be attached to and become a permanent part of the minutes of this meeting.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – Commissioner Crowley. Motion carried.
 
COMMITTEE REPORTS:
 
Financial Planning & Policy Committee -- Committee Chair Brault reported the Committee met this evening to begin the 2009 budget process. The five-year capital plan, which has been an evolving plan over the years, was reviewed as well as the overall budget increases that will be filtered down to the Committees over the next couple of months. In addition, the 2008 tax levy is being prepared and it is hoped to present it to the Board at its November meeting.
 
Parks and Recreation -- Committee Chair Wolff reported the Committee met on September 15 to interview the three firms who submitted Request for Qualifications for the Lakefront Study – Topografis, EDAW and JJR Group. Each firm made a presentation and answered questions. At the conclusion of the meeting, the Commissioners who were in attendance along with the Committee members provided additional questions after the meeting that were all eventually answered by the these firms. The discussion will continue at next Monday’s Parks & Recreation Committee at which time a decision could be reached on which firm would be retained.
 
Commissioner Cohen asked Commissioner Wolff to provide a brief history of what the park district is looking for at the lakefront. Commissioner Wolff explained that since the lakefront is such a wonderful asset to the community, it appears to be time to seek out new ideas or concepts that would enhance the area. Request for Qualifications were solicited from firms who have experience in redeveloping lakefront properties and who help to determine how best to utilize the property. Commissioner Brault added that one of the major components of the process is the importance of public opinion and that we want people to get involved in the process. Commissioner Wolff agreed that public input and community support are one of the most important aspects of this type of project.
 
Golf Operations Committee – Committee Chair O’Malley reported the Committee did not meet in September but will be meeting in October at which time the annual year-end golf users meeting year will be held.  
 


Centennial Operations Committee – Committee Chair Miller reported the Committee did not meet in October but will be meeting in November.
 
DIRECTOR’S REPORT:
 
Director Grisamore reported that the Intergovernmental Cooperation Committee meeting is scheduled Thursday, November 13 at the New Trier Northfield campus. Commissioners O’Malley and Graham as well as Director Grisamore will be in attendance for that meeting which begins at 7:30. Further information will be provided as to the exact location of the meeting.
 
The Village’s Zoning Board of Appeals met on October 1 and approved the use of the existing chimney at Mallinckrodt for cellular antennas. Jim Wascher from Friedman and Holtz and Director Grisamore were in attendance. The permit will be reviewed by the Village Board at its October 28 meeting and it is hoped the project can begin.
 
The skate park has officially opened and has seen more use than staff thought due probably to the newness of the park. The chain link fence is in the process of being replaced with the ornamental fencing. Unfortunately there was a lapse with the contractor who removed the chain link fence before he was able to put up the entire ornamental fence. As a result, some skateboarding has occurred during off-hours but when the fence is completely installed, this should end. Commissioner Brault asked if staff has received any calls from the neighbors. Director Grisamore replied that he has not received any calls but some concerns were expressed by residents relative to children skateboarding in the CRC parking lot. Due to safety reasons, staff will be installing no-skateboarding signs in the lot.
 
UNFINISHED BUSINESS: 
 
None
 
NEW BUSINESS:
 
Director Grisamore reported that Superintendents Bingham and Lambrecht attended an Illinois Associate of Park District (IAPD) awards reception a few weeks ago. Superintendent Lambrecht stated the Wilmette Park District received a resolution from IAPD for our 100th anniversary and then proceeded to read the resolution which recognized the Wilmette Park District’s years of service to the community and the celebration of its 100 years. Highlights in the resolution include the following: In January 1908, the citizens of Wilmette voted to establish a park district and the first board was designated. As the Wilmette Park District enters its second century of service to Wilmette, it continues to fulfill the promises made by its founders with the establishment of community recreational opportunities that are the envy of many other park districts. The Park District’s progress is a tribute to the foresight and active involvement of commissioners and staff who have met the challenges of providing the highest quality of recreational opportunities for its residents and developed all of the facilities and preserved open space for future generations. Congratulations are extended to the Wilmette Park District and its Board of Park Commissioners on the occasion of the Centennial Celebration.
 
Director Grisamore thanked Superintendent Lambrecht and Bingham for representing the Park District at the IAPD awards event and asked Superintendent Bingham to present the next award. Superintendent Bingham stated that In addition to the Park District’s 100th anniversary award, the organization also recognizes commissioners for their dedication, volunteer service, and leadership to the community. This year a 20-year anniversary award was awarded to Commissioner Cohen for her outstanding service to the community of Wilmette. Superintendent Bingham then presented Commissioner Cohen with a Certificate of Appreciation and a paperweight. Commissioner Cohen stated she has been on the Park Board longer than the student government students in attendance have been alive. She thanked staff and stated it has been a pleasure to serve the community.
 
Director Grisamore stated that it has been the practice to appoint a delegate and alternate to the IAPD Annual Business Meeting to be held in Chicago on January 31, 2009.
 
Commissioner Graham moved and Commissioners Cohen seconded a motion to appoint Commissioner Crowley as delegate and Commissioner O’Malley as alternate to represent the Wilmette Park District at the IAPD Annual Business Meeting to be held on January 31, 2009.
 
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to adjourn to executive session for the purposes of review, approval, or release of minutes previously closed under the Open Meetings Act and for approval of the destruction of the verbatim audiotapes of closed sessions of the Board of Park Commissioners which took place not less than 18 months previously in accordance with Section 2(c)(21) of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – Commissioner Crowley. Motion carried.
 


There being no further business to conduct the meeting was adjourned at 8:00 p.m.
 
The meeting adjourned to executive session at 8:02 p.m.
 
The regular Board Meeting was reconvened 8:10 p.m.
 
Commissioner Brault moved and Commissioner Wolff seconded a motion to approve the minutes of the April 14, 2008 Executive Session.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – Commissioner Crowley. Motion carried.
 
Commissioner Brault moved and Commissioner Miller seconded a motion to release to the public the executive session minutes of the October 8, 2007 and April 14, 2008 Executive Sessions.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – Commissioner Crowley. Motion carried.
 
Commissioner O’Malley moved and Commissioner Wolff seconded a motion to approve the destruction of the verbatim audio recordings of the closed sessions of the Board of Park Commissioners of the Wilmette Park District held on December 4, 2006, March 12, 2007 and April 9, 2007 having first been determined by the Park Board that not less than 18 months have expired since the completion of the closed sessions, recorded, and minutes of the closed sessions meeting the requirements of subsection 2.06(a) of the Open Meetings Act have been approved by the Park Board, all in accordance with the applicable provisions of the Open Meetings Act.
 
By a roll call vote, voting Yes -- Commissioners Brault, Cohen, Graham, Miller, O’Malley, and Wolff; voting No -- None. Absent – Commissioner Crowley. Motion carried.
 
There being no further business to conduct, the meeting was adjourned at      8:13 p.m.
 
 
MINUTES APPROVED NOVEMBER 10, 2008.